ORANGE CITY COUNCIL
Infrastructure Policy Committee
Agenda
5 April 2016
Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that a Infrastructure Policy Committee meeting of ORANGE CITY COUNCIL will be held in the Council Chamber, Civic Centre, Byng Street, Orange on Tuesday, 5 April 2016.
Garry Styles
General Manager
For apologies please contact Michelle Catlin on 6393 8246.
Infrastructure Policy Committee 5 April 2016
2.1 Minutes of the City of Orange Traffic Committee - 8 March 2016
Infrastructure Policy Committee 5 April 2016
The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.
The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.
As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.
Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.
Recommendation It is recommended that Committee Members now disclose any conflicts of interest in matters under consideration by the Infrastructure Policy Committee at this meeting. |
TRIM REFERENCE: 2016/554
AUTHOR: Chris Devitt, Director Technical Services
EXECUTIVE Summary
The City of Orange Traffic Committee met on 8 March 2016 and the recommendations from that meeting are presented to the Infrastructure Policy Committee for adoption.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “15.1 Our Environment – Maintain and renew traffic and transport infrastructure assets and services as specified within the Asset Management Plan at agreed levels of service”.
Financial Implications
Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.
The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.
Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.
If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.
Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan.
The Committee’s recommendations can be funded from the existing budget.
Policy and Governance Implications
Nil
That the recommendations made by the City of Orange Traffic Committee at its meeting held on 8 March 2016 be adopted.
|
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
The Committee recommended that “no stopping” signs be installed in the following locations:
· On the south side of Warrendine Street either side of Hill Street
· Either side of Hampden Avenue, 10m to the west of Lords Place
· On Forest Road in front of the new nursing home, and
· On the southern side of Farrell Road next to the traffic lights.
The Committee also recommended that “no stopping garbage trucks excepted” signs be installed on the southern side of Coronation Drive replacing the existing “no stopping” sign and 45m west of that sign.
A turning guide line has also been recommended for Farrell Road.
Attachments
1 Minutes of the Meeting of the City of Orange Traffic Committee held on 8 March 2016
ORANGE CITY COUNCIL
MINUTES OF THE
City of Orange Traffic Committee
HELD IN Councillors Workroom, Civic Centre, Byng Street, Orange
ON 8 March 2016
COMMENCING AT 9.00am
INSPECTION
A site inspection was held in Farrell Road.
The meeting reconvened at 9:22am.
1 Introduction
Attendance
Commercial and Emergency Services Manager (Chairperson), Mr David Vant, Sgt Mark Hevers, Works Manager, Manager Engineering Services, Strategic Planning and Design Engineer, Planning Team Leader, Divisional Administration Officer
1.1 Apologies and Leave of Absence
RESOLVED Sgt M Hevers/Mr D Vant That the apologies be accepted from Cr R Turner and Mr Geoff Lewis for the City of Orange Traffic Committee meeting on 8 March 2016. |
1.2 Acknowledgement of Country
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
3 General Reports
TRIM Reference: 2016/477 |
Recommendation Sgt M Hevers/Mr D Vant That no changes occur to the current parking arrangements in Hill Street between Warrendine Street and Franklin Road.
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TRIM Reference: 2016/478 |
Recommendation Mr D Vant/Sgt M Hevers That Council installs “no stopping” signs on the south side of Warrendine Street either side of Hill Street.
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TRIM Reference: 2016/480 |
Recommendation Sgt M Hevers/Mr D Vant That the Conditional Approval for the 2016 Anzac Day march be endorsed subject to compliance with the attached conditions.
|
TRIM Reference: 2016/521 |
Recommendation Sgt M Hevers/Mr D Vant That Council installs “no stopping” signs either side of Hampden Avenue 10m to the west of Lords Place.
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TRIM Reference: 2016/522 |
Recommendation Mr D Vant/Sgt M Hevers That Council installs “no stopping” signs on Forest Road in front of the new nursing home.
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MATTER ARISING FROM FARRELL ROAD SITE INSPECTION
The Meeting Closed at 10:15AM.
TRIM REFERENCE: 2016/635
AUTHOR: Chris Devitt, Director Technical Services
EXECUTIVE Summary
The purpose of this report is to update Council on construction and maintenance works which have been carried out since the last current works report to Council.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “14.1 Our Environment – Design and construct new infrastructure assets as specified with the Asset Management Plan to agreed levels of service”.
Financial Implications
Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.
The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.
Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.
If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.
Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan.
Policy and Governance Implications
Nil
That the information provided in the report on Current Works be acknowledged. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
ROADWORKS
Road upgrading
Leeds Parade Upgrade – Works undertaken by Hamcon Civil
· Stormwater has been completed. New pavement is now being placed.
· Power pole relocations in the road verge are complete.
· Awaiting Essential Energy approval on street lighting electrical connection design.
Burrendong Way – Works undertaken by Hamcon Civil
· Cutting through the hill is complete.
· Subsoil drains have now been installed and the new pavement is being placed.
· Concrete drains through the cutting have been poured.
Hotmix Asphalt works – undertaken by contractors
· NDR – State Asphalt completed work on pavement reconstruction from Molong Road to Burrendong Way. They are now progressing with works from Burrendong Way to William Maker Drive and will start the Burrendong Way roundabout before the Easter weekend. A series of night works will then begin on the Leeds Parade roundabout to tie in with the adjoining upgrade outside Bunnings and also the upgrading of the Ophir Road roundabout.
· Byng Street (Peisley and Lords Place to Sale Street) – Night works to start shortly after Easter
· Byng Street overlay (Clinton Street to Hill Street) – expected in early April
· Hill Street (Margaret Street to Matthews Avenue) - scheduled for April
Hill Street Reconstruction – Works by Council staff
Pavement excavated and the natural clay subgrade has been stabilised and the pavement is now being rebuilt.
CONCRETE AND DRAINAGE
New Path Construction
Further preparation works have been undertaken on the shared path in Nelson Park with a new footbridge and board walk to be installed in early April.
Footpath Rehabilitation
Works on rehabilitating aged and damaged footpaths have been undertaken in:
· Byng Street – Autumn to William Streets
· Hill Street – Kite to Moulder Streets
· Hill Street – National Avenue to Warrendine Street.
WATER MAINTENANCE
Construction
· Completion of Hill Street water main relocation
· Relocation of water main at Riawena Oval
· Hydrant maintenance
· Disconnection of water services at 252 Peisley Street
New Water Services
· 32 Pine Lane
· 8 McCormick Place
· 57 Silverdown Way
Water Service Renewal
· 53 Moulder Street
· 180 Dalton Street
Category |
July 2014 – June 2015 |
February 2016 |
Leaking meters |
382 |
34 |
Faulty meters (incorrect readings) |
119 |
3 |
No supply |
24 |
7 |
Meter box/lid replacements |
74 |
4 |
Water quality |
25 |
5 |
Service break |
7 |
1 |
Service leak |
37 |
10 |
Main break |
47 |
4 |
Main leak |
231 |
26 |
Valve leak |
9 |
0 |
Hydrant leak |
45 |
1 |
Total Water Requests |
1,000 |
95 |
WATER STORAGE
Water Storage Levels
Location |
Date |
Level Below Spillway |
% of Capacity |
Suma Park Dam |
21 March 2016 |
5,249 mm |
60.53% |
Spring Creek Dam |
21 March 2016 |
374 mm |
91.53% |
Gosling Creek Dam |
21 March 2016 |
742 mm |
79.12% |
Lake Canobolas |
21 March 2016 |
686 mm |
80.56% |
Water Quality
Water samples are collected as a component of the Orange City Council’s Drinking Water Quality Monitoring Program which forms part of the NSW Health requirements. Samples are collected regularly and sent to a National Association of Testing Authorities (NATA) accredited laboratory for analysis. Samples analysed between 15 February (as last reported to Council) and the end of February complied with the Australian Drinking Water Guidelines, 2011.
Water Consumption
Average daily water consumption during the week ending 17 March 2016 was 243 litres per person per day.
SEWER MAINTENANCE
Category |
July 2014 – June 2015 |
February 2016 |
Sewer blockages |
329 |
29 |
Odour |
11 |
0 |
Overflows |
201 |
13 |
Total Sewer Requests |
541 |
42 |
Construction
· Sewer relining is 75% complete with works currently expected to be finalised by the end of April
· Sewer extension at 19 Glasson Drive
· Sewer reconstruction at 91 Moulder Street
· 12 Elsham Avenue manhole renewal
· 37 March Street manhole rehabilitation
· Sewer reconstruction at 15 Burrendong Way
CCTV
· 264 Ploughmans Lane
· 68 Matthews Avenue
· 185 Peisley Street
· Gorman Road development
· 122 Spring Street
· 15 Burrendong Way
· 15 Orchard Grove Road
SUMA PARK DAM UPGRADE
The proposed Date of Practical Completion is now 15 April 2016. The project is currently meeting its budget, quality and time requirements.
· Stilling Basin – 99% complete
· Anchoring - 100% complete
· Precast Parapet installation - 99% complete
· Auxiliary Spillway - 95% complete
· Outlet Tower and Discharge pit – 85% complete
· Main Dam raising – 100% complete
Main Concrete Arch Dam
The 1.0m raise of the spillway crest is complete. The new spillway deflectors are installed. The dam capacity has been increased by 10% or approximately 1800ML.
Auxiliary Spillway
All large fusegates that form the auxiliary spillway are installed with their large ballast blocks in place and panel seals fitted. Embankment construction is complete. Shaping and revegetation of the entrance channel is nearing completion with the downstream grout filled mattress being installed.
Outlet Tower and Downstream Discharge Valve Pit
All new pipe and steelwork is installed. The tower automation, lighting and ventilation works are nearing completion with commissioning to follow.
NEW EMERGENCY HELICOPTER HANGAR
Hardstand areas, including the building pad and carpark, have been constructed. The first of the concrete slabs in the accommodation and office areas are complete.
Structural steelwork has commenced on the hangar structure.
Representatives from TOLL are attending the Project Control Group meetings. Several minor variations have been approved by TOLL with TOLL satisfied with the current works progress. TOLL are applying to obtain use of the building prior to the original lease agreement due to a handover period with the current helicopter service provider.
The project is currently meeting its budget, quality and time requirements.
CENTRAL TABLELANDS REGIONAL WATER SECURITY PROJECT – Orange To Carcoar Pipeline
Orange City Council is continuing the development of the Central Tablelands Regional Water Security Project. This project is funded under the Restart NSW Water Security for Regions Program to improve water access and security in the areas serviced by Orange City Council and Central Tablelands Water.
The pipeline comprises a 57km potable water pipeline from Orange to Carcoar via Spring Hill, Millthorpe and Blayney including pump stations for bi-directional water transfers.
The pipeline alignment has been surveyed and designed to conceptual level. The Geotechnical Investigations and Report Contract, which was awarded to Macquarie Geotechnical, has commenced and will be completed in April 2016. The Review of Environmental Factors (REF) has been finalised and submitted for approval which is expected by the end of April. Hydraulic modelling has been completed to conceptual level. Hunter H2o has been engaged to develop the specifications for the Project including structural, civil, pipeline, mechanical, electrical and telemetry. These specifications should be completed by May 2016.
A drought study is being undertaken as required by the funding agreement and is proposed to be completed by April 2016.
It is proposed to purchase easements over the pipe alignment where it crosses onto private lands. The property valuation consultation Contract was awarded to Opteon to assist in the acquisition of these easements and it is proposed to complete all easement acquisitions by May 2016. Where the pipeline crosses Crown Lands, the easements are currently being surveyed prior to the acquisition of easements. Surveyors, Craig Jaques & Associates should complete the survey work by May 2016.
Development of the Design and Construct Tender documentation has commenced which includes project specifications, conceptual drawings, conditions of contract and general conditions of tender. It is proposed to advertise for expressions of interest and shortlist accredited contractors. These shortlisted contractors will be invited to tender for the Design and Construct Contract by June 2016, with construction proposed to commence late in 2016.
This project is proposed to be completed by 2018.
Aquatic Centre Attendance
|
December 2015 |
January 2016 |
February 2016 |
Adult |
2,339 |
2,766 |
1,914 |
Concession |
906 |
1,068 |
851 |
Child |
3,335 |
4,509 |
2,690 |
Child Under 5 |
1,133 |
1,529 |
855 |
Family |
596 |
804 |
345 |
School |
2,405 |
41 |
1,515 |
Swipe Entries |
4,754 |
5,107 |
4,804 |
Adult Multi Pass |
68 |
104 |
65 |
Child/Concession Multi Pass |
97 |
74 |
84 |
Carnival Spectators |
0 |
197 |
1 |
Fitness Passport |
1,743 |
TBA |
TBA |
Shower |
293 |
29 |
43 |
Non Swimmers |
0 |
190 |
107 |
Aqua Aerobics |
48 |
55 |
65 |
Super Pass |
0 |
0 |
0 |
Total |
17,717 |
16,473 + Fitness Passport |
215 + Fitness Passport |
AIRPORT PASSENGER NUMBERS
Passenger numbers for February 2016 were 4,284 compared with 4,162 during the same month in 2015.
ENERGY USE
The following information is sourced from E21, Council’s energy software.