MINUTES OF THE
Extraordinary Council Meeting
HELD IN Council Chamber, Civic Centre, Byng Street, Orange
ON 22 September 2016
COMMENCING AT 7.00pm
Attendance
Cr J Davis OAM (Mayor), Cr J Hamling (Deputy Mayor), Cr A Brown, Cr K Duffy, Cr C Gryllis, Cr N Jones, Cr R Kidd, Cr G Taylor, Cr R Turner
General Manager, Director Corporate and Commercial Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Administration and Governance, Manager Corporate and Community Relations.
1.1 APOLOGIES
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RESOLVED - 16/404 Cr K Duffy/Cr R Turner That the apologies be accepted from Cr R Gander, Cr S Munro and Cr J Whitton for the Council Meeting of Orange City Council on 22 September 2016. |
1.2 ACKNOWLEDGEMENT OF COUNTRY
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
In accordance with the Local Government Act 1993, and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a Confidential Session of the Council meeting closed to the press and public.
In response to a question from the Mayor, the General Manager advised that no written submissions had been received relating to any item listed for consideration by the Closed Meeting of Council.
The Mayor extended an invitation to any member of the public present at the meeting to make a presentation to the Council as to whether the meeting should be closed for a particular item.
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RESOLVED - 16/405 Cr K Duffy/Cr R Turner That Council adjourn into a Closed Meeting and members of the press and public be excluded from the Closed Meeting, and access to the correspondence and reports relating to the items considered during the course of the Closed Meeting be withheld unless declassified by separate resolution. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the items listed come within the following provisions: 2.1 Tender for Design and Construction of Community Recycling Centre Ophir Road Resource Recovery Centre This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. 2.2 Tourism Strategy and Services Delivery This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (d)i commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it. 2.3 Multimedia - Orange Regional Museum This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. |
The Mayor declared the Extraordinary Meeting of Council adjourned for the conduct of the Closed Meeting at 7.05pm.
The Mayor declared the Extraordinary Meeting of Council resumed at 7.57pm.
3 Resolutions from Closed Meeting
The General Manager and Administration and Governance read out the following resolutions made in the Closed Meeting of Council.
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2.1 Tender for Design and Construction of Community Recycling Centre Ophir Road Resource Recovery Centre TRIM Reference: 2016/2205 |
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RESOLVED - 16/406 Cr K Duffy/Cr R Kidd 1 That Council accept the tender submission from CBC Innovation Pty Ltd for the design and construction of the Community Recycling Centre to be located at the Ophir Road Resource Recovery Centre Orange for the lump sum amount of $230,350.00 (GST exclusive). 2 That Council authorise the additional funds of $39,594.00 from the Waste Services Restricted Asset to support the grant funding from the NSW Environmental Trust in order to fulfil the obligations of this joint project initiative. 3 That permission be granted to affix the Council Seal to all relevant documents.
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Division of Voting |
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Voted For |
Cr J Davis (Mayor), Cr K Duffy, Cr C Gryllis, Cr J Hamling, Cr N Jones, Cr R Kidd, Cr G Taylor, Cr R Turner, Cr A Brown |
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Voted Against |
Nil |
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Absent |
Cr R Gander, Cr S Munro, Cr J Whitton |
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TRIM Reference: 2016/2206 |
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RESOLVED - 16/407 Cr J Davis/Cr K Duffy 1 That Council advise Blayney Shire Council and Cabonne Council of the concept of an industry led entity to deliver regional tourism services and seek their interest/support in the concept and to continue their involvement in regional tourism, whether or not there is an amalgamation. 2 That Council facilitate the necessary planning and design of an industry-led tourism entity to enable Council to undertake a full consideration of the impact on regional tourism services via the following processes: a Establish a Transition Board with the structure to be reported back to Council for determination, to include representatives from Cabonne and Blayney areas where appropriate. b Task the Transition Board with the preparation of key documentation that a new industry led entity would operate under, including a detailed draft strategic plan based on one brand for regional tourism marketing and focused on driving increased visitation, a draft operational plan including financial modelling and the design and processes/steps to implement a governance structure to form an industry led regional tourism entity. c That the Transition Board present the key documentation to Council to enable the determination to enter into a funding agreement with a new industry led organisation to be resolved. 3 That Council allocate from the existing Tourism Services Contract budget $50,000 to accommodate costs it would incur associated with the work to assess the creation of the new entity. 4 That Council work with the Transition Board to assess how funds from Council for regional tourism events might be allocated based on analysis of visitation impacts and value for money of current and future events. 5 That the balance of the report on tourism strategy and service delivery be noted.
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** Crs
Kidd and Turner requested that their names be recorded as having voted against
this decision of Council. **
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TRIM Reference: 2016/2207 |
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RESOLVED - 16/408 Cr K Duffy/Cr R Kidd 1 That Council declines to accept any of the tenders in relation to the provision of multimedia for the Museum. 2 That Council cancels the proposal to contract the provision of multimedia services for the Museum as contemplated in the tender. 3 That the General Manager be delegated to enter into negotiations with Mental Media Pty Ltd to create a solution that reflects the intent of the original multimedia tender for the Museum that is most advantageous to Council for the provision of multimedia services, within the funds available. 4 That permission be granted for the use of the Council Seal on all relevant documents.
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Division of Voting |
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Voted For |
Cr J Davis (Mayor), Cr K Duffy, Cr C Gryllis, Cr J Hamling, Cr R Kidd, Cr G Taylor, Cr R Turner, Cr A Brown |
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Voted Against |
Nil |
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Absent |
Cr R Gander, Cr N Jones, Cr S Munro, Cr J Whitton |
** Cr Jones was out of the room at time of voting. **
The Meeting Closed at 8.02PM
This is Page Number 5 and the Final Page of the Minutes of the Extraordinary Meeting of Orange City Council held on 22 September 2016.