MINUTES OF THE
Ordinary Council Meeting
HELD IN Council Chamber, Civic Centre, Byng Street, Orange
ON 16 May 2017
COMMENCING AT 7.00pm
Attendance
Cr J Davis OAM (Mayor), Cr J Hamling (Deputy Mayor), Cr A Brown, Cr K Duffy, Cr R Gander, Cr C Gryllis, Cr N Jones, Cr R Kidd, Cr S Munro, Cr G Taylor, Cr R Turner, Cr J Whitton
General Manager, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Manager Administration and Governance, Manager Corporate and Community Relations, Operations Manager, Works Manager
1.1 APOLOGIES
Nil
1.2 OPENING PRAYER
ROBERT MCKEAN OF THE ST JAMES PRESBYTERIAN CHURCH LED THE COUNCIL IN PRAYER
1.3 ACKNOWLEDGEMENT OF COUNTRY
1.4 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
PRESENTATION – BMX CLUB
Mrs Natalie Pavy outlined the BMX
Club’s progress on developing the track and advised the Club required
approximately $20,000 to complete the starting gate, hill and concrete pad.
Refer to Closed Meeting – Item 6.6
LATE ITEMS
|
RESOLVED - 17/191 Cr R Gander/Cr S Munro That the following late items be dealt with at the meeting of Orange City Council held on 16 May 2017: Item 6.5 Burrendong Way Reconstruction – Contractor Performance Matters Item 6.6 Performance Appraisal
|
3 Confirmation of Minutes of Previous Meeting
|
RESOLVED - 17/192 Cr R Gander/Cr S Munro That the Minutes of the Ordinary Meeting of Orange City Council held on 2 May 2017 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Council meeting held on 2 May 2017. |
|
RESOLVED - 17/193 Cr S Munro/Cr J Whitton That the Minutes of the Extraordinary Meeting of Orange City Council held on 9 May 2017 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Council meeting held on 9 May 2017. |
4 Notices of Motion/Notices of Rescission
|
TRIM Reference: 2017/912 |
|
RESOLVED - 17/194 Cr N Jones/Cr J Hamling That Council rescind the decision of the Infrastructure Policy Committee of 2 May 2017 in relation to the removal of concrete tree surrounds in Lords Place, as follows: RESOLVED - 17/166 Cr R Kidd/Cr S Munro That the concrete tree surrounds in Lords Place from Byng Street to Kite Street be removed and replaced with street posts around the trees, to create additional car parking spaces.
|
|
TRIM Reference: 2017/877 |
|
RESOLVED - 17/195 Cr R Kidd/Cr J Hamling 1 That the resolutions made by the Planning and Development Committee at its meeting held on 2 May 2017 be noted. 2 That the resolutions made by the Employment and Economic Development Policy Committee at its meeting held on 2 May 2017 be noted. 3 That the resolutions made by the Infrastructure Policy Committee at its meeting held on 2 May 2017 be noted. 4 That the resolutions made by the Sport and Recreation Policy Committee at its meeting held on 2 May 2017 be noted. 5 That the resolutions made by the Finance Policy Committee at its meeting held on 2 May 2017 be noted. 6 That the resolutions made by the Services Policy Committee at its meeting held on 2 May 2017 be noted.
|
|
TRIM Reference: 2017/878 |
|
RESOLVED - 17/196 Cr C Gryllis/Cr S Munro That the information provided in the report by the Manager Administration and Governance on Questions Taken on Notice be acknowledged.
|
MATTER ARISING
|
RESOLVED - 17/197 Cr C Gryllis/Cr J Davis That Council receive a report on making other water reserves available for recreational purposes at the June Council Meeting.
|
|
TRIM Reference: 2017/916 |
|
RESOLVED - 17/198 Cr K Duffy/Cr C Gryllis 1 That the information provided in the report on the Quarterly Budget Review and Performance Indicators – January to March 2017, be acknowledged. 2 That the variations arising from the Quarterly Budget Review, amounting to an improvement of $1,539,698 be adopted.
|
|
TRIM Reference: 2017/925 |
|
RESOLVED - 17/199 Cr J Hamling/Cr S Munro 1 That Council receives the Statement of Investments as at 30 April 2017. 2 That Council receives and adopts the certification of the Responsible Accounting Officer.
|
|
TRIM Reference: 2017/809 |
|
RESOLVED - 17/200 Cr S Munro/Cr R Kidd That Strategic Policy ST136 – Orange Aquatic Centre – Conditions of Entry be adopted.
|
|
TRIM Reference: 2017/830 |
|
RESOLVED - 17/201 Cr S Munro/Cr C Gryllis 1 That the 2016/17 third quarter water consumption charge for TAFE at 113 March Street, Orange of $10,103.77 be reduced by 40% and the combined sewer/trade waste charge of $9,557.49 be reduced to $2,425.30 pro-rata to previous consumption. 2 That the 2016/17 second quarter water consumption charge for TAFE at 113 March Street, Orange of $24,516.00 be reduced by 40% and the combined sewer/trade waste charge of $22,690.40 be reduced to $2,880.37 pro-rata to previous consumption.
|
In accordance with the Local Government Act 1993, and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a Confidential Session of the Council meeting closed to the press and public.
In response to a question from the Mayor, the General Manager advised that no written submissions had been received relating to any item listed for consideration by the Closed Meeting of Council.
The Mayor extended an invitation to any member of the public present at the meeting to make a presentation to the Council as to whether the meeting should be closed for a particular item.
|
RESOLVED - 17/202 Cr S Munro/Cr C Gryllis That Council adjourn into a Closed Meeting and members of the press and public be excluded from the Closed Meeting, and access to the correspondence and reports relating to the items considered during the course of the Closed Meeting be withheld unless declassified by separate resolution. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the items listed come within the following provisions: 6.1 Loan Borrowings 2017 Financial Year This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. 6.2 Reduction of 2016/17 Second and Third Quarter Water Consumption Charges - Ophir Road Orange This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (b) the personal hardship of any resident or ratepayer. 6.3 Reduction of 2016/17 Third Quarter Water Consumption Charges 5 Fawcett Ridge Clifton Grove This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (b) the personal hardship of any resident or ratepayer. 6.4 Gold Coast 2018 Commonwealth Games Queen's Baton Relay Council Selected Batonbearer This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. |
|
6.5 Burrendong Way Reconstruction - Contractor Performance Matters This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. 6.6 Performance Appraisal This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (a) personnel matters concerning particular individuals (other than councillors).
|
The Mayor declared the Ordinary Meeting of Council adjourned for the conduct of the Closed Meeting at 8.06pm.
The Mayor declared the Ordinary Meeting of Council resumed at 8.50pm.
7 Resolutions from Closed Meeting
The Manager Administration and Governance read out the following resolutions made in the Closed Meeting of Council.
|
TRIM Reference: 2017/855 |
|
RESOLVED - 17/203 Cr C Gryllis/Cr S Munro 1 That Council convert the budgeted internal loan in 2016/17 to an external loan using the existing budgeted repayment allocation to service the external loan for the purpose of funding the Accelerated Roads program with any shortfall loan costs to be met from within the existing Roads Construction budget. 2 That the loan funds be drawn from the Commonwealth Bank of Australia repaid in quarterly instalments fixed for 5 years at 3.25% with a renegotiation being able to be entered into at the anniversary of the loan. 3 That the General Manager be authorised to execute relevant documents. 4 That approval be granted for the use of the Council Seal on all relevant documents. 5 That the necessary advices be supplied to update the NSW Government on Council’s borrowings.
|
|
TRIM Reference: 2017/853 |
|
RESOLVED - 17/204 Cr R Gander/Cr S Munro That the combined 2016/17second and third quarter water consumption charge for Mrs K Brett at 150 Ophir Road Orange of $5,912.79 be reduced to $329.15 pro-rata to previous consumption.
|
|
TRIM Reference: 2017/867 |
|
RESOLVED - 17/205 Cr K Duffy/Cr R Gander That the 2016/17 Third Quarter Water Consumption Charge of $2,562.83 for Mrs Shimwell of 5 Fawcett Ridge Clifton Grove be reduced to $65.83 pro-rata to previous consumption.
|
|
TRIM Reference: 2017/800 |
|
RESOLVED - 17/206 Cr R Gander/Cr S Munro That Council confirm the three community representatives selected to participate as a Batonbearer in Orange on Tuesday 30 January 2018.
|
|
TRIM Reference: 2017/983 |
|
RESOLVED - 17/207 Cr C Gryllis/Cr S Munro That the report on Burrendong Way Reconstruction – Contractor Performance Matters be acknowledged.
|
|
6.6 Performance Appraisal TRIM Reference: 2017/1005 |
|
RESOLVED - 17/208 Cr J Whitton/Cr R Turner 1 That the Panel to assess the General Manager’s performance remain the Mayor, Deputy Mayor and Chairs of the Policy Committees as per previous panel membership. 2 That Council note the balance of the Mayoral Minute.
|
The Meeting Closed at 8.55pm
This is Page Number 8 and the Final Page of the Minutes of the Ordinary Meeting of Orange City Council held on 16 May 2017.