MINUTES OF THE
Ordinary Council Meeting
HELD IN Council Chamber, Civic Centre, Byng Street, Orange
ON 1 November 2016
COMMENCING AT 7.00pm
Attendance
Cr J Davis OAM (Mayor), Cr K Duffy, Cr R Gander, Cr C Gryllis, Cr N Jones, Cr G Taylor, Cr R Turner
General Manager, Director Corporate and Commercial Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Administration and Governance
1.1 APOLOGIES
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RESOLVED - 16/457 Cr R Gander/Cr C Gryllis That the apologies be accepted from Cr J Hamling (Deputy Mayor), Cr A Brown, Cr S Munro, Cr J Whitton for the Council Meeting of Orange City Council on 1 November 2016 and leave of absence granted to Cr Kidd to 7 November 2016. |
1.2 ACKNOWLEDGEMENT OF COUNTRY
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Cr C Gryllis declared a pecuniary interest in item 6.3 in Closed Council (North Orange Traffic) as a Real Estate Agent acting for land adjacent to this site.
1.4 REGISTER OF DISCLOSURES
Council noted the tabling of the Register of Disclosures for 2015/2016.
Nil
3 Confirmation of Minutes of Previous Meeting
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RESOLVED - 16/458 Cr R Gander/Cr R Turner That the Minutes of the Ordinary Meeting of Orange City Council held on 18 October 2016 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Council meeting held on 18 October 2016. |
THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE POLICY COMMITTEE MEETINGS AT 7.15PM
THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL RESUMED AT 8.12PM
4 Notices of Motion/Notices of Rescission
Nil
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TRIM Reference: 2016/2445 |
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RESOLVED - 16/459 Cr K Duffy/Cr C Gryllis 1 That Council receives the Statement of Investments as at 30 September 2016. 2 That Council receives and adopts the certification of the Responsible Accounting Officer.
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TRIM Reference: 2016/2467 |
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RESOLVED - 16/460 Cr R Gander/Cr R Turner 1 That Council approves the Christmas close down from Monday 26 December 2016 to reopen Tuesday 3 January 2017. 2 That during the period from 26 December 2016 to 7 February 2017, Council delegate its function to determine development applications and planning matters, with the exception of matters that cannot be delegated under the Local Government Act 1993 or the Environmental Planning and Assessment Act 1979, in circumstances where it is unreasonable to defer consideration of the matter, to the Mayor, Chairperson of the Planning and Development Committee, and the General Manager (so that the General Manager and either the Mayor OR the Chairperson of the Planning and Development Committee, are available to determine matters).
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COUNCIL FOLDER
Council recevied a letter from the Rotary Club of Orange Inc thanking Council for its support for the Orange Community Markets held on 23 October 2016 at the Moulder Park netball courts.
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RESOLVED - 16/461 Cr C Gryllis/Cr J Davis That Council express its appreciation to staff members Rachel Butler and Daniel Drum for assistance provided to organisers of the recent Community Markets. |
In accordance with the Local Government Act 1993, and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a Confidential Session of the Council meeting closed to the press and public.
In response to a question from the Mayor, the General Manager advised that no written submissions had been received relating to any item listed for consideration by the Closed Meeting of Council.
The Mayor extended an invitation to any member of the public present at the meeting to make a presentation to the Council as to whether the meeting should be closed for a particular item.
** Cr Jones expressed concern about Item 6.3 North Orange Traffic and this item being listed in a Closed Meeting.
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RESOLVED - 16/462 Cr R Gander/Cr C Gryllis That Council adjourn into a Closed Meeting and members of the press and public be excluded from the Closed Meeting, and access to the correspondence and reports relating to the items considered during the course of the Closed Meeting be withheld unless declassified by separate resolution. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the items listed come within the following provisions: 6.1 Sale of part of road reserve - Ophir Road This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (d)i commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it. 6.2 Lease Hangar Site R Orange Airport This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. 6.3 North Orange Traffic This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. 6.4 Orange City Library - Shelving Tender This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. 6.5 Tender for the Design Development and Construction of the Central Tablelands Regional Water Security Pipeline Project This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. 6.6 Tender for Removal of Carpet and the Supply and Installation of Carpet - Orange Civic Theatre This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. |
The Mayor declared the Ordinary Meeting of Council adjourned for the conduct of the Closed Meeting at 8.19pm.
The Mayor declared the Ordinary Meeting of Council resumed at 8.29pm.
7 Resolutions from Closed Meeting
The General Manager read out the following resolutions made in the Closed Meeting of Council.
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TRIM Reference: 2016/2395 |
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RESOLVED - 16/463 Cr K Duffy/Cr R Gander 1 That Council sell part of the road reserve adjacent to 62 Ophir Road and 19 Daydawn Place for the sum of $35,000. 2 That the proceeds of sale be allocated to the Land Development Reserve. 3 That approval be granted for the use of the Council Seal on relevant documents.
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TRIM Reference: 2016/2474 |
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RESOLVED - 16/464 Cr C Gryllis/Cr R Gander That Council defer consideration this report to include in the report the name of the owner of the property and inclusion of a plan identifying Hangar Site R.
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6.4 Orange City Library - Shelving Tender TRIM Reference: 2016/2517 |
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RESOLVED - 16/465 Cr R Turner/Cr C Gryllis 1 That Council accept the tender from Abax Kingfisher Pty Ltd at a tender price of up to $125,068 (exc GST) for the Supply and Installation of Shelving – Orange City Library taking advantage of benefits to Council. 2 That permission be granted to affix the Council Seal to any relevant document if required.
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Division of Voting |
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Voted For |
Cr J Davis (Mayor), Cr K Duffy, Cr R Gander, Cr C Gryllis, Cr N Jones, Cr G Taylor, Cr R Turner |
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Voted Against |
Nil |
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Absent |
Cr J Hamling, Cr R Kidd, Cr S Munro, Cr J Whitton, Cr A Brown |
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6.5 Tender for the Design Development and Construction of the Central Tablelands Regional Water Security Pipeline Project TRIM Reference: 2016/2536 |
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RESOLVED - 16/466 Cr R Turner/Cr C Gryllis That this item be deferred to the next meeting of Council to be held on 15 November 2016.
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TRIM Reference: 2016/2555 |
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RESOLVED - 16/467 Cr C Gryllis/Cr R Gander 1 That Council declines to accept any of the tenders in relation to the removal, supply and installation of carpet at the Orange Civic Theatre. 2 That Council cancels the proposal to contract for the removal, supply and installation of carpet at the Orange Civic Theatre. 3 That Council conduct a request for quotation process for the removal, supply and installation of carpet at the Orange Civic Theatre. 4 That permission be granted for the use of the Council Seal on all relevant documents if required.
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Division of Voting |
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Voted For |
Cr J Davis (Mayor), Cr K Duffy, Cr R Gander, Cr C Gryllis, Cr N Jones, Cr G Taylor, Cr R Turner |
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Voted Against |
Nil |
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Absent |
Cr J Hamling, Cr R Kidd, Cr S Munro, Cr J Whitton, Cr A Brown |
The Meeting Closed at 8.30pm.
This is Page Number 7 and the Final Page of the Minutes of the Ordinary Meeting of Orange City Council held on 1 November 2016.