ORANGE CITY COUNCIL

MINUTES OF THE

Finance Policy Committee

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 1 November 2016

COMMENCING AT 7.45pm

 1      Introduction

Attendance

Cr K Duffy (Chairperson), Cr J Davis OAM (Mayor), Cr C Gryllis, Cr R Gander, Cr N Jones, Cr G Taylor, Cr R Turner

General Manager, Director Corporate and Commercial Services, Director Community, Recreation and Cultural Services, Director Technical Services,  Manager Administration and Governance

 

APOLOGIES AND LEAVE OF ABSENCE

 

RESOLVED - 16/466                                                                           Cr R Gander/Cr C Gryllis

That the apologies be accepted from Cr J Hamling (Deputy Mayor), Cr A Brown, Cr S Munro, Cr R Kidd and Cr J Whitton for the Finance Policy Committee of Orange City Council on 1 November 2016.

 

1.1     DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS

 

Nil

 

2       Committee Minutes

2.1     Minutes of the Audit and Risk Management Committee - 30 September 2016

TRIM Reference:        2016/2527

RESOLVED - 16/467                                                                           Cr C Gryllis/Cr R Gander

That the minutes of the meeting of the Audit and Risk Management Committee held on 30 September 2016 be adopted.

 

 

3       General Reports

3.1     Statement of Bank Balances as at 29 September 2016

TRIM Reference:        2016/2493

RESOLVED - 16/468                                                                              Cr J Davis/Cr R Turner

That the information provided in the report by the Accounting Officer – Management on the Statement of Bank Balances as at 29 September 2016 be acknowledged.

 

 

3.2     Request For Financial Assistance

TRIM Reference:        2016/2470

RESOLVED - 16/469                                                                              Cr R Turner/Cr J Davis

1        That a donation of $500 be made to the Clontarf Foundation as a pool fees entry credit from Cr Hamling’s allocation.

2        That Councillors specify any other donation recipients and the amounts for each donation.

 

         

 

         


 

3.3     Proposed amendments to Schedule of Fees and Charges

TRIM Reference:        2016/2560

RESOLVED - 16/470                                                                              Cr R Turner/Cr J Davis

That the following amendments to the Schedule of Fees and Charges be placed on public exhibition:

1    Colour City Caravan Park – Four Seasons Cottage – for up to 4 persons:

a)  Remove the minimum length of stay

b)  Retain maximum length of stay of 2 weeks

c)  Low season: Night fee of $180 (Inc. GST)

d)  Low Season: Per week fee of $1,260 (Inc. GST)

e)  Peak Season: Night fee of $200 (Inc. GST)

f)  Peak Season: Per week fee of $1,400 (Inc. GST)

g)  Additional person to be charged at $30 (Inc. GST) per head

2    Fees for commercial hire of Wade Park to be as follows:

a)  Charge per day $1,000 (plus GST)

b)  Security bond $10,000 (plus GST)

3    Payment for Service – Audit and Risk Independent Committee Members:

a)  Independent Chairperson $1,050 per meeting (plus GST) inclusive of all reading/other time.

b)  Independent member $840 per meeting (plus GST) inclusive of all reading/other time.

c)  All travel costs for independent members and chairperson to attend ARMC meetings as to be at the km rate in the Local Government State Award for the use of own vehicles.

d)  All other expenses are considered to be covered in the meeting fees.

4    Payment for Service – Conduct Review Panel Members:

a)  Preliminary Assessment of complaint - $1,250 (plus GST) inclusive of all expenses.

b)  Sole Reviewer investigation costs:

i.   For the first 10 hours - $250 (plus GST) per hour inclusive of all expenses.

ii.  For subsequent hours - $220 (plus GST) per hour inclusive of all expenses.

iii. Where pre-approved, a per km rate for the use of private vehicles owned by Conduct Reviewers to attend meetings will be paid in accordance with the own use schedule in the Local Government State Award.

iv. Payment for any other expenses will not be made unless pre-approved by Council on a matter by matter basis and if so approved, will be at cost.

c)  Conduct Review Panel members (where a Conduct Committee is formed – minimum three members):

i.   For the first 10 hours - $220 (plus GST) per hour inclusive of all reading/meeting time and all expenses.

ii.  For all hours after the first 10 hours - $200 (plus GST) per hour inclusive of all reading/meeting time and all expenses.

iii. Where approved at the time of engagement on a matter by matter basis, panel members may be paid travel costs associated with use of their own vehicle which will be reimbursed at the own vehicle per km rate as listed in the Local Government State Award.

iv. Payment for any other expenses will not be made unless preapproved by Council on a matter by matter basis and if so approved, will be at cost.

 

The Meeting Closed at 7.48PM