MINUTES OF THE
Ordinary Council Meeting
HELD IN Council Chamber, Civic Centre, Byng Street, Orange
ON 21 March 2017
COMMENCING AT 7.00pm
Attendance
Cr J Davis OAM (Mayor), Cr J Hamling (Deputy Mayor), Cr A Brown, Cr K Duffy, Cr R Gander, Cr C Gryllis, Cr N Jones, Cr S Munro, Cr G Taylor, Cr R Turner, Cr J Whitton
Acting General Manager, Director Corporate and Commercial Services, Director Development Services, Manager Administration and Governance, Manager Corporate and Community Relations, Works Manager, Transport Asset Engineer
1.1 APOLOGY
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RESOLVED - 17/085 Cr C Gryllis/Cr S Munro That the apology be accepted from Cr R Kidd for the Council Meeting of Orange City Council on 21 March 2017. |
1.2 OPENING PRAYER
GEOFF LANGDON OF THE WEST ORANGE BAPTIST CHURCH LED THE COUNCIL IN PRAYER
1.3 ACKNOWLEDGEMENT OF COUNTRY
1.4 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
Nil
3 Confirmation of Minutes of Previous Meeting
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RESOLVED - 17/086 Cr R Gander/Cr S Munro That the Minutes of the Ordinary Meeting of Orange City Council held on 7 March 2017 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Council meeting held on 7 March 2017. |
4 Notices of Motion/Notices of Rescission
Nil
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TRIM Reference: 2017/435 |
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RESOLVED - 17/087 Cr J Whitton/Cr R Turner 1 That the resolutions made by the Planning and Development Committee at its meeting held on 7 March 2017 be noted. 2 That the resolutions made by the Employment and Economic Development Policy Committee at its meeting held on 7 March 2017 be noted. 3 That the resolutions made by the Infrastructure Policy Committee at its meeting held on 7 March 2017 be noted. 4 That the resolutions made by the Sport and Recreation Policy Committee at its meeting held on 7 March 2017 be noted. 5 That the resolutions made by the Finance Policy Committee at its meeting held on 7 March 2017 be noted. 6 That the resolutions made by the Services Policy Committee at its meeting held on 7 March 2017 be noted.
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TRIM Reference: 2017/436 |
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RESOLVED - 17/088 Cr J Whitton/Cr K Duffy That the information provided in the report by the Manager Administration and Governance on Questions Taken on Notice be acknowledged.
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TRIM Reference: 2017/460 |
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RESOLVED - 17/089 Cr K Duffy/Cr R Gander 1 That Council receives the Statement of Investments as at 28 February 2017. 2 That Council receives and adopts the certification of the Responsible Accounting Officer.
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TRIM Reference: 2016/2812 |
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RESOLVED - 17/090 Cr R Gander/Cr J Davis That Extraordinary Meetings of Council be held to consider the 2017/18 - 2020/21 Integrated Planning and Reporting documents on Tuesday 9 May 2017 and Tuesday 13 June 2017 commencing at 7pm.
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TRIM Reference: 2017/434 |
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RESOLVED - 17/091 Cr G Taylor/Cr S Munro 1 That the report on the Local Government Election to be held on 9 September 2017 be acknowledged. 2 That the first meeting of the new Council be scheduled for Tuesday 26 September 2017, subject to timing of election results.
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TRIM Reference: 2017/287 |
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RESOLVED - 17/092 Cr R Turner/Cr N Jones 1 That the combined 2016/17 water consumption charge of $6,791.03 for 9 Corporation Place be reduced by 40% to $4,074.62 2 That the combined 2016/17 sewerage charge of $5,986.13 for 9 Corporation Place be reduced pro-rata to previous consumption of 2015/16 being $1,000.87.
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TRIM Reference: 2017/441 |
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RESOLVED - 17/093 Cr J Whitton/Cr J Hamling 1 That Council note the content of the report will form the basis of the Council’s Aquatic Centre Usage Operational Policy. 2 That Council support the establishment of a new Council based swimming club at the Orange Aquatic Centre in conjunction with Swimming NSW which, upon establishment, will be the only group under Category 2 of the Council’s Aquatic Centre Usage Operational Policy.
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TRIM Reference: 2017/366 |
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RESOLVED - 17/094 Cr C Gryllis/Cr R Gander That Council place Strategic Policy ST136 – Orange Aquatic Centre – Terms and Conditions of Entry on public exhibition.
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Cr Hamling requested information on the recently held school swimming carnivals and why swimmers did not dive into the pool and started races in the water. |
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TRIM Reference: 2017/332 |
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RESOLVED - 17/095 Cr G Taylor/Cr C Gryllis That Council defer a decision on the track connecting Lone Pine Avenue and Shepherd Road for consideration as part of the Delivery/Operational Plan 2017/18.
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TRIM Reference: 2017/505 |
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RESOLVED - 17/096 Cr R Gander/Cr G Taylor 1 That Council note the report on the Accelerated Roads Program. 2 That Council approve the budget adjustment of $3M to complete the additional 2016/17 works on the Northern Distributor Road to be funded by the external loan already budgeted and approved for the Southern Feeder Road (SFR) project as the SFR project does need to draw this loan at this time.
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Cr Duffy requested details of all costs for the Northern Distributor Road. Information to be provided to Councillors. |
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Cr Duffy requested a report on the issue of bats in Cook Park and what action can be taken to remove the bats. Information to be circulated to Councillors. |
In accordance with the Local Government Act 1993, and the Local Government (General) Regulation 2005, in the opinion of the Acting General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a Confidential Session of the Council meeting closed to the press and public.
In response to a question from the Mayor, the Acting General Manager advised that no written submissions had been received relating to any item listed for consideration by the Closed Meeting of Council.
The Mayor extended an invitation to any member of the public present at the meeting to make a presentation to the Council as to whether the meeting should be closed for a particular item.
Council debated whether Item 6.2 and 6.4 should be dealt with in Closed Council.
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RESOLVED - 17/097 Cr R Gander/Cr R Turner That Council adjourn into a Closed Meeting and members of the press and public be excluded from the Closed Meeting, and access to the correspondence and reports relating to the items considered during the course of the Closed Meeting be withheld unless declassified by separate resolution. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the items listed come within the following provisions: 6.1 Tender for the Construction of Rail Underpass Culvert This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. 6.2 Land Sale This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. 6.3 Lease of Hangar Sites - Orange Airport This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. 6.4 Robertson Park Toilets This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. |
The Mayor declared the Ordinary Meeting of Council adjourned for the conduct of the Closed Meeting at 8.30pm.
The Mayor declared the Ordinary Meeting of Council resumed at 8.42pm.
7 Resolutions from Closed Meeting
The Manager Administration and Governance read out the following resolutions made in the Closed Meeting of Council.
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TRIM Reference: 2017/462 |
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RESOLVED - 17/098 Cr J Hamling/Cr R Turner 1 That Council decline to accept any of the tenders for the construction of the Rail Underpass Culvert, tender number F2427 as a result of all tenders exceeding the available budget. 2 That Council cancel the proposal to contract the Rail Underpass Culvert contemplated in the tender. 3 That Council note that extenuating circumstances exist, being a better outcome would not be achieved within the available timeframe by inviting fresh tenders or applications. 4 That the General Manager be authorised to enter into negotiations with tenderers to meet time and cost objectives to deliver the construction of the culvert. 5 That Council staff liaise with the Roads and Maritime Services to source any possible additional project funding to enable this project to proceed. 6 That permission be granted to affix the Council Seal to all documents if required.
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Division of Voting |
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Voted For |
Cr J Davis (Mayor), Cr K Duffy, Cr R Gander, Cr C Gryllis, Cr J Hamling, Cr N Jones, Cr S Munro, Cr G Taylor, Cr R Turner, Cr J Whitton, Cr A Brown |
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Voted Against |
Nil |
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Absent |
Cr R Kidd |
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Cr Duffy requested an update report on the cycleway including negotiations for the easement over 79 Gardiner Road. |
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TRIM Reference: 2017/385 |
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RESOLVED - 17/099 Cr K Duffy/Cr R Gander 1 That Council sell the land at 32 and 4 Perc Griffith Way and 5190 Mitchell Highway as detailed in this report for $2.45 million (plus GST). 2 That the proceeds of sale be applied to the Land Development Reserve. 3 That authority be granted to affix the Council Seal on relevant documents, if required.
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TRIM Reference: 2017/399 |
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RESOLVED - 17/100 Cr R Turner/Cr R Gander 1 That Council enter into consecutive leases of five years each to a maximum of 20 years for the lease of Hangars A, B, K and Q at the Orange Airport. 2 That approval be granted for the use of the Council Seal on any necessary documentation if required.
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TRIM Reference: 2017/474 |
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RESOLVED - 17/101 Cr C Gryllis/Cr K Duffy That the closed report on Robertson Park toilets not be considered and a report be presented to the next open Council Meeting on the proposal and including the estimated cost.
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QUESTION TAKEN ON NOTICE Cr Duffy requested to view a signed copy of the General Manager’s contract. The Mayor asked that it be circulated to Councillors. |
The Meeting Closed at 8.43pm
This is Page Number 8 and the Final Page of the Minutes of the Ordinary Meeting of Orange City Council held on 21 March 2017.