ORANGE CITY COUNCIL
Ordinary Council Meeting
Late Items
6 September 2016
Council Meeting 6 September 2016
4 Notices of Motion/Notices of Rescission
4.2 Rugby League and Rugby Union Grand Finals by Cr Kidd
TRIM REFERENCE: 2016/2066
Mayoral Minute
Councillors will recall that when the Delivery/Operational Plan was considered and adopted, a significant element of this financial year’s funding was allocated to roadworks.
In the development of the draft Delivery/Operational Plan and since it was endorsed Council staff have been working on the roads program. In discussions with Infrastructure Policy Committee Chairperson, Cr Glenn Taylor, I put forward this Mayoral Minute to ensure all Councillors and the community are aware of the existing roads program in both scale and detail.
As you will see by the list contained in this Minute, there is a lot of work to be done when more favourable road building conditions return with warmer weather in the coming months.
In all, more than $15 million has been allocated to roadworks. This figure does not include new roads such as the Southern Feeder Road ($16.95 million and subject to matched funding applications) and the Waratahs link road ($850k).
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That the information contained in this Mayoral Minute be acknowledged.
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John
Davis OAM
Mayor
SUPPORTING INFORMATION REQUESTED BY THE MAYOR AND SUPPLIED BY STAFF
The works listed are derived from funding adopted and identified projects in the Delivery/Operational Plan, as part of the ten year capital works program as detailed in budget workshops and from the Asset Management Plans. It should be noted that forward works and scheduling are subject to further analysis and review, particularly in light of recent weather events, as detailed in a separate Mayoral Minute.
The list of work includes:
· Stabilising and hot-mix asphalt surfacing in William Street, from Byng Street to Dalton Street
· Stabilising and hot-mix asphalt surfacing in Lords Place from Gardiner Road to the southern end of Lords Place
· Stabilising and hot-mix asphalt surfacing in Anson Street from Moulder Street towards Warrendine Street (was initially identified as Byng Street to Summer Street in the Delivery/Operational Plan, however Moulder Street to Warrendine Street has emerged as a greater priority)
· Stabilising and hot-mix asphalt surfacing in Kite Street, from Hill Street to Clinton Street (including removing a dip in the road)
· Completing the final layer of hot-mix asphalt surfacing on the bypass between Escort Way and Molong Road
· Resurfacing the section of bypass from the Mitchell Highway to Icely Road
· Selective heavy hot-mix asphalt patching on the bypass
The program of work includes a number of projects where funding is shared 50/50 between the Council and other tiers of government:
· Rebuilding Clergate Road from the northern bypass to Strathgrove Way ($2.65 million with $1.42 million provided by the Australian Government under the Heavy Vehicle Safety and Productivity Program)
· Building a new rail overpass bridge in Forest Road ($2.5 million with $1.25 million provided by the NSW Government under the Restart NSW program and $1.25 million from the Australian Government)
· Rebuilding Forest Road from the southern feeder road intersection to the hospital ($3.1 million - This project is the subject of an application to ‘Resources for Regions’ and has been shortlisted by the funding authority)
Burrendong Way will be rebuilt with a sprayed bitumen seal from the bypass to Wiradjuri Place ($600,000)
As part of $2.29 million from the National Blackspot Program and Safer Roads Program, the following will be undertaken:
· Pinnacle Road from Shiralee Road 1.8km southward resurfaced with bitumen gravel seal
· Forest Road from Cadia Road 1.8km southward resurfaced with bitumen gravel seal
· Ophir Rd from the bypass to the Resource Recovery Centre resurfaced with bitumen gravel seal
· Roundabout at the intersection of Lords Place and March Street
· Roundabout at the intersection of Moulder and Woodward Streets
The funding for the following projects covering rehabilitation and the reseal program were included the Delivery/Operational Plan. Project specifics as is normal practice, are finalised ahead of the road building season based on asset plans, analysis and inspections. This allows the program to be responsive to emerging priorities.
Accordingly, it is planned that the following will be rehabilitated and resurfaced with a bitumen gravel seal:
· Summer Street East from Summer Lane to the bridge
· McNeilly Avenue from Elsham Avenue to the Edward Streeet
· Caroline Street from Edward Street to Rose Street
· Endeavour Avenue from James Cook Crescent (east) Hill Street
· Endsleigh Avenue from Warredine Street to Franklin Road
· Hargraves Crescent from Heatherbrae Place to Friendship Place
· March Street from Clinton Street to Sampson Street
· Maxwell Avenue from Tobruk Street (south) to Brunswick Street
· Maxwell Avenue from Moad Street to Tobruk (north)
· Moad Place from Maxwell Avenue to Glenroi Avenue
· Paling Street from Icely Road to Austin Street
· Churchill Avenue from Tobruk Crescent to Fitzroy Street
Similarly the following reseal program is planned:
· Byng Street from Clinton Street to Sampson Street (Hotmix Asphalt)
· Bletchington Street from Spring to McLachlan Street
· Laurel Avenue from Racecourse Road to Cedar Street
· Banjo Paterson Way from Ophir Road to Rossi Drive
· Hill Street from Prunus Avenue to Benelong Place
· Lone Pine Avenue from Leumeah Road to Kurim Avenue
· March Street from Winter Street to Wolsley Street
· Hill Street from Roselawn Drive to Yellowbox Way
· Anson Street from Ophir Street to Casey Street
· Edward Street from Kite Street to Warrendine Street
· Forest Road from Gosling Road to Hiney Road
· Gardiner Road from Hill Street West for 260m
· Lone Pine Avenue from Adina Crescent to South Terrace
· March Street from Wolsley Street to Park Street
· Matthews Avenue from Lords Place to Anson Street
· Churchill Avenue from Fitzroy Street to McLachlan Street
· Forest Road from Aerodrome Road to Davis
· Forest Road between Failford and Bennett
· Forest Road from Selwood South for 450m
Definitions for the works are as follows:
· Stabilising – incorporating a strengthening additive into an existing road pavement to rehabilitate and extend the life of the asset
· Rebuilding – renew a road pavement by incorporating or removing an old pavement and adding new road base materials to current design standards
· Resurfacing – process of applying a new waterproof seal after roadworks
· Rehabilitate and resurface – Extend the life of the existing pavement by modifying it, typically by the incorporation of additives such as cement or lime and then applying a new waterproof asphalt or sprayed bitumen seal.
· Reseal – provide a new sealed surface to waterproof and extend the life of an otherwise sound pavement
(Note: the final treatments for the above processes can be hot-mix asphalt or bitumen gravel seal)
Some of the key projects in subsequent years include:
· Cargo Road from Ploughmans to Whitton
· Clergate Road Stage 2
· Whitton Place
· Roundabout Escort Way and Ploughmans Lane
Financial Implications
Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.
The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.
Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.
If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.
Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan.
POLICY AND GOVERNANCE IMPLICATIONS
Nil
4 Notices of Motion/Notices of Rescission
TRIM REFERENCE: 2016/2067
I, CR Reg Kidd wish to move the following Notice of Motion at the Council Meeting of 6 September 2016:
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That Orange City Council supports both Rugby League and Rugby Union Clubs on the coming feature weekend of football similar to support Council has provided to football grand finals in previous years, and that a letter of congratulations be sent to both Clubs on behalf of Council and the community. |
Background
Congratulations to Orange CYMS and EMUS on their hard fought battles to see Orange gain both finals here in Orange. Both games were nail biters right to the very end, and I am totally worn out by two days of excellent football.
Having the grand finals in Orange will bring in folk from Dubbo, Parkes, Forbes, Wellington, Bathurst, Lithgow and various other towns and villages in the region. This will not only be an economic benefit, but a great promotion of our beautiful city.
Signed Cr Reg Kidd and Cr Glenn Taylor
STAFF COMMENT
Councillor Taylor has also contacted staff to initiate support for the football grand finals.
Council staff have already contacted both Cyms and Emus Clubs to offer support as has been provided in the past. Generally the support includes line marking, placement of logos on the field, crowd control measures and other miscellaneous support. Both Clubs are to confirm with staff their requests this week.
Financial Implications
Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.
The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.
Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.
If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.
Council must also avoid entering into contracts or undertakings were expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan.
Implications of this Notice of Motion
The support requested by the Clubs is likely to be similar to that provided in previous years, and these costs are provided for in the operational budgets for the sports fields.