ORANGE CITY COUNCIL
Infrastructure Policy Committee
Agenda
1 November 2016
Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that a Infrastructure Policy Committee meeting of ORANGE CITY COUNCIL will be held in the Council Chamber, Civic Centre, Byng Street, Orange on Tuesday, 1 November 2016.
Garry Styles
General Manager
For apologies please contact Michelle Catlin on 6393 8246.
Infrastructure Policy Committee 1 November 2016
2.1 Minutes of the City of Orange Traffic Committee - 11 October 2016
The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.
The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.
As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.
Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.
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Recommendation It is recommended that Committee Members now disclose any conflicts of interest in matters under consideration by the Infrastructure Policy Committee at this meeting. |
TRIM REFERENCE: 2016/2425
AUTHOR: Chris Devitt, Director Technical Services
EXECUTIVE SUMMARY
The City of Orange Traffic Committee met on 11 October 2016 and the recommendations from that meeting are presented to the Infrastructure Policy Committee for adoption.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “15.1 Our Environment – Maintain and renew traffic and transport infrastructure assets and services as specified within the Asset Management Plan at agreed levels of service”.
Financial Implications
Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.
The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.
Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.
If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.
Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan.
The Committee’s recommendations can be funded from the existing budget.
Policy and Governance Implications
Nil
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That the recommendations made by the City of Orange Traffic Committee at its meeting held on 11 October 2016 be adopted. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
The Committee met with residents of Old Forbes Road at the intersection of Escort Way to listen to their concerns about the intersection. The main concern for residents is turning into Old Forbes Road when heading West as well as the width of Old Forbes Road at the intersection. The Roads and Maritime Services are responsible for Escort Way and they have been approached by the residents and Council to improve the intersection. Currently the RMS have no funding for this intersection.
The Committee recommends amendments to parking arrangements around the Visitor Information Centre.
The Committee also recommends installation of the following:
· Two hour parking on the western side of Edward Street from the corner of Kite Street to the southern boundary of 171 Edward Street.
· Three children warning signs in Murphy Lane and Gorman Road
· Concealed entrance sign north of the crest in Murphy Lane.
Attachments
1 Minutes of the Meeting of the City of Orange Traffic Committee held on 11 October 2016
ORANGE CITY COUNCIL
MINUTES OF THE
City of Orange Traffic Committee
HELD IN Councillors Workroom, Civic Centre, Byng Street, Orange
ON 11 October 2016
COMMENCING AT 9.00am
INSPECTION
A site inspection was carried at the intersection of The Escort Way and Old Forbes Road.
The meeting reconvened at 9.55am.
1 Introduction
Attendance
Cr R Turner (Chairperson), Mr David Vant, Ms D Freeman, Senior Constable A Hodges, Planning Team Leader, Commercial and Emergency Services Manager, Road Safety Officer, Works Manager, Manager Engineering Services, Divisional Administration Officer
1.1 Apologies and Leave of Absence
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RESOLVED Cr R Turner/Mr D Vant That the apology be accepted from Sgt Mark Hevers for the City of Orange Traffic Committee meeting on 11 October 2016. |
1.2 Acknowledgement of Country
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
The meeting adjourned at 9.58am for the conduct of the meeting of the City of Orange Traffic Development Committee.
The meeting reconvened at 10.35am.
3 General Reports
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TRIM Reference: 2016/2285 |
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Recommendation Cr R Turner/Mr D Vant That Council install a concealed entrance sign north of the crest in Murphy Lane.
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TRIM Reference: 2016/2325 |
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Recommendation Mr D Vant/ Sen Const Hodges That the Conditional Approval for the NSW Junior Weekend be endorsed subject to compliance with the attached conditions.
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The Meeting Closed at 11:05AM.
TRIM REFERENCE: 2016/2466
AUTHOR: Chris Devitt, Director Technical Services
EXECUTIVE Summary
The purpose of this report is to update Council on construction and maintenance works which have been carried out since the last current works report to Council.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “14.1 Our Environment – Design and construct new infrastructure assets as specified with the Asset Management Plan to agreed levels of service”.
Financial Implications
Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.
The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.
Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.
If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.
Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan.
Policy and Governance Implications
Nil
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That the information provided in the report on Current Works be acknowledged. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
ROADWORKS
Road Maintenance
Some improving weather conditions in October have enabled crews to start to make inroads into pothole repair backlogs.
Below is a record of pothole patching recorded in the field on a monthly basis from February to the end of September overlaid with the BOM rainfall totals for the month.
Road Rehabilitation
Council’s stabilisation programme began with works undertaken in Paling Street and Austin Street. At the time of writing this report, crews were preparing to move on to Summer Street East and then on the approaches to the intersection of March and Winter Street.
Photo: First stage ripping of a section of pavement in Paling Street prior to application and mixing of stabilizing agent.
Road Upgrading
Work has continued on the first stage of the internal road upgrade at the Huntley Road end of the Bloomfield site adjacent to the Mission Australia development and progressed on through the golf driving range heading west towards the Country Club.
An invitation to tender for the reconstruction and widening of Clergate Road by contract will be advertised from 25 October.
New Works
Works have commenced on the construction of the new link road adjacent to Waratahs from Telopea Way to Diamond Drive in North Orange. Due to wet ground conditions, most of the works to date have focussed on the western (Diamond Drive) end of the project.
CONCRETE AND DRAINAGE
Maintenance
Kerb and Gutter
Crews have been undertaking kerb and gutter reconstruction where required in streets earmarked for resealing or rehabilitation in this year’s program including Paling Street and Endeavour Street.
Drainage
Drainage adjustments were undertaken at Margaret Stephenson Park to allow for sewer upgrade works to progress in the area of the gross pollutant trap.
Staff also undertook to alleviate blockages at the William Maker Drive storm water detention basin.
WATER MAINTENANCE
New Water Services
· 4 Whitney Place
· 16 Connemara Drive
· 2 Cedar Street
· 3 Carpenter Close
· 21 Connemara Drive
· 24 Connemara Drive
· 12 Spencer Lane
· 40 mm water service in Gateway Crescent
Water Service Renewal
· 53 National Avenue
Construction
· Works are commencing on the Nile Street water main renewal. This work is expected to take eight weeks and comprises renewing the existing 75mm cast iron water main to a 100 UPVC water main.
Category |
July 2015 – June 2016 |
September 2016 |
|
Leaking meters |
515 |
51 |
|
Faulty meters (incorrect readings) |
216 |
5 |
|
No supply |
45 |
5 |
|
Water pressure complaints |
26 |
1 |
|
Meter box/lid replacements |
105 |
5 |
|
Water quality |
32 |
4 |
|
Service break |
8 |
1 |
|
Service leak |
62 |
6 |
|
Main break |
92 |
11 |
|
Main leak |
231 |
26 |
|
Valve leak |
14 |
0 |
|
Hydrant leak |
52 |
4 |
|
Total Water Requests |
1398 |
119 |
WATER STORAGE
Water Storage Levels
|
Location |
Date |
Level Below Spillway (mm) |
% of Capacity |
|
Suma Park Dam |
17 October 2016 |
0 |
100.0% |
|
Spring Creek Dam |
17 October 2016 |
0 |
100.0% |
|
Gosling Creek Dam |
17 October 2016 |
0 |
100.0% |
|
Lake Canobolas |
17 October 2016 |
0 |
100.0% |
Water Quality
Water samples are collected as a component of the Orange City Council’s Drinking Water Quality Monitoring Program which forms part of the NSW Health requirements. Samples are collected regularly and sent to a National Association of Testing Authorities (NATA) accredited laboratory for analysis. Samples analysed between 1 September (as last reported to Council) and the end of September 2016 complied with the Australian Drinking Water Guidelines, 2011.
The fifth of eight “filter to waste valves” on the standard filters at the Icely Road Water Filtration Plant has been installed, enabling greater control over the backwash process. Installation of the remaining valves in the coming weeks shall further enhance the city’s water quality, particularly during turbid runoff into Suma following rainfall events.
Water Consumption
Average daily water consumption during the week ending 13 October 2016 was 188 litres per person per day.
SEWER MAINTENANCE
|
Category |
July 2015 – June 2016 |
September 2016 |
|
Sewer blockages |
357 |
56 |
|
Odour |
9 |
0 |
|
Overflows |
196 |
14 |
|
Total Sewer Requests |
562 |
70 |
Construction
· Council is nearing completion of the Margaret Stevenson Park sewer upgrade.
Sewer Reconstruction
· 52 Glasson Drive
· 244 Byng Street
· 21 Mathoura Place
EAST ORANGE CHANNEL – BYNG STREET TO MCLACHLAN STREET
Work on this project recommenced on Monday 10 October 2016 following frequent rain events that have significantly delayed progress. The contractor completed the first concrete pour for part of the base slab on Friday 14 October 2016 and is now forming up the reinforcement for the second section of base slab and the walls on the first section.
NEW EMERGENCY HELICOPTER HANGAR
The project is progressing well with an anticipated completion now in early November. This is within the timeframe required by TOLL of February 2017.
The building is at a lock up stage with tiling, electrical and plumbing fitout now being completed. TOLL has requested additional carpark fencing and security gates to comply with NSW Ambulance requirements. A separate loan agreement is being considered to fund the additional works.
NARRAMBLA STAGE 8
The contractor for this project Hamcon Civil Pty Ltd suspended works on Thursday 29 September 2016 due to regular rain events that have slowed the progress of the earthworks. A meeting is planned for 28 October 2016 to assess the site conditions and determine a suitable date for works to recommence.
CENTRAL TABLELANDS REGIONAL WATER SECURITY PROJECT – Orange To Carcoar Pipeline
Orange City Council is continuing the development of the Central Tablelands Regional Water Security Pipeline Project from Orange to Carcoar. This project is funded under the Restart NSW Water Security for Regions Program to improve water access and security in the areas serviced by Orange City Council (OCC) and Central Tablelands Water (CTW).
Cabonne Council is also developing a pipeline project under the same Restart funding program, and to achieve economies of scale it has been agreed to work with Cabonne and submit concurrent tenders. Tenders for both projects have closed and are currently undergoing evaluations which will be awarded in November 2016 with construction proposed to commence early 2017.
Orange City Council and Central Tablelands Water is continuing consultation with their respective affected landowners in relation to acquiring easements which includes access agreements, acquisition of easements and rehabilitation plans.
This project is within budget and on track to meet the completion date of December 2018.
AIRPORT PASSENGER NUMBERS
Passenger numbers for September 2016 were 4,620 compared with 4,224 during the same month in 2015.
Aquatic Centre Attendance
|
|
July 2016 |
August 2016 |
September 2016 |
|
Adult |
558 |
547 |
846 |
|
Concession |
336 |
314 |
392 |
|
Child |
714 |
470 |
983 |
|
Child Under 5 |
256 |
205 |
338 |
|
Family |
65 |
29 |
73 |
|
School |
46 |
0 |
5 |
|
Swipe Entries |
2,477 |
2356 |
2529 |
|
Adult Multi Pass |
32 |
40 |
43 |
|
Child/Concession Multi Pass |
46 |
47 |
43 |
|
Carnival Spectators |
0 |
0 |
0 |
|
Fitness Passport |
1608 |
1484 |
1721 |
|
Shower |
152 |
4 |
10 |
|
Non Swimmers |
278 |
0 |
231 |
|
Aqua Aerobics |
31 |
48 |
55 |
|
Super Pass |
0 |
0 |
0 |
|
Total |
6,599 |
5544 |
7269 |
ENERGY USE
The following information is sourced from E21, Council’s energy software.
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The Expression of Interest process for the installation of solar panelling on the Aquatic Centre roof has now closed. Staff will assess submissions and report to Council in due course.