MINUTES OF THE
Ordinary Council Meeting
HELD IN Council Chamber, Civic Centre, Byng Street, Orange
ON 15 November 2016
COMMENCING AT 7.00pm
Attendance
Cr J Davis OAM (Mayor), Cr J Hamling (Deputy Mayor), Cr A Brown, Cr K Duffy, Cr R Gander, Cr C Gryllis, Cr R Kidd (7.12pm), Cr S Munro, Cr G Taylor (7.05pm), Cr R Turner, Cr J Whitton
General Manager, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Administration and Governance, Manager Corporate and Community Relations, Manager Financial Services, Operations Manager, Works Manager
1.1 APOLOGY
|
RESOLVED - 16/468 Cr C Gryllis/Cr J Hamling That the apology be accepted from Cr N Jones for the Council Meeting of Orange City Council on 15 November 2016. |
1.2 ACKNOWLEDGEMENT OF COUNTRY
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Cr C Gryllis declared a pecuniary interest in item 5.10 – North Orange Traffic as a Real Estate Agent selling land in this area.
Nil
LATE ITEM
|
RESOLVED - 16/469 Cr K Duffy/Cr R Turner That Late Item 6.5 – Acquisition of Land – Lot 1 DP1071299 be dealt with at the Closed Meeting of Orange City Council held on 15 November 2016. |
3 Confirmation of Minutes of Previous Meeting
|
RESOLVED - 16/470 Cr R Gander/Cr R Turner That the Minutes of the Ordinary Meeting of Orange City Council held on 1 November 2016 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Council meeting held on 1 November 2016. |
4 Notices of Motion/Notices of Rescission
Nil
|
TRIM Reference: 2016/2664 |
|
RESOLVED - 16/471 Cr K Duffy/Cr R Gander 1 That the resolutions made by the Planning and Development Committee at its meeting held on 1 November 2016 be noted. 2 That the resolutions made by the Employment and Economic Development Policy Committee at its meeting held 1 November 2016 be noted. 3 That the resolutions made by the Infrastructure Policy Committee at its meeting held on 1 November 2016 be noted. 4 That the resolutions made by the Sport and Recreation Policy Committee at its meeting held on 1 November 2016 be noted. 5 That the resolutions made by the Finance Policy Committee at its meeting held on 1 November 2016 be noted. 6 That the resolutions made by the Services Policy Committee at its meeting held on 1 November 2016 be noted.
|
|
TRIM Reference: 2016/2665 |
|
RESOLVED - 16/472 Cr J Hamling/Cr R Turner That the information provided in the report by the Manager Administration and Governance on Questions Taken on Notice be acknowledged.
|
|
TRIM Reference: 2016/2666 |
|
RESOLVED - 16/473 Cr K Duffy/Cr C Gryllis 1 That the information provided in the report by the Director Corporate and Commercial Services on the Quarterly Budget Review and Performance Indicators – July to September 2016, be acknowledged. 2 That the variations arising from the September Quarterly Budget Review, amounting to an improvement of $559,547, be adopted.
|
|
TRIM Reference: 2016/2667 |
|
RESOLVED - 16/474 Cr K Duffy/Cr C Gryllis 1 That Council receives the Statement of Investments as at 31 October 2016. 2 That Council receives and adopts the certification of the Responsible Accounting Officer.
|
|
TRIM Reference: 2016/2423 |
|
RESOLVED - 16/475 Cr J Hamling/Cr G Taylor 1 That Council enter into a license agreement with the Royal Flying Doctor Service for five years with two five year options for a single lockable bay attached to the existing machinery shed at the Orange Airport. 2 That approval be granted for the use of the Council seal on all relevant documentation if required.
|
|
5.6 Harness Racing Relocation TRIM Reference: 2016/2661 |
|
RESOLVED - 16/476 Cr K Duffy/Cr R Turner 1 That the report by the Manager Corporate and Community Relations be acknowledged. 2 That Council enter a performance based funding agreement with Orange Harness Racing of $20,000 (ex GST) per year, paid in two equal amounts, for a 10 year period commencing 2016/17, to sponsor two harness racing events per year at Towac Park with Council being acknowledged as the sponsor of the events. 3 That funding in 2016/17 be from the advertising budget as the donations budgets are fully expended. 4 That in 2017/18 to 2025/26, funding be allocated from the donations budget.
|
|
TRIM Reference: 2016/1642 |
|
RESOLVED - 16/477 Cr J Hamling/Cr S Munro 1 That funding source for the $150,000 contribution for parking on the Orange Health Service campus be identified as part of the next quarterly review. 2 That approval be granted for the use of the Council Seal on any relevant documents if required.
|
** Cr Kidd arrived at the meeting with the time being 7.12pm. **
|
TRIM Reference: 2016/2448 |
|
RESOLVED - 16/478 Cr R Gander/Cr C Gryllis That the Infill Development Guidelines be placed on public exhibition to close on Friday 3 February 2017.
|
|
TRIM Reference: 2016/2472 |
|
RESOLVED - 16/479 Cr C Gryllis/Cr J Davis 1 That the report on the Number Plate Technology be acknowledged and Council recommence operation of the Number Plate Recognition Technology in the enforcement of parking regulations. 2 That a public awareness campaign on the recommencement of the system be undertaken to include a one-week no fine period, making the vehicle highly visible and information provided on disabled parking regulations. 3 That a progress report be provided in six months.
|
|
Cr Duffy requested comparative information on infringements issued over 2015 under the manual system. |
|
TRIM Reference: 2016/2655 |
|
Cr C Gryllis declared a pecuniary interest in this item as a Real Estate Agent selling land in this area, left the Chamber, and did not participate in the voting or debate on this item. |
|
RESOLVED - 16/480 Cr R Gander/Cr G Taylor 1 That Council develop detailed design plans for the construction of a four leg roundabout at the intersection of William Maker Drive and the Northern Distributor Road, including the realignment of Hill Street adjacent to the Botanic Gardens. 2 That Council develop a full cost estimate for this project and identify both internal and/or external funding options to enable this project to be included in a future Delivery/Operational Plan.
|
|
TRIM Reference: 2016/2670 |
|
RESOLVED - 16/481 Cr J Hamling/Cr C Gryllis 1 That Council approve the structure of the Transition Board which will prepare a proposal for Council’s consideration to form an industry led tourism entity to be comprised: · 4 Orange City Council appointed members · 4 Brand Orange appointed members, one to be the Chair · 1 member nominated by Cabonne Council · 1 member nominated by Blayney Shire Council · 1 member to represent the business sector, to be agreed between Orange City Council and Brand Orange 2 That Council seek from Brand Orange a proposal for services for the 1 January 2017 to 30 June 2017 period to be the basis of a performance based funding agreement for the delivery of regional tourism marketing activities.
|
**Crs Kidd and Turner requested that their names be recorded as having voted against this decision of the Council. **
|
TRIM Reference: 2016/2380 |
|
RESOLVED - 16/482 Cr K Duffy/Cr C Gryllis That the draft Tourism Strategy be placed on exhibition for 28 days with comments to be assessed.
|
In accordance with the Local Government Act 1993, and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a Confidential Session of the Council meeting closed to the press and public.
In response to a question from the Mayor, the General Manager advised that no written submissions had been received relating to any item listed for consideration by the Closed Meeting of Council.
The Mayor extended an invitation to any member of the public present at the meeting to make a presentation to the Council as to whether the meeting should be closed for a particular item.
Mr Cyril Smith made a presentation in relation to Item 6.3 - Tender for the Design Development and Construction of the Central Tablelands Regional Water Security Pipeline Project
|
RESOLVED - 16/483 Cr R Kidd/Cr R Gander That Council adjourn into a Closed Meeting and members of the press and public be excluded from the Closed Meeting, and access to the correspondence and reports relating to the items considered during the course of the Closed Meeting be withheld unless declassified by separate resolution. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the items listed come within the following provisions: 6.1 Lease Hangar Site R Orange Airport This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. 6.2 Central West Libraries RFID - Tender This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. 6.3 Tender for the Design Development and Construction of the Central Tablelands Regional Water Security Pipeline Project This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. 6.4 Tender - Airport Runway Micro-Seal This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (d)i commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it and (d)ii information that would, if disclosed, confer a commercial advantage on a competitor of the council. 6.5 Acquisition of Land - Lot 1 DP 1071299 This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. |
The Mayor declared the Ordinary Meeting of Council adjourned for the conduct of the Closed Meeting at 7.52pm.
The Mayor declared the Ordinary Meeting of Council resumed at 8.17pm
7 Resolutions from Closed Meeting
The Manager Administration and Governance read out the following resolutions made in the Closed Meeting of Council.
|
TRIM Reference: 2016/2654 |
|
RESOLVED - 16/484 Cr R Gander/Cr C Gryllis 1 That Council enter into a lease of Hangar R for a term of five years plus four five year options. 2 That approval be granted for the use of the Council Seal on any necessary documentation if required.
|
|
TRIM Reference: 2016/2653 |
|
RESOLVED - 16/485 Cr R Kidd/Cr C Gryllis 1 That Council accept the tender from FE Technologies up to $223,462 (exc. GST) for the supply and implementation of their RFID technology solution, Central West Libraries taking advantage of benefits to Council. 2 That permission is granted to affix the Council Seal to any relevant document if required.
|
|
Division of Voting |
|
|
Voted For |
Cr J Davis (Mayor), Cr K Duffy, Cr R Gander, Cr C Gryllis, Cr J Hamling, Cr R Kidd, Cr S Munro, Cr G Taylor, Cr R Turner, Cr J Whitton, Cr A Brown |
|
Voted Against |
Nil |
|
Absent |
Cr N Jones |
|
6.3 Tender for the Design Development and Construction of the Central Tablelands Regional Water Security Pipeline Project TRIM Reference: 2016/2656 |
|
RESOLVED - 16/486 Cr R Turner/Cr R Gander 1 That Council enter into a contract with Leed Engineering and Construction Pty Ltd and Leed Holdings Pty Ltd (Leed Consolidated Group) for the Design Development and Construction of the Central Tablelands Regional Water Security Pipeline Project Orange to Carcoar F-2210 (separable portions 1 and 2), including the Orange to Spring Hill Effluent pipeline and alternative proposal items for the total price of $23,587,000 (ex GST). 2 That permission be granted to affix the Council Seal to all relevant documents if required.
|
|
Division of Voting |
|
|
Voted For |
Cr J Davis (Mayor), Cr K Duffy, Cr R Gander, Cr C Gryllis, Cr J Hamling, Cr R Kidd, Cr S Munro, Cr G Taylor, Cr R Turner, Cr J Whitton, Cr A Brown |
|
Voted Against |
Nil |
|
Absent |
Cr N Jones |
|
TRIM Reference: 2016/2663 |
|
TRIM Reference: 2016/2759 |
|
RESOLVED - 16/487 Cr K Duffy/Cr J Hamling 1 That Council resolve to acquire approximately 2120m2 of Part Lot 1 DP 1071299 for the purposes of road upgrading for the sum of $120,000. 2 That upon acquisition the land be classified as Operational. 3 That authority be granted to affix the Council Seal to all relevant documentation if necessary.
|
Council acknowledged the efforts of Cr Chris Gryllis, Roger Smith and the Tidy Towns Committee on the awards held in Orange recently.
The Meeting Closed at 8.35PM
This is page number 100 and the final page of the Minutes of the Ordinary Meeting of Orange City Council held on 15 November 2016.