ORANGE CITY COUNCIL
Ordinary Council Meeting
Agenda
19 April 2016
Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that a Ordinary meeting of ORANGE CITY COUNCIL will be held in the Council Chamber, Civic Centre, Byng Street, Orange on Tuesday, 19 April 2016 commencing at 7.00pm.
Garry Styles
General Manager
For apologies please contact Michelle Catlin on 6393 8246.
Council Meeting 19 April 2016
In the event of an emergency, the building may be evacuated. You will be required to vacate the building by the rear entrance and gather at the entrance to the car park. This is Council's designated emergency muster point.
Under no circumstances is anyone permitted to re-enter the building until the all clear has been given and the area deemed safe by authorised personnel.
In the event of an evacuation, a member of Council staff will assist any member of the public with a disability to vacate the building
1.1 Apologies and Leave of Absence
1.3 Acknowledgement of Country
3 Confirmation of Minutes of Previous Meeting
3.1 Minutes of the Ordinary Meeting of Orange City Council held on 05 April 2016
3.2 Minutes of the Extraordinary Meeting of Orange City Council held on 12 April 2016
4 Notices of Motion/Notices of Rescission
5.1 Recommendations and Resolutions from Policy Committees.
5.2 Outstanding Questions Taken on Notice
5.3 Statement of Investments - March 2016
5.5 Request for Financial Assistance - Orange Push for Palliative Inc
6 Closed Meeting - See Closed Agenda
6.1 Supply and Delivery of One Backhoe/Loader
6.2 Acquisition of land within Airport precinct
7 Resolutions from closed meeting
1.1 Apologies and Leave of Absence
1.3 Acknowledgement of Country
I would like to acknowledge the Wiradjuri people who are the Traditional Custodians of the Land. I would also like to pay respect to the Elders both past and present of the Wiradjuri Nation and extend that respect to other Aboriginal Australians who are present.
The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.
The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.
As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.
Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.
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Recommendation It is recommended that Councillors now disclose any conflicts of interest in matters under consideration by the Council at this meeting.
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3 Confirmation of Minutes of Previous Meeting
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RECOMMENDATION That the Minutes of the Ordinary Meeting of Orange City Council held on 5 April 2016 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate records of the proceedings of the Council meeting held on 5 April 2016. |
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RECOMMENDATION That the Minutes of the Extraordinary Meeting of Orange City Council held on 12 April 2016 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate records of the proceedings of the Council meeting held on 12 April 2016. |
Attachments
1 Minutes of the Ordinary Meeting of Orange City Council held on 5 April 2016
2 Minutes of the Extraordinary Meeting of Orange City Council held on 12 April 2016
ORANGE CITY COUNCIL
MINUTES OF THE
Ordinary Council Meeting
HELD IN Council Chamber, Civic Centre, Byng Street, Orange
ON 5 April 2016
COMMENCING AT 7.00pm
1 Introduction
Attendance
Cr J Davis OAM (Mayor), Cr C Gryllis (Deputy Mayor), Cr A Brown, Cr K Duffy, Cr R Gander, Cr J Hamling, Cr N Jones, Cr R Kidd, Cr S Munro, Cr G Taylor (7.05pm), Cr R Turner, Cr J Whitton
General Manager, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Administration and Governance, Manager Financial Services, Manager Corporate and Community Relations, Works Manager, Manager Building and Environment, Team Leader – Development Assessments, Senior Planner (Glenn)
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RESOLVED - 16/096 Cr R Kidd/Cr R Gander That permission be granted to the media to record audio and visual of the Council Meeting of Orange City Council held on 5 April 2016. |
Item 2.2 – Planning and Development Committee – Development Application DA 329/2015(1) – 62 Byng Street and 77 Hill Street
The General Manager addressed the meeting and advised that shortly before the commencement of the meeting, an error in the planning report had been identified. The error relates to the application of the Developer Contributions Plan and the General Manager advised it was essential for Council to properly consider the issue so the report ought be deferred.
The General Manager apologised to the members of the public who were in attendance and had an interest in this development application.
Cr A Brown declared a significant non-pecuniary interest in Item 2.2 of the Planning and Development Committee (DA 329/2015(1) – 62 Byng Street and 77 Hill Street) as a member of the Board of the Orange Regional Conservatorium, left the Chamber, and did not participate in the voting or debate on this item.
Cr R Turner declared a significant non-pecuniary interest in Item 2.2 of the Planning and Development Committee (DA 329/2015(1) – 62 Byng Street and 77 Hill Street) as Chairperson of the Board of the Orange Regional Conservatorium, left the Chamber, and did not participate in the voting or debate on this item.
** Cr Taylor arrived
at the meeting with the time being 7.05pm **
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RESOLVED - 16/097 Cr N Jones/Cr S Munro That consideration of the Item 2.2 of the Planning and Development Committee meeting of 5 April 2016 - Development Application DA 329/2015(1) – 62 Byng Street and 77 Hill Street - be deferred until the next Planning and Development Committee meeting to be held on 3 May 2016, to allow staff to provide further assessment on car parking contributions.
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A RESCISSION MOTION WAS MOVED AND SECONDED Cr G Taylor/Cr J Whitton/Cr S Munro That Council rescind the following decision of Council made on 5 April 2016: That consideration of the Item 2.2 of the Planning and Development Committee meeting of 5 April 2016 - Development Application DA 329/2015(1) – 62 Byng Street and 77 Hill Street - be deferred until the next Planning and Development Committee meeting to be held on 3 May 2016, to allow staff to provide further assessment on car parking contributions.
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ON BEING PUT TO THE MEETING, THE VOTE WAS TIED – THE MAYOR USED THE CASTING VOTE AGAINST THE RESCISSION MOTION THE RESCISSION MOTION WAS LOST |
1.2 ACKNOWLEDGEMENT OF COUNTRY
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Item 2.2 – Planning and Development Committee – Development Application DA 329/2015(1) – 62 Byng Street and 77 Hill Street
Cr A Brown declared a significant non-pecuniary interest in this item as a member of the Board of the Orange Regional Conservatorium.
Cr R Turner declared a significant non-pecuniary interest in this item as Chairperson of the Board of the Orange Regional Conservatorium.
Item 2.4 – Services Policy Committee - Minutes of the Orange Planetarium Committee – 23 March 2016
Cr Turner declared a less than significant non-pecuniary interest in this item as Chairperson of the Board of the Orange Regional Conservatorium.
Cr Brown declared a less than significant non-pecuniary interest in this item as a member of the Board of the Orange Regional Conservatorium.
THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE OPEN FORUM AT 7.22PM
OPEN FORUM
Item 2.2 – Planning and Development Committee – Development Application DA 329/2015(1) – 62 Byng Street and 77 Hill Street
Steve Bowers
Mr Bowers advised he had driven from Sydney to attend and urged Council to consider the report.
Andrew Saunders - Requested presentation be deferred to the next meeting.
Lynda Koch
Ms Koch spoke on behalf of her mother who owns a house adjacent to the proposed development. Ms Koch outlined objections relating to the heritage area, distance of the development to the adjacent house, noise, traffic, fence and trees impact.
Des Mulcahy - Requested presentation be deferred to the next meeting.
Ernest Shave - Requested presentation be deferred to the next meeting.
Andrea Healey - Requested presentation be deferred to the next meeting.
Jeremy Milne - Requested presentation be deferred to the next meeting.
Jacinta Milne - Requested presentation be deferred to the next meeting.
Bernard Huxtable
Mr Huxtable thanked Council for work on retaining wall at 121 Hill Street and congratulated Council for retaining the heritage value in this area.
Annette Lamont - Requested presentation be deferred to the next meeting.
Roger Karrasch - Requested presentation be deferred to the next meeting.
Kathy Thomas
Outlined strong objection to development as not in keeping with heritage area.
Sophie Mahlo - Requested presentation be deferred to the next meeting.
Nick King – ECCO
Mr King outlined objection relating to tree removal and the negative impact on an important heritage area.
Michelle Powell - Requested presentation be deferred to the next meeting.
Peter Mayoh - Requested presentation be deferred to the next meeting.
Item 4.1 – Nuclear Waste Dump by Cr Jones
Robyn Rayner
Ms Rayner outlined the objections to the proposed nuclear waste dump going to Hill End, and sought Council’s support for the group.
Item 2.3 – Planning and Development Committee – Development Application DA 233/2015 (1) – 98 Gorman Road
Sarah Rourke
Ms Rourke requested Council defer consideration on the development application pending a site inspection and review of issues including:
· Impacts of cut-in for the proposed road on the ridgeline
· Mapped creek line in area not addressed in the development application
· Possible alternate access roads
· Visual impacts of the proposed development
THE OPEN FORUM CONCLUDED AT 7.57PM
2 Mayoral Minutes
Nil
3 Confirmation of Minutes of Previous Meeting
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RESOLVED - 16/098 Cr J Whitton/Cr R Gander That the Minutes of the Ordinary Meeting of Orange City Council held on 15 March 2016 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Council meeting held on 15 March 2016. |
MATTER ARISING
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MOTION Cr K Duffy/Cr C Gryllis That given several Councillors will be attending the National General Assembly from 19-22 June 2016, that the Council Meeting scheduled for 21 June 2016 be postponed one week. |
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THE MOTION ON BEING PUT TO THE MEETING WAS LOST |
THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE POLICY COMMITTEE MEETINGS AT 8.00PM
THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL RESUMED AT 9.25PM
4 Notices of Motion/Notices of Rescission
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4.1 Nuclear Waste Dump by Cr Jones TRIM Reference: 2016/524 |
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RESOLVED - 16/122 Cr N Jones/Cr R Kidd That Orange City Council support the No Central West Nuclear Waste Dump Group’s opposition to a nuclear waste dump at Hill End.
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4.2 Commemorative Medallion by Cr Duffy TRIM Reference: 2016/564 |
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RESOLVED - 16/123 Cr K Duffy/Cr C Gryllis That Council fund the creation of a commemorative medallion based on the Orange City Council crest for Councillors and as a gift to visiting dignitaries or prominent or high achieving residents.
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5 General Reports
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5.1 Orange Showground Pavilion TRIM Reference: 2016/676 |
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RESOLVED - 16/124 Cr R Kidd/Cr S Munro That Council endorse the construction of an 80m x 33m pavilion at the Orange Showground at a budget of $1,445,417.
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5.2 Water Security for Regions Pipeline Projects TRIM Reference: 2016/588 |
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RESOLVED - 16/125 Cr K Duffy/Cr C Gryllis 1 That Council acknowledge the contents of the report by the Director Technical Services on the Water Security for Regions Pipeline Projects. 2 That Council note that following finalisation of the combined Lachlan Macquarie drought study required by Infrastructure NSW, a further report be prepared to enable Council to assess the various regional water supply options identified in the drought study.
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5.3 Compatibility of horse activities at Towac Park TRIM Reference: 2016/559 |
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RESOLVED - 16/126 Cr C Gryllis/Cr R Turner That the report by the Manager Corporate and Community relations regarding the compatibility of horse activities at Towac Park be acknowledged.
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5.4 Free Waste Disposal Days at the Ophir Road Resource Recovery Centre TRIM Reference: 2016/539 |
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RESOLVED - 16/127 Cr J Whitton/Cr N Jones 1 That Council waive the fees associated with one 6’ x 8’ trailer or utility load per resident subject to proof of residency within the Orange Local Government Area for one day in May 2016 and one day in November 2016 at the Ophir Road Resource Recovery Centre. 2 That Council fund the shortfall of fees at an estimated $1,200 in total for the two days from within the existing waste budget. 3 That Council promote to the residents of Orange the two free residential waste disposal days and include reminders of what is free for disposal and how to maximise resource recovery by segregating waste loads.
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5.5 Electricity Procurement TRIM Reference: 2016/620 |
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RESOLVED - 16/128 Cr K Duffy/Cr R Turner 1 That Council acknowledge that there are extenuating circumstances surrounding the procurement of electricity and Council that is unlikely to achieve the most favourable result by tendering with suitable tenderers only holding offered prices for 2-7 days, therefore Council should be excused from the tendering requirements under section 55 of the Local Government Act 1993. 2 That Council engage Energy and Management Services to conduct the procurement process for electricity for the next rounds of small sites, large sites and street lighting contracts. 3 That Council delegate the authority to finalise and execute the contracts for the supply of electricity to the General Manager. 4 That approval be granted for the use of the Council Seal on any relevant document.
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Division of Voting |
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Voted For |
Cr J Davis (Mayor), Cr A Brown, Cr K Duffy, Cr R Gander, Cr C Gryllis, Cr J Hamling, Cr N Jones, Cr R Kidd, Cr S Munro, Cr G Taylor, Cr R Turner, Cr J Whitton |
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Voted Against |
Nil |
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Absent |
Nil |
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5.6 Relocation of Rural Fire Service Headquarters to Orange TRIM Reference: 2016/587 |
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RESOLVED - 16/129 Cr R Kidd/Cr K Duffy That the report by Cr Reg Kidd regarding the relocation of the Rural Fire Services headquarters to Orange be noted.
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6 Closed Meeting
Nil
The Meeting Closed at 9.55pm
This is Page Number 7 and the Final Page of the Minutes of the Ordinary Meeting of Orange City Council held on 5 April 2016.
ORANGE CITY COUNCIL
MINUTES OF THE
Extraordinary Council Meeting
HELD IN Council Chamber, Civic Centre, Byng Street, Orange
ON 12 April 2016
COMMENCING AT 7.00pm
1 Introduction
Attendance
Cr J Davis OAM (Mayor), Cr C Gryllis (Deputy Mayor), Cr A Brown, Cr K Duffy, Cr R Kidd, Cr S Munro, , Cr R Turner, Cr J Whitton
General Manager, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Administration and Governance, Manager Corporate and Community Relations, Manager Financial Services, Works Manager, Transport Asset Engineer
1.1 APOLOGIES
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RESOLVED - 16/130 Cr K Duffy/Cr A Brown That the apologies be accepted from Cr R Gander, Cr N Jones, Cr J Hamling and Cr G Taylor for the Council Meeting of Orange City Council on 12 April 2016. |
1.2 ACKNOWLEDGEMENT OF COUNTRY
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
2 General Reports
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2.1 Community Strategic Plan and 2016/20 Delivery/Operational Plan TRIM Reference: 2016/726 |
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RESOLVED - 16/131 Cr J Whitton/Cr K Duffy That Council place the Draft Community Strategic Plan and Draft Delivery/Operational Plan 2016/17 – 2019/20 on public exhibition for 28 days.
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2.2 Draft Resourcing Strategy TRIM Reference: 2016/746 |
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RESOLVED - 16/132 Cr K Duffy/Cr R Kidd That Council place the Resourcing Strategy documents (Long Term Financial Plan, Workforce Management Plan, Asset Management Strategy and Asset Management Policy) on public exhibition for 28 days.
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3 Closed Meeting
Nil
The Meeting Closed at 7.35PM
This is Page Number 2 and the Final Page of the Minutes of the Extraordinary Meeting of Orange City Council held on 12 April 2016.
TRIM REFERENCE: 2016/795
AUTHOR: Michelle Catlin, Manager Administration and Governance
EXECUTIVE Summary
Council’s Policy Committees (Planning and Development Committee, Employment and Economic Development Policy Committee, Infrastructure Policy Committee, Sport and Recreation Policy Committee, Environmental Sustainability Policy Committee, Finance Policy Committee and Services Policy Committee) have delegation to determine matters before those Committees, with the exception of items that impact on Council’s Delivery/Operational Plan.
This report provides minutes of the Policy Committees held since the last meeting. Resolutions made by the Committees are for noting, and Recommendations are presented for adoption or amendment by Council.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “1.2 Our City - Information and advice provided for the decision-making process will be succinct, reasoned, accurate, timely and balanced”.
Financial Implications
Council has been advised that as a Council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.
The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.
Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.
If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.
Council must also avoid entering into contracts or
undertakings where expenditure or revenue is greater than $250,000 or 1% of the
Council’s revenue from rates in the
preceding year, whichever is the greater, unless the contract or undertaking is
as a result of a decision or procurement process commenced prior to the merger
proposal period or where entering into a contract or undertaking is reasonably
necessary for the purposes of meeting the ongoing service delivery commitments
of the Council or was previously approved in the Council’s
Delivery/Operational Plan.
Implications in this report
Nil
Policy and Governance Implications
Nil
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1 That the resolutions made by the Planning and Development Committee at its meeting held on 5 April 2016 be noted. 2 That the resolutions made by the Employment and Economic Development Policy Committee at its meeting held 5 April 2016 be noted. 3 That the resolutions made by the Infrastructure Policy Committee at its meeting held on 5 April 2016 be noted. 4 That the resolutions made by the Sport and Recreation Policy Committee at its meeting held on 5 April 2016 be noted. 5 That the resolutions made by the Environmental Sustainability Policy Committee at its meeting held on 5 April 2016 be noted. 6 That the resolutions made by the Finance Policy Committee at its meeting held on 5 April 2016 be noted, noting the recommendation regarding the allocation of a donation of $3,000 for Orange Push for Palliative Inc. is dealt with in another report to this meeting of Council. 7 That the resolutions made by the Services Policy Committee at its meeting held on 5 April 2016 be noted. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
Planning and Development Committee
At the Planning and Development Committee meeting held on 5 April 2016, all resolutions were made under delegation, and the minutes are presented for noting.
Employment and Economic Development Policy Committee
At the Employment and Economic Development Policy Committee meeting held on 5 April 2016, all resolutions were made under delegation, and the minutes are presented for noting.
Infrastructure Policy Committee
At the Infrastructure Policy Committee meeting held on 5 April 2016 all resolutions were made under delegation, and the minutes are presented for noting.
Sport and Recreation Policy Committee
At the Sport and Recreation Policy Committee meeting held on 5 April 2016, all resolutions were made under delegation, and the minutes are presented for noting.
Environmental Sustainability Policy Committee
At the Environmental Sustainability Policy Committee meeting held on 5 April 2016, all resolutions were made under delegation, and the minutes are presented for noting.
Finance Policy Committee
At the Finance Policy Committee meeting held on 5 April 2016, one recommendation was made to Council as it concerned assigning an out of budget allocation for a donation to Orange Push for Palliative Inc. This is the subject of a separate report to this meeting of Council. The remaining resolutions were made under delegation and thus the remaining items in the minutes are presented for noting.
Services Policy Committee
At the Services Policy Committee meeting held on 5 April 2016 all resolutions were made under delegation, and the minutes are presented for noting.
1 PDC 5 April 2016 Minutes, 2016/765⇩
2 EEDPC 5 April 2016 Minutes, 2016/766⇩
3 IPC 5 April 2016 Minutes, 2016/767⇩
4 SRPC 5 April 2016 Minutes, 2016/768⇩
5 ESPC 5 April 2016 Minutes, 2016/769⇩
6 FPC 5 April 2016 Minutes, 2016/770⇩
7 SPC 5 April 2016 Minutes, 2016/771⇩
Planning and Development Committee 19 April 2016
5.1 Recommendations and Resolutions from Policy Committees
Attachment 1 PDC 5 April 2016 Minutes
ORANGE CITY COUNCIL
MINUTES OF THE
Planning and Development Committee
HELD IN Council Chamber, Civic Centre, Byng Street, Orange
ON 5 April 2016
COMMENCING AT 8.00pm
1 Introduction
Attendance
Cr R Turner (Chairperson), Cr J Davis OAM (Mayor), Cr C Gryllis (Deputy Mayor), Cr A Brown, Cr K Duffy, Cr R Gander, Cr J Hamling, Cr N Jones, Cr R Kidd, Cr S Munro, Cr G Taylor, Cr J Whitton
General Manager, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Administration and Governance, Manager Financial Services, Manager Corporate and Community Relations, Works Manager, Manager Building and Environment, Acting Manager Development Assessments, Senior Planner (Glenn), Planner (Drum)
1.1 DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS
Item 2.3 Development Application DA 233/2015(1) – 98 Gorman Road
Cr Brown declared a pecuniary interest in Item 2.3 as a real estate agent selling property in the area of Gorman Road.
2 General Reports
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2.1 Items Approved Under the Delegated Authority of Council TRIM Reference: 2016/420 |
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RESOLVED - 16/099 Cr J Whitton/Cr R Kidd That the information provided in the report by the Planning Team Leader on Items Approved Under the Delegated Authority of Council be acknowledged.
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2.2 Development Application DA 329/2015(1) - 62 Byng Street and 77 Hill Street TRIM Reference: 2016/647 |
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This item was withdrawn by resolution of Council prior to the commencement of the Planning and Development Committee meeting.
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2.3 Development Application DA 233/2015(1) - 98 Gorman Road TRIM Reference: 2016/577 |
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Cr A Brown declared a pecuniary interest in item 2.3 as a real estate agent selling property in the area of Gorman Road, left the Chamber, and did not participate in the voting or debate on this item. |
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RESOLVED - 16/100 Cr J Whitton/Cr S Munro That Council defer consideration of development application DA 233/2015(1) for Subdivision (38 lot residential plus public open space and drainage reserves) at Lot 1 DP 581736 - 98 Gorman Road, Orange subject to a site inspection by Councillors.
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Division of Voting |
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Voted For |
Cr J Davis OAM, Cr K Duffy, Cr R Gander, Cr C Gryllis, Cr J Hamling, Cr N Jones, Cr R Kidd, Cr S Munro, Cr G Taylor, Cr R Turner, Cr J Whitton |
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Voted Against |
Nil |
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Absent |
Cr A Brown |
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2.4 Development Application DA 31/2016(1) - CWA Hall - Robertson Park - Byng Street TRIM Reference: 2016/642 |
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RESOLVED - 16/101 Cr R Kidd/Cr J Whitton That Council consents to development application DA 31/2016(1) for Community Facility (alterations and additions to CWA Hall), Business Identification Signage and Demolition (tree removal) at Lot 703 DP 1020799 - CWA Hall - Robertson Park - Byng Street, Orange pursuant to the conditions of consent in the attached Notice of Approval.
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Division of Voting |
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Voted For |
Cr J Davis OAM, Cr K Duffy, Cr R Gander, Cr C Gryllis, Cr J Hamling, Cr N Jones, Cr R Kidd, Cr S Munro, Cr G Taylor, Cr R Turner, Cr J Whitton, Cr A Brown |
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Voted Against |
Nil |
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Absent |
Nil |
The Meeting Closed at 8.10pm.
5.1 Recommendations and Resolutions from Policy Committees
Attachment 2 EEDPC 5 April 2016 Minutes
ORANGE CITY COUNCIL
MINUTES OF THE
Employment and Economic Development Policy Committee
HELD IN Council Chamber, Civic Centre, Byng Street, Orange
ON 5 April 2016
COMMENCING AT 8.10pm
1 Introduction
Attendance
Cr J Whitton (Chairperson), Cr J Davis OAM (Mayor), Cr C Gryllis (Deputy Mayor), Cr A Brown, Cr K Duffy, Cr R Gander, Cr J Hamling, Cr N Jones, Cr R Kidd, Cr S Munro, Cr G Taylor, Cr R Turner
General Manager, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Administration and Governance, Manager Financial Services, Manager Corporate and Community Relations, Works Manager
1.1 DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS
Nil
2 Committee Minutes
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2.1 Minutes of the Economic Development Community Committee meeting held 2 March 2016 TRIM Reference: 2016/610 |
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RESOLVED - 16/102 Cr R Turner/Cr S Munro That the recommendations made by the Economic Development Community Committee at its meeting held on 2 March 2016 be adopted.
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3 General Reports
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3.1 Jobs Creation Strategy initiatives update TRIM Reference: 2016/697 |
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RESOLVED - 16/103 Cr R Kidd/Cr S Munro That the Council’s attendance at the Jobs Expo held on 22 March 2016 be noted as an initiative of the Jobs Creation Strategy.
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The Meeting Closed at 8.25PM.
5.1 Recommendations and Resolutions from Policy Committees
Attachment 3 IPC 5 April 2016 Minutes
ORANGE CITY COUNCIL
MINUTES OF THE
Infrastructure Policy Committee
HELD IN Council Chamber, Civic Centre, Byng Street, Orange
ON 5 April 2016
COMMENCING AT 8.25pm
1 Introduction
Attendance
Cr G Taylor (Chairperson), Cr J Davis OAM (Mayor), Cr C Gryllis (Deputy Mayor), Cr A Brown, Cr K Duffy, Cr R Gander, Cr J Hamling, Cr N Jones, Cr R Kidd, Cr S Munro, Cr R Turner, Cr J Whitton
General Manager, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Administration and Governance, Manager Financial Services, Manager Corporate and Community Relations, Works Manager
1.1 DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS
Nil
2 Committee Minutes
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2.1 Minutes of the City of Orange Traffic Committee - 8 March 2016 TRIM Reference: 2016/554 |
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RESOLVED - 16/104 Cr J Hamling/Cr S Munro That the recommendations made by the City of Orange Traffic Committee at its meeting held on 8 March 2016 be adopted.
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MATTER ARISING
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RESOLVED - 16/105 Cr J Whitton/Cr N Jones That the issue of parking and signage in Edward Street adjacent to the Department of Primary Industries be referred to the City of Orange Traffic Committee for review.
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QUESTION TAKEN ON NOTICE Cr Gryllis requested information on whether Orange City Council contributed to the cost of traffic lights at the Five Ways. |
3 General Reports
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3.1 Current Works TRIM Reference: 2016/635 |
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RESOLVED - 16/106 Cr J Whitton/Cr J Davis That the information provided in the report on Current Works be acknowledged.
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The Meeting Closed at 8.54PM.
5.1 Recommendations and Resolutions from Policy Committees
Attachment 4 SRPC 5 April 2016 Minutes
ORANGE CITY COUNCIL
MINUTES OF THE
Sport and Recreation Policy Committee
HELD IN Council Chamber, Civic Centre, Byng Street, Orange
ON 5 April 2016
COMMENCING AT 7.00pm
1 Introduction
Attendance
Cr J Hamling (Chairperson), Cr J Davis OAM (Mayor), Cr C Gryllis (Deputy Mayor), Cr A Brown, Cr K Duffy, Cr R Gander, Cr N Jones, Cr R Kidd, Cr S Munro, Cr G Taylor, Cr R Turner, Cr J Whitton
General Manager, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Administration and Governance, Manager Financial Services, Manager Corporate and Community Relations, Works Manager
1.1 DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS
Nil
2 General Reports
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2.1 Request to Rename Riawena Oval - Carl Sharpe Oval TRIM Reference: 2016/675 |
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RESOLVED - 16/107 Cr R Kidd/Cr S Munro 1 That Council place on exhibition for a period of 28 days the proposal to rename Riawena Oval the Carl Sharpe Oval. 2 That following the exhibition period a report summarising the submissions be brought to Council to consider making application to the Geographical Names Board of NSW to rename Riawena Oval the Carl Sharpe Oval.
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QUESTION TAKEN ON NOTICE Cr Kidd asked if Mr Sharpe is included in Council’s Sporting Hall of Fame. Information to be circulated to Councillors. |
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2.2 Draft Active Travel Plan TRIM Reference: 2016/638 |
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RESOLVED - 16/108 Cr J Whitton/Cr C Gryllis That the Part A: Framework - Active Travel Plan be placed on exhibition for comment for a period of 28 days.
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The Meeting Closed at 8.58pm.
5.1 Recommendations and Resolutions from Policy Committees
Attachment 5 ESPC 5 April 2016 Minutes
ORANGE CITY COUNCIL
MINUTES OF THE
Environmental Sustainability Policy Committee
HELD IN Council Chamber, Civic Centre, Byng Street, Orange
ON 5 April 2016
COMMENCING AT 8.58pm
1 Introduction
Attendance
Cr N Jones (Chairperson), Cr J Davis OAM (Mayor), Cr C Gryllis (Deputy Mayor), Cr A Brown, Cr K Duffy, Cr R Gander, Cr J Hamling, Cr R Kidd, Cr S Munro, Cr G Taylor, Cr R Turner, Cr J Whitton
General Manager, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Administration and Governance, Manager Financial Services, Manager Corporate and Community Relations, Works Manager
1.1 DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS
Nil
2 Committee Minutes
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2.1 Minutes of the Environmental Sustainability Community Committee - 19 February 2016 TRIM Reference: 2016/379 |
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RESOLVED - 16/109 Cr R Kidd/Cr S Munro That the recommendations made by the Environmental Sustainability Community Committee at its meeting held on 19 February 2016 be adopted.
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2.2 Minutes of the Companion Animal Community Committee - 7 March 2016 TRIM Reference: 2016/569 |
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RESOLVED - 16/110 Cr R Gander/Cr S Munro That the recommendations made by the Companion Animals Community Committee at its meeting held on 7 March 2016 be adopted.
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The Meeting Closed at 9.00PM.
5.1 Recommendations and Resolutions from Policy Committees
Attachment 6 FPC 5 April 2016 Minutes
ORANGE CITY COUNCIL
MINUTES OF THE
Finance Policy Committee
HELD IN Council Chamber, Civic Centre, Byng Street, Orange
ON 5 April 2016
COMMENCING AT 9.00pm
1 Introduction
Attendance
Cr K Duffy (Chairperson), Cr J Davis OAM (Mayor), Cr C Gryllis (Deputy Mayor), Cr A Brown, Cr R Gander, Cr J Hamling, Cr N Jones, Cr R Kidd, Cr S Munro, Cr G Taylor, Cr R Turner, Cr J Whitton
General Manager, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Administration and Governance, Manager Financial Services, Manager Corporate and Community Relations, Works Manager
1.1 DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS
Nil
2 General Reports
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2.1 Statement of Bank Balances as at 2 March 2016 TRIM Reference: 2016/652 |
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RESOLVED - 16/111 Cr S Munro/Cr R Gander That the information provide in the report by the Cadet Accountant on the Statement of Bank Balances as at 2 March 2016 be acknowledged.
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2.2 Request For Financial Assistance TRIM Reference: 2016/653 |
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RESOLVED - 16/112 Cr N Jones/Cr R Kidd That Council determine requests individually noting the withdrawal of the request relating to Waste 2 Art.
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RESOLVED - 16/113 Cr N Jones/Cr R Gander That Council provide a donation of $261.50 to NSW Police Rugby League with funding to be provided from the Sports Partnership Fund.
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RECOMMENDATION - 16/114 Cr R Kidd/Cr S Munro That Council provide a donation of $3,000 to Orange Push for Palliative Inc with the funding source to be identified.
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RESOLVED - 16/115 Cr N Jones/Cr C Gryllis That Council decline the request from Australia Remembers Ltd as the General Donations budget has been fully expended.
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** Cr Duffy requested that his name be recorded as having voted against this decision of Council. **
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2.3 Strategic Policy Review TRIM Reference: 2016/580 |
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RESOLVED - 16/116 Cr J Hamling/Cr S Munro That Council adopt Strategic Policy ST010 – Code of Conduct.
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The Meeting Closed at 9.13PM.
5.1 Recommendations and Resolutions from Policy Committees
Attachment 7 SPC 5 April 2016 Minutes
ORANGE CITY COUNCIL
MINUTES OF THE
Services Policy Committee
HELD IN Council Chamber, Civic Centre, Byng Street, Orange
ON 5 April 2016
COMMENCING AT 9.13pm
1 Introduction
Attendance
Cr R Gander (Chairperson), Cr J Davis OAM (Mayor), Cr C Gryllis (Deputy Mayor), Cr A Brown, Cr K Duffy, Cr J Hamling, Cr N Jones, Cr R Kidd, Cr S Munro, Cr G Taylor, Cr R Turner, Cr J Whitton
General Manager, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Administration and Governance, Manager Financial Services, Manager Corporate and Community Relations, Works Manager
1.1 DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS
Cr A Brown and Cr R Turner declared a less than significant non-pecuniary interest in item 2.4 as they are both on the Board of the Orange Regional Conservatorium.
2 Committee Minutes
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2.1 Minutes of the Cultural Heritage Committee Meeting - 14 March 2016 TRIM Reference: 2016/633 |
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RESOLVED - 16/117 Cr C Gryllis/Cr K Duffy That the recommendations made by the Cultural Heritage Community Committee at its meeting held on 14 March 2016 be adopted.
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2.2 Minutes of the NAIDOC Week Community Committee - 19 February and 18 March 2016 TRIM Reference: 2016/650 |
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RESOLVED - 16/118 Cr J Hamling/Cr J Davis That, as there was not a quorum, Council note the record of the NAIDOC Week Community Committee meeting held on 19 February 2016 and 18 March 2016.
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2.3 Minutes of the Orange and Cabonne Road Safety Community Committee Meeting - 9 March 2016 TRIM Reference: 2016/682 |
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RESOLVED - 16/119 Cr K Duffy/Cr C Gryllis That the recommendations made by the Orange and Cabonne Road Safety Community Committee at its meeting held on 9 March 2016 be adopted.
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2.4 Minutes of the Orange Planetarium Committee - 23 March 2016 TRIM Reference: 2016/685 Cr Turner declared a less than significant non-pecuniary interest in this item as Chairperson of the Board of the Orange Regional Conservatorium. Cr Turner remained in the debate and voting on this item. Cr Brown declared a less than significant non-pecuniary interest in this item as a member of the Board of the Orange Regional Conservatorium. Cr Brown remained in the debate and voting on this item.
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RESOLVED - 16/120 Cr C Gryllis/Cr S Munro That the recommendations made by the Orange Planetarium Community Committee at its meeting held on 23 March 2016 be adopted.
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2.5 Minutes Spring Hill Community Meeting - 21 March 2016 TRIM Reference: 2016/687 |
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RESOLVED - 16/121 Cr J Davis/Cr K Duffy That the recommendations made by the Spring Hill Community Committee at its meeting held on 21 March 2016 be adopted.
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The Meeting Closed at 9.25PM.
TRIM REFERENCE: 2016/817
AUTHOR: Michelle Catlin, Manager Administration and Governance
EXECUTIVE Summary
Councillors have the opportunity to ask questions of the General Manager throughout Council and Committee meetings. While many questions asked can be answered at the meeting, or via a memo circulated to Councillors after the meeting, some questions require further action.
To ensure these questions are recorded and monitored, the attached table is updated, and is provided to Council for information.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “1.2 Our City - Information and advice provided for the decision-making process will be succinct, reasoned, accurate, timely and balanced”.
Financial Implications
Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.
The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.
Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.
If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.
Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan
Implications in this report
Nil
Policy and Governance Implications
Nil
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That the information provided in the report by the Manager Administration and Governance on Questions Taken on Notice be acknowledged. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
Attached is a table of outstanding questions taken on notice from the Council Meetings held from 15 April 2014 to present. Where action has been taken on a particular question, this is noted in the “action” column. A new section has been added to the report where a matter arising has been progressed as a works request so Councillors are provided with an update on those items that require works to be scheduled.
1 Outstanding Questions Taken on Notice, 2014/745⇩
Council Meeting 19 April 2016
5.2 Outstanding Questions Taken on Notice
Attachment 1 Outstanding Questions Taken on Notice
OUTSTANDING QUESTIONS TAKEN ON NOTICE
COUNCIL MEETINGS
|
Date of Meeting |
Question |
Responsible Staff Member |
Action |
|
5 April 2016 |
Cr Gryllis requested information on whether Orange City Council contributed to the cost of traffic lights at the Five Ways. |
Director Technical Services |
Information to be provided to Councillors. |
|
Cr Kidd asked if Mr Sharpe is included in Council’s Sporting Hall of Fame. |
Director Community, Recreation and Cultural Services |
Information provided to Councillors via email on 8 April 2016. |
|
|
2016 |
Cr Kidd requested information on how the lost water is calculated, and whether the volume of water lost in this example would have made it obvious to the property owner that a significant leak existed. |
Manager Financial Services |
Information provided to Councillors via memo dated 30 March 2016 |
|
Cr Gryllis requested further information in relation to ownership of 2A Peisley Street. |
Manager Financial Services |
Information provided to Councillors memo dated 30 March 2016 |
|
|
Cr Turner requested the General Manager investigate possibility of mowing/slashing the old Saleyards site. |
Manager Administration and Governance |
Options for maintenance being assessed. |
|
|
Cr Kidd requested information on the definition of delegated authority and the current limits of delegation levels. |
Director Development Services |
Information to be provided. |
|
|
Cr Whitton requested signage be installed to the birthplace of Banjo Paterson. |
Manager Tourism |
Signage at the cottage has been designed. Directional signage will require RMS consultation. |
|
|
Cr Kidd requested a report at the next meeting on the estimated timeframe for the installation of a footpath on both sides of the Escort Way, from Woodward Street to Jonathon Road on the northern side, and Poplars Road on the southern side. |
Director Technical Services |
Information to be provided to the next Infrastructure Policy Committee. |
|
|
Cr Whitton requested the City of Orange Traffic Committee review the section of road where double lines merge together on the Mitchell Highway east of Lucknow. |
Commercial and Emergency Services Manager |
A letter has been written to the RMS as this is their road. |
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|
Cr Duffy requested information of traffic movements on the intersections of Bathurst Road, at Cox Avenue, McLachlan Street, Glenroi Avenue, Edward Street and Endsleigh Avenue. |
Commercial and Emergency Services Manager |
Traffic Classifiers will be installed to ascertain volumes. |
|
|
A request was made for the volume of effluent treated annually by Council. |
Manager Water Treatment |
Report being prepared. |
|
|
Cr Duffy requested information on the pitches to be put into Wade Park and how the position of these pitches and the glare of the sun will impact on users. |
Director Community, Recreation and Cultural Services |
Outdoor pitches in Orange LGA are constructed on a North – South orientation. With regard to the proposed cricket facility at Wade Park it is an indoor facility and as such the orientation of pitches being east – east will not be of issue.
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|
Council requested information on when Harris Farm Markets will commence works. |
Director Development Services |
Construction certificate issued February |
|
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2 February 2016 |
Cr Taylor requested an audit and care plan be developed for the rose bushes in Anson Street. |
Manager City Presentation |
A report on options will be taken to the May Services Policy Meeting.
|
|
Cr Kidd requested information on Council’s weeds management regime as he indicated many Council properties have weed infestations. |
Director Development Services |
Information to be provided. |
|
|
Following a question from Cr Jones, a Council briefing will be held to discuss progress on a new caravan park. |
Director Corporate and Commercial Services
|
Briefing to be scheduled. |
|
|
Cr Duffy requested an update on Council’s funding submissions for road works. |
Director Technical Services |
Information to be provided. |
|
|
Cr Gander requested the Companion Animals Community Committee consider an educational campaign on responsible pet ownership in an attempt to reduce the number of animals euthanised. |
Manager Building and Environment |
Request forwarded to Companion Animals Community Committee and is part of the overall plan. |
|
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Cr Jones requested Information on DA 271/2015(1) 93 Byng Street – Demolition (tree removal). |
Director Development Services
|
Information to be provided. |
|
|
15 Dec 2015 |
Cr Gryllis requested consideration be given to allowing property owners to have footpath lighting connected to their supply. |
Director Technical Services |
Information to be circulated to Councillors. |
|
17 Nov 2015 |
Cr Gander requested a Councillor briefing on the RSPCA. |
Manager Building and Environment |
Briefing to be scheduled. |
|
Cr Turner requested a Councillor briefing on the status of the old hospital site and adjacent nurses quarters. |
Director Development Services |
This item has been included on the Councillor Briefing Schedule. |
|
|
The Mayor requested a report identifying Council’s resolved position on the requirement for footpaths to be installed in new/existing areas. |
Manager Administration and Governance |
Report to be provided. |
|
|
16 June 2015 |
Cr Kidd requested an update on plans for landscaping the triangle section of land between the Northern Distributor Road and the Mitchell Highway |
Director Technical Services |
Information to be circulated to Councillors. |
|
17 Mar 2015 |
Cr Taylor requested a review of Council’s process for determining requests to waive hire fees for the Orange Function Centre, and include a review of costs for making the Centre available. |
Director Community, Recreation and Cultural Services |
Information to be provided to Councillors by memo. |
|
2 Sept 2014
|
Cr Hamling requested a briefing to consider options for private cars for sale being parked on Council land, particularly on the Northern Distributor Road and the Escort Way, and Jack Brabham Park. |
Director Development Services |
This item has been included on the Councillor Briefing Schedule. |
|
15 April 2014 |
Cr Taylor requested consideration be given to further noise abatement issues at the residential properties in Anson Street adjacent to the Northern Distributor Road. |
Director Technical Services |
The design of a suitable sound mound has been completed. This project, including landscaping options and ongoing maintenance costs will be included for consideration for funding in the 2016/17 Delivery/Operational Plan. |
TRIM REFERENCE: 2016/763
AUTHOR: Brock Gannon, Financial Accounting Officer
EXECUTIVE Summary
The purpose of this report is to provide a statement of Council’s investments held as at 31 March 2016.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “1.2 Our City - Information and advice provided for the decision-making process will be succinct, reasoned, accurate, timely and balanced”.
Financial Implications
Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.
The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.
Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.
If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.
Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan
Implications in this report
Nil
Policy and Governance Implications
Nil
|
1 That Council receives the Statement of Investments as at 31 March 2016. 2 That Council receives and adopts the certification of the Responsible Accounting Officer. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
Regulation 212(1) of the Local Government (General) Regulation 2005 requires that a written report be presented each month at an Ordinary Meeting of the Council detailing all money that Council has invested under Section 625 of the Local Government Act 1993.
As at 31 March 2016, the investments held by Council totalled $114,788,938.61 and is attributed to the following funds.
|
|
31/03/2016 |
29/02/2016 |
|
General Fund |
46,151,082.94 |
46,970,610.78 |
|
Sewer Local Fund |
34,714,848.69 |
34,932,522.83 |
|
Water Supply Local Fund |
31,871,613.96 |
30,845,619.69 |
|
Orange CBD Special Rate |
2,051,393.02 |
2,096,987.37 |
|
114,788,938.61 |
114,845,740.67 |
A reconciliation of Council’s investment portfolio provides a summary of the purposes for which Council’s investments are being held.
|
Externally Restricted |
31/03/2016 |
29/02/2016 |
|
General Fund |
20,014,379.27 |
20,014,379.27 |
|
Water Fund |
31,871,613.96 |
30,845,619.69 |
|
Sewer Fund |
34,714,848.69 |
34,932,522.83 |
|
CBD Fund |
2,051,393.02 |
2,096,987.37 |
|
Auspiced |
1,403,672.92 |
1,403,672.92 |
|
Internally Restricted |
16,145,717.75 |
16,145,717.75 |
|
Unrestricted |
8,587,313 |
9,406,840.84 |
|
114,788,938.61 |
114,845,740.67 |
Portfolio Performance
Council’s current Long Term Financial Plan establishes the benchmark for Council’s interest on investments at “75 basis points above the current cash rate”. The cash rate as at 31 March 2016 remained at 2.00%. The annualised average interest rate of Council’s investment portfolio at the same reporting date was 3.49% (weighted average 3.41%) which continues to exceed Council’s benchmark i.e. the cash rate of 2.00% plus 0.75% (or 75 basis points).
Council has also utilised the AusBond Bank Bill Index to provide a further benchmark focused towards long term investments. As at 31 March 2016, the AusBond rate was 2.36%. The annualised average interest rate of Council’s investment portfolio at the same reporting date was 3.49%.
Council’s adopted Investment Policy establishes limits in relation to the maturity terms of Council’s investments as well as the credit ratings of the institutions with whom Council can invest.
The following tables provide a dissection of Council’s investment portfolio as required by Council’s Investment Policy. The Policy identifies the maximum amount that can be held in a variety of investment products or with institutions based on their respective credit ratings.
Table 1 and Table 2 show the percentage held by Council (holdings) and the additional amount that Council could hold (capacity) for each respective category in accordance with limits as established by Council’s Policy.
Table 1: Maturity – Term Limits
|
Term to Maturity Allocation |
Maximum |
Holdings |
Capacity |
|
0 - 3 Months |
100.00% |
3.04% |
96.96% |
|
3 - 12 Months |
100.00% |
54.15% |
45.85% |
|
1 - 2 Years |
70.00% |
17.75% |
52.25% |
|
2 - 5 Years |
50.00% |
25.05% |
24.95% |
|
5+ Years |
25.00% |
0.00% |
25.00% |
Table 2: Credit Rating Limits
|
|
Maximum |
Holding |
Capacity |
|
AAA |
100.00% |
0.00% |
100.00% |
|
AA |
100.00% |
25.96% |
74.04% |
|
A |
60.00% |
41.37% |
18.63% |
|
BBB & NR |
40.00% |
31.20% |
8.80% |
|
Below BBB |
0.00% |
0.00% |
0.00% |
Certification by Responsible Accounting Officer
I, Aaron Jones, hereby certify that all investments have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2005 and Council’s Investment Policy.
TRIM REFERENCE: 2016/841
AUTHOR: Kathy Woolley, Director Corporate and Commercial Services
EXECUTIVE Summary
Council is considering its ongoing commitment to the Evocities campaign as part of the budget deliberations for the 2016/17, 2017/18 and 2018/19 years.
This report provides information on the project to date.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “11.1 Our Economy – Encourage the growth of local business, support emerging industry sectors and attract new investment to Orange”.
Financial Implications
Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.
The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.
Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.
If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.
Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan.
Implications in this report
The draft budget for 2016/17, 2017/18 and 2018/19 includes the provision of $65,000, $70,000 and $75,000 respectively.
Policy and Governance Implications
Nil
|
That Council determine if it will remain a member of Evocities for 2016/17, 2017/18 and 2018/19. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
At the Council meeting on 16 June 2015, Council resolved as follows:
|
RESOLVED - 15/001 Cr R Turner/Cr S Munro 1 That Council enter into the Memorandum of Understanding with the other Evocities and grant authority to affix the Council Seal on any documents as required. 2 That the Memorandum of Understanding be for a 12 month period followed by further assessment after that year.
|
In 2015/16, Council has been participating in the campaign in accordance with the above resolution.
The draft Delivery/Operational plan has been prepared with the allocation of $65,000 in 2016/17, $70,000 in 2017/18 and 2018/19 of $75,000 included within the Plan currently on public exhibition. The commitment had been $60,000 in previous years.
The Evocities campaign began in September 2010 and the seven inland cities of Albury, Armidale, Dubbo, Bathurst, Orange, Tamworth and Wagga Wagga have cooperatively marketed the advantages of regional NSW city life over the period of the campaign.
In April 2014, Orange City Council and other Evocities councils were invited to join the Inland Forum group which had previously only had Tamworth, Wagga Wagga and Dubbo councils as members. The Inland Forum membership is the Mayor and General Manager of each Evocities council. The Inland Forum group discussed how the newly expanded Forum and the Evocities group would most effectively work together. The determination was that the Evocities efforts should return to marketing initiatives and leave lobbying and broader representation on economic development opportunities for the inland cities to the Inland Forum.
Council has been advised that the Mayor of Dubbo City Council, Cr Mathew Dickerson, has been reappointed by the Inland Forum as the chair of the Evocities steering committee.
Some key outcomes from the Evocities campaign since its launch in September 2010 to end March 2016 include:
· 2,628 households relocating to one of the seven Evocities
· 400,106 visits to the Evocities website
· 1,644,873 visits to the EvoJobs online website
· 2,458 total media placements
Other changes in the Evocities management has resulted in the employment of a staff member to manage media liaison rather than using an external agency. This has resulted in significant cost savings so that monies can be rechannelled to marketing activities. A new branding exercise has been completed to refocus the campaign and photo and video materials have been prepared. Work has also been undertaken to standardise the way each city is measuring the success of the campaign. The new approach will likely use Australia Post data although the methodology has not as yet been finalised by the Evocities project team to date.
When Council last considered the membership of Evocities, comments were raised about the level of commitment from other tiers of government. In November 2015, the Inland Forum formally resolved that the relevant minister be approached regarding funding opportunities. Acting on this, the Evocities Chair has pursued the NSW Government regarding NSW funding on numerous occasions but has yet to secure a funding offer.
While Evocities project staff have been working on a methodology using data from Australia Post to standardise the means to measure the success of the campaign, the Inland Forum councils agreed in November 2015 that quarterly data should be made available on a city by city basis regarding relocatees.
In 2015/16, up to the end of March, Evocities have identified 109 households have relocated across the 7 cities. 19 of these have relocated to Orange. In the same time period, a further 39 additional households indicated they are contemplating relocating to Orange in the future. In 2014/15, Orange recorded 81 households as having been influenced in their ultimate decision to relocate by the Evocities campaign.
The cost of participating in the project is the cash component as identified above ($65,000 in 2016/17) plus in-kind staff time to maintain the Evocities website, including the loading of jobs on to the EvoJobs area of the website, follow up with leads, arranging photo shoots and attending operations group and steering Committee meetings. Council has estimated the in-kind costs at $30,000 p.a. to maintain the necessary level of support for the project. In 2015/16 the sponsorship of the Evocities Mountain Bike Series of events in each city will incur further costs to Council if the proposed provision of 40 prizes is approved.
Council has recently updated the billboard on the eastern exit to town and included the Evocities branding in the artwork.
TRIM REFERENCE: 2016/842
AUTHOR: Aaron Jones, Manager Financial Services
EXECUTIVE Summary
This report recommends a funding source for the donation to the Orange Push for Palliative Inc as approved by Council at its meeting of 5 April 2016.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “3.3 Our City – Recognise that members of the community will take different leadership pathways, the Council will support this growth and development through appropriate activities, initiatives and assistance”.
Financial Implications
Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.
The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.
Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.
If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.
Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan.
Implications in the report
Following the resolutions of Council’s meeting of 5 April 2016, a balance of $1,381 remains in Council’s Major Promotions allocation, and a balance of $4,321 remains in Council’s Sports Participant allocation. The recommendation of this report is that the $3,000 donation to Orange Push for Palliative Inc be funded by $1,381 from the Major Promotions allocation, and $1,619 from the Sports Participant allocation.
Policy and Governance Implications
Nil
|
That the $3,000 donation to Orange Push for Palliative Inc. be funded from the remaining $1,381 Major Promotions allocation and $1,619 from the Sports Participant allocation. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
Council at its meeting of 5 April 2016 considered a request for financial assistance from Orange Push for Palliative Inc. and recommended to Council the following:
RECOMMENDATION - 16/001 Cr R Kidd/Cr S Munro
That Council provide a donation of $3,000 to Orange Push for Palliative Inc. with the funding source to be identified.
The report identifies the areas of the existing budget to be allocated to fund the request.
1 Orange Push for Palliative Inc, D16/15198⇩
Council Meeting 19 April 2016
5.5 Request for Financial Assistance - Orange Push for Palliative Inc
Attachment 1 Orange Push for Palliative Inc
6 Closed Meeting - See Closed Agenda
The General Manager will advise the Council if any written submissions have been received relating to any item advertised for consideration by a closed meeting of Orange City Council.
The Mayor will extend an invitation to any member of the public present at the meeting to make a representation to Council as to whether the meeting should be closed for a particular item.
In accordance with the Local Government Act 1993, and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a Confidential Session of the Council meeting closed to the press and public.
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Recommendation That Council adjourn into a Closed Meeting and members of the press and public be excluded from the Closed Meeting, and access to the correspondence and reports relating to the items considered during the course of the Closed Meeting be withheld unless declassified by separate resolution. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the items listed come within the following provisions: 6.1 Supply and Delivery of One Backhoe/Loader This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (d)ii information that would, if disclosed, confer a commercial advantage on a competitor of the council. 6.2 Acquisition of land within Airport precinct This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. |
6.1 Supply and Delivery of One Backhoe/Loader
TRIM REFERENCE: 2016/804
AUTHOR: Timothy Mooney, Manager Plant and Depot
Reason for Confidentiality
This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (d)ii information that would, if disclosed, confer a commercial advantage on a competitor of the council.
6.2 Acquisition of land within Airport precinct
TRIM REFERENCE: 2016/718
AUTHOR: Kathy Woolley, Director Corporate and Commercial Services
Reason for Confidentiality
This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.
