MINUTES OF THE
Ordinary Council Meeting
HELD IN Council Chamber, Civic Centre, Byng Street, Orange
ON 6 September 2016
COMMENCING AT 7.00pm
Attendance
Cr J Davis OAM (Mayor), Cr J Hamling (Deputy Mayor), Cr A Brown, Cr K Duffy, Cr R Gander, Cr C Gryllis, Cr N Jones (left meeting at 8.00pm), Cr R Kidd, Cr S Munro, Cr G Taylor, Cr R Turner, Cr J Whitton
General Manager, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Administration and Governance, Manager Corporate and Community Relations, Manager Financial Services, Operations Manager, Communications Officer, Assistant Works Manager
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RESOLVED - 16/357 Cr R Gander/Cr S Munro That Council allow the audio and visual recording of the meeting by the media and Council staff, and allow the Central Western Daily to live stream the meeting. |
2.1 APOLOGY
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RESOLVED - 16/358 Cr C Gryllis/ Cr J Davis That the apology be accepted from Cr N Jones for part of the Council Meeting of Orange City Council on 6 September 2016 (left the meeting at 8.00pm). |
2.2 ACKNOWLEDGEMENT OF COUNTRY
2.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Cr A Brown declared a pecuniary interest in item 2.3 of the Planning and Development Committee (DA233/2015(1) – 98 Gorman Road) as a Real Estate Agent selling land adjacent to the subject property.
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RESOLVED - 16/359 Cr S Munro/Cr R Gander That Late Item 4.2 – Notice of Motion by Cr Kidd – Rugby League and Rugby Union Grand Finals, be dealt with as part of the Sport and Recreation Policy Committee Meeting held on 6 September 2016.
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TRIM Reference: 2016/2028 |
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RESOLVED - 16/360 Cr J Davis/Cr R Gander That Council acknowledge the attached memo regarding Meteorology Bureau Weather Data for Orange for the last 50 years which highlights: · The 2016 May-June-July period is the wettest of any 3 month period on the 50 year record with 549.6 mm rain and where the average for the May-June-July period is 237.6 mm.
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TRIM Reference: 2016/2066 |
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RESOLVED - 16/361 Cr J Davis/Cr G Taylor That the information contained in this Mayoral Minute be acknowledged.
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Cr Taylor asked if a roundabout was intended for the intersection of Matthews Avenue and Hill Street as part of previous black spot funding. |
THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE OPEN FORUM AT 7.22PM
OPEN FORUM
Item 2.3 Planning and Development Committee – DA233/2015(1) – 98 Gorman Road
Mr John Brunner
Mr Brunner requested Council impose conditions to minimise impacts on neighbouring properties to Lots 318, 319 and 330.
THE OPEN FORUM CONCLUDED AT 7.26PM
3 Confirmation of Minutes of Previous Meeting
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RESOLVED - 16/362 Cr R Kidd/Cr S Munro That the Minutes of the Ordinary Meeting of Orange City Council held on 16 August 2016 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Council meeting held on 16 August 2016. |
THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL RESUMED AT 8.53PM
4 Notices of Motion/Notices of Rescission
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TRIM Reference: 2016/2010 |
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RESOLVED - 16/385 Cr K Duffy/Cr C Gryllis That, as part of Council’s economic development and jobs creation strategy, Council pursue vintage rail tourism for Orange and District, and that Council: 1 Liaise with John Holland Rail as to the availability of facilities to house and accommodate the growth of rail tourism. 2 Authorise the General Manager to negotiate access to railway stations and sidings for long term use to develop such tourism strategy.
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TRIM Reference: 2016/1845 |
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RESOLVED - 16/386 Cr C Gryllis/Cr K Duffy 1 That Lot 26 DP 1221604 be classified as operational land pursuant to Chapter 6, Part 2 of the Local Government Act 1993 (NSW). 2 That authority be granted to affix the Common Seal of Council to any documentation necessary to allow the classification.
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TRIM Reference: 2016/1931 |
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RESOLVED - 16/387 Cr R Gander/Cr S Munro 1 That Council enter into a lease with the purchaser of Hangar C for a term of 3 years plus two 3 year options. 2 That approval be granted for the use of the Council Seal on all relevant documents.
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Cr Gryllis requested an progress update on construction of the Toll hangar at the Orange Airport. |
In accordance with the Local Government Act 1993, and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a Confidential Session of the Council meeting closed to the press and public.
In response to a question from the Mayor, the General Manager advised that no written submissions had been received relating to any item listed for consideration by the Closed Meeting of Council.
The Mayor extended an invitation to any member of the public present at the meeting to make a presentation to the Council as to whether the meeting should be closed for a particular item.
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RESOLVED - 16/388 Cr J Whitton/Cr S Munro That Council adjourn into a Closed Meeting and members of the press and public be excluded from the Closed Meeting, and access to the correspondence and reports relating to the items considered during the course of the Closed Meeting be withheld unless declassified by separate resolution. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the items listed come within the following provisions: 6.1 Tender for the construction of the Waratah link road This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. 6.2 Tender for Ready Mixed Concrete 2016/17 This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. 6.3 Demolition of 250-262 Peisley Street This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. |
The Mayor declared the Ordinary Meeting of Council adjourned for the conduct of the Closed Meeting at 9.05pm.
The Mayor declared the Ordinary Meeting of Council resumed at 9.23pm.
7 Resolutions from Closed Meeting
The General Manager read out the following resolutions made in the Closed Meeting of Council.
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TRIM Reference: 2016/1898 |
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RESOLVED - 16/389 Cr J Whitton/Cr J Hamling 1 That the remaining funding for the Waratah Link Road project of $828,000 funded from reserves from s94 contributions be made available for the project in the 2016/17 year. 2 That Council award the contract for the construction of the Waratah link road to KLMR Civil Pty Ltd for the amount of $675,285.00 exclusive of GST. 3 That permission be granted to affix the Council Seal to all relevant documents.
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Division of Voting |
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Voted For |
Cr J Davis (Mayor), Cr K Duffy, Cr R Gander, Cr C Gryllis, Cr J Hamling, Cr R Kidd, Cr S Munro, Cr G Taylor, Cr R Turner, Cr J Whitton, Cr A Brown |
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Voted Against |
Nil |
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Absent |
Cr N Jones |
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TRIM Reference: 2016/2005 |
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RESOLVED - 16/390 Cr S Munro/Cr J Whitton 1 That Council enter into a supply panel contract with Hanson Construction Material (joining Holcim (Australia) Pty Ltd and Mid Western Mini Mix already appointed to the supply panel), for the period to 30 July 2017 for 20 MPa, 25 MPa and 32 MPa standard mix concrete and 32MPa kerb and gutter mix. 2 That purchases under this panel contract be made that are most advantageous to Council based on volume and access restrictions.
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Division of Voting |
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Voted For |
Cr J Davis (Mayor), Cr K Duffy, Cr R Gander, Cr C Gryllis, Cr J Hamling, Cr R Kidd, Cr S Munro, Cr G Taylor, Cr R Turner, Cr J Whitton, Cr A Brown |
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Voted Against |
Nil |
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Absent |
Cr N Jones |
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TRIM Reference: 2016/1864 |
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RESOLVED - 16/391 Cr S Munro/Cr R Turner 1 That Council engage Forefront Services Pty Ltd to undertake the demolition of the shed located at 250-262 Peisley Street in accordance with the project as detailed within the report to the Council Meeting of 6 September 2016. 2 That permission be granted to affix the Council Seal to all relevant documents. 3 That Council allocate $316,908.37 (ex GST) in the 2016/17 Delivery/Operational Plan to undertake the demolition of the shed located at 250-262 Peisley Street, with funding being provided by the Land Development Restricted Asset fund. 4 That a further $25,000 be allocated as a contingency if required for the project to be funded from Land Development Restricted Asset fund. 5 That timber recovered from this project be sold and the proceeds returned to the Land Development Restricted Asset fund.
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Division of Voting |
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Voted For |
Cr J Davis (Mayor), Cr K Duffy, Cr R Gander, Cr C Gryllis, Cr J Hamling, Cr R Kidd, Cr S Munro, Cr G Taylor, Cr R Turner, Cr J Whitton, Cr A Brown |
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Voted Against |
Nil |
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Absent |
Cr N Jones |
The Meeting Closed at 9.25PM
This is Page Number 7 and the Final Page of the Minutes of the Ordinary Meeting of Orange City Council held on 6 September 2016.