ORANGE CITY COUNCIL
Services Policy Committee
Agenda
6 September 2016
Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that a Services Policy Committee meeting of ORANGE CITY COUNCIL will be held in the Council Chamber, Civic Centre, Byng Street, Orange on Tuesday, 6 September 2016.
Garry Styles
General Manager
For apologies please contact Michelle Catlin on 6393 8246.
Services Policy Committee 6 September 2016
2.1 Minutes of the Ageing and Access Community Committee - 4 August 2016
2.2 Minutes of NAIDOC Week Community Committee 5 August 2016
The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.
The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.
As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.
Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.
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Recommendation It is recommended that Committee Members now disclose any conflicts of interest in matters under consideration by the Services Policy Committee at this meeting. |
TRIM REFERENCE: 2016/1836
AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services
EXECUTIVE Summary
The minutes of the Ageing and Access Community Committee meeting held on 4 August 2016 are provided to the Services Policy Committee for adoption.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “5.1 Our Community – Identify changing community aspirations and undertake community engagement and planning for the creation of open spaces, recreational facilities and services, recognising the special needs of older people and those with disabilities”.
Financial Implications
Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.
The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.
Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.
If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.
Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan.
Policy and Governance Implications
Nil
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That the recommendations made by the Ageing and Access Community Committee at its meeting held on 4 August 2016 be adopted.
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further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
Attachments
1 Minutes of the Meeting of the Ageing and Access Community Committee held on 4 August 2016
ORANGE CITY COUNCIL
MINUTES OF THE
Ageing and Access Community Committee
HELD IN HACC Centre, 286 Lords Place, Orange
ON 4 August 2016
COMMENCING AT 3.00 pm
1 Introduction
Attendance
Cr Ron Gander (Chairperson), Mrs Cecily Butcher, Mrs Nanette
Fogarty, Mr Tony Gosper,
Ms Donna Holland, Ms Maureen Morgan, Mrs Jennifer Smith, Ms Jenny Stephens,
Ms Lauren Watson, Mrs Elma Woolfe, Director Community Recreation and Cultural
Services, Works Manager, Community Support and Resource Officer
1.1 Apologies and Leave of Absence
1.2 Acknowledgement of Country
Cr Gander conducted the Acknowledgement of Country
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
MATTER ARISING
The Committee raised concerns regarding the car parking camera used by the parking rangers. The Committee were informed that the camera does not take photographs of license plates it only indicates if a vehicle has overstayed the allotted car park time. Once the camera alerts the ranger, the ranger will then park their car and walk back to the car indicated by the camera and complete the usual vehicle check, including looking for a disability parking permit, and then if warranted, a fine is issued.
The Meeting Closed at 4.00 PM.
TRIM REFERENCE: 2016/1895
AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services
EXECUTIVE Summary
The NAIDOC Week Community Committee met on 5 August 2016. The recommendations from the Committee are provided to the Services Policy Committee for adoption.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “9.1 Our Community – Undertake community engagement, identify changing community aspirations, undertaken planning, and advocate for the development of facilities and services recognising the need for accessible and integrated community and health services for older people, and services for Aboriginal people, people from culturally diverse backgrounds and people with a disability”.
Financial Implications
Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.
The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.
Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.
If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.
Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan.
Policy and Governance Implications
Nil
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That the recommendations made by the NAIDOC Week Community Committee at its meeting held on 5 August 2016 be adopted.
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further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
Attachments
1 Minutes of the Meeting of the NAIDOC Week Community Committee held on 5 August 2016
ORANGE CITY COUNCIL
MINUTES OF THE
NAIDOC Week Community Committee
HELD IN HACC Centre Conference Room, 286 Lords Place Orange
ON 5 August 2016
COMMENCING AT 10.00am
1 Introduction
Attendance
Mr Gerald Power (Chairperson), Ms Elizabeth Johnson, Ms Maddison Griffiths-Leonard, Ms Leanne Fawns, Mr Jason French, Mr Corey McLean, Community Development Officer, Community Development and Support Coordinator, Central West Aboriginal Community Engagement Officer, Youth Development Officer
1.1 Apologies and Leave of Absence
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RESOLVED Mr G Power/Mr C McLean That the apologies be accepted from Ronny Leonard for the NAIDOC Week Community Committee meeting on 5 August 2016. |
1.2 Acknowledgement of Country
An Acknowledgement of Country was conducted by Gerald Power
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
2 Previous Minutes
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RESOLVED Mr J French/Mr G Power That the Minutes of the Meeting of the NAIDOC Week Community Committee held on 17 June 2016 and 1 July 2016 (copies of which were circulated to all members) be and are hereby confirmed as true and accurate records of the proceedings of the NAIDOC Week Community Committee meeting held on 17 June and 1 July 2016. |
3 Presentations
4 General Reports
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TRIM Reference: 2016/1666 |
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Recommendation Mr G Power/Mr C McLean That Council support the recognition of Aboriginal and Torres Strait Islanders in the Constitution.
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