MINUTES OF THE
Ordinary Council Meeting
HELD IN Council Chamber, Civic Centre, Byng Street, Orange
ON 7 February 2017
COMMENCING AT 7.00pm
Attendance
Cr J Davis OAM (Mayor), Cr J Hamling (Deputy Mayor), Cr A Brown, Cr K Duffy, Cr R Gander, Cr C Gryllis, Cr N Jones, Cr S Munro, Cr G Taylor (7.10pm), Cr R Turner, Cr J Whitton
General Manager, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Administration and Governance, Manager Corporate and Community Relations, Acting Manager Development Assessments
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RESOLVED - 17/001 Cr K Duffy/Cr C Gryllis That Council allow the media to record the Council Meeting.
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1.1 APOLOGIES
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RESOLVED - 17/002 Cr C Gryllis/Cr S Munro That the leave of absence be granted to Cr R Kidd for the Council Meeting of Orange City Council on 7 February 2017, and for all Council functions to 28 February 2017. |
1.2 ACKNOWLEDGEMENT OF COUNTRY
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
APOLOGY BY CR TURNER – CODE OF CONDUCT MATTERS
At its meeting of 20 December 2016, Council resolved that Cr Turner provide an unqualified apology to the next Open Council Meeting in relation to breaches of the Code of Conduct.
Cr Turner delivered these apologies to Council.
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Cr Duffy asked if the breaches found against Cr Turner constituted strikes under changes to the Code of Conduct and if so, would it be one or two strikes. A response to be circulated to Councillors. |
2 Mayoral Minutes
Nil
3 Confirmation of Minutes of Previous Meeting
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RESOLVED - 17/003 Cr R Gander/Cr S Munro That the Minutes of the Extraordinary Meeting of Orange City Council held on 13 December 2016 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Council meeting held on 13 December 2016. |
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RESOLVED - 17/004 Cr S Munro/Cr R Gander That the Minutes of the Ordinary Meeting of Orange City Council held on 20 December 2016 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Council meeting held on 20 December 2016. |
THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE POLICY COMMITTEE MEETINGS AT 7.07PM
THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL RESUMED AT 9.14PM
4 Notices of Motion/Notices of Rescission
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TRIM Reference: 2017/53 |
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RESOLVED - 17/032 Cr K Duffy/Cr C Gryllis That Council modify the pedestrian access along Sale Street on the eastern side of the intersection of March Street and Sale Street be aligned with the streetscape footpath, as it is on the western side of the intersection.
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TRIM Reference: 2017/74 |
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MOTION Cr K Duffy/Cr C Gryllis 1 That all Council Meetings be recorded and allowed to be recorded by Council and or any individual, group or corporate body, except in the case of Closed meetings which are to be recorded and filed for reference, with any listening device including video, electronic media, live stream social media or any other device. 2 That Council staff prepare an amended Code of Meeting Practice to incorporate these changes for public exhibition.
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AMENDMENT Cr C Gryllis/Cr J Davis That Council receive a report on the impact and legal and other issues relating to recording and broadcasting of Council Meetings.
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THE AMENDMENT ON BEING PUT TO THE MEETING WAS LOST THE MOTION ON BEING PUT TO THE MEETING WAS LOST |
** Cr Taylor left the meeting with the time being 8.56pm **
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TRIM Reference: 2017/100 |
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RESOLVED - 17/033 Cr R Turner/Cr S Munro That failing the receipt of approval from the Minister of Local Government’s office for a re-submission of the application for an internal loan, the Council pursue an external loan for the purchase of two properties.
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TRIM Reference: 2017/8 |
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RESOLVED - 17/034 Cr R Turner/Cr S Munro That the following amendments to the Schedule of Fees and Charges be adopted: 1 Colour City Caravan Park – Four Seasons Cottage – for up to 4 persons: a) Remove the minimum length of stay b) Retain maximum length of stay of 2 weeks c) Low season: Night fee of $180 (Inc. GST) d) Low Season: Per week fee of $1,260 (Inc. GST) e) Peak Season: Night fee of $200 (Inc. GST) f) Peak Season: Per week fee of $1,400 (Inc. GST) g) Additional person to be charged at $30 (Inc. GST) per head 2 Fees for commercial hire of Wade Park to be as follows: a) Charge per day $1,000 (plus GST) b) Security bond $10,000 (plus GST) 3 Payment for Service – Audit and Risk Independent Committee Members: a) Independent Chairperson $1,050 per meeting (plus GST) inclusive of all reading/other time. b) Independent member $840 per meeting (plus GST) inclusive of all reading/other time. c) All travel costs for independent members and chairperson to attend Audit and Risk Management Committee meetings as to be at the km rate in the Local Government State Award for the use of own vehicles. d) All other expenses are considered to be covered in the meeting fees. 4 Payment for Service – Conduct Review Panel Members: a) Preliminary Assessment of complaint - $1,250 (plus GST) inclusive of all expenses. b) Sole Reviewer investigation costs: i. For the first 10 hours - $250 (plus GST) per hour inclusive of all expenses. ii. For subsequent hours - $220 (plus GST) per hour inclusive of all expenses. iii. Where pre-approved, a per km rate for the use of private vehicles owned by Conduct Reviewers to attend meetings will be paid in accordance with the own use schedule in the Local Government State Award. iv. Payment for any other expenses will not be made unless pre-approved by Council on a matter by matter basis and if so approved, will be at cost.
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c) Conduct Review Panel members (where a Conduct Committee is formed – minimum three members): i. For the first 10 hours - $220 (plus GST) per hour inclusive of all reading/meeting time and all expenses. ii. For all hours after the first 10 hours - $200 (plus GST) per hour inclusive of all reading/meeting time and all expenses. iii. Where approved at the time of engagement on a matter by matter basis, panel members may be paid travel costs associated with use of their own vehicle which will be reimbursed at the own vehicle per km rate as listed in the Local Government State Award. iv. Payment for any other expenses will not be made unless preapproved by Council on a matter by matter basis and if so approved, will be at cost.
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Cr Turner requested information on previous renovations of the Four Seasons Cottage at the Colour City Caravan Park. A memo will be provided to Councillors. |
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TRIM Reference: 2017/30 |
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RESOLVED - 17/035 Cr K Duffy/Cr R Gander 1 That Council receives the Statement of Investments as at 31 December 2016. 2 That Council receives and adopts the certification of the Responsible Accounting Officer.
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TRIM Reference: 2016/2944 |
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RESOLVED - 17/036 Cr K Duffy/Cr R Gander That the Report from the General Manager from the Centroc Board Meeting 24 November 2016 at Parliament House be noted.
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Cr Duffy requested a report on the representation and voting structure of Centroc. A memo will be provided to Councillors. |
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TRIM Reference: 2017/113 |
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RESOLVED - 17/037 Cr R Gander/Cr S Munro That Strategic Policy ST138 – Related Parties be adopted.
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Nil
The Meeting Closed at 9.14pm
This is Page Number 6 and the Final Page of the Minutes of the Ordinary Meeting of Orange City Council held on 7 February 2017.