MINUTES OF THE
Finance Policy Committee
HELD IN Council Chamber, Civic Centre, Byng Street, Orange
ON 3 May 2022
COMMENCING AT 6:40pm
Attendance
Cr K Duffy (Chairperson), Cr J Hamling (Mayor), Cr G Power (Deputy Mayor), Cr D Mallard, Cr M McDonell, Cr J Evans, Cr T Mileto, Cr G Floyd, Cr S Peterson, Cr T Greenhalgh, Cr F Kinghorne, Cr J Whitton
Chief Executive Officer, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Executive Support Manager, Executive Support Admin Officer
APOLOGIES AND LEAVE OF ABSENCE
Nil
1.1 DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS
Cr Power declared a Significant Pecuniary Interest in Item 2.2 as his catering company is providing catering for the Central West Women’s Forum event in this application.
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2.1 Request for Financial Assistance - Small Donations Program Round 3 - 2021/2022 - Additional Information Report TRIM Reference: 2022/576 |
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RESOLVED - 22/131 Cr G Floyd/Cr S Peterson That Council resolves: 1 To consider the new information provided in this report regarding the Shake, Rattle and Roll application to allow the CEO to determine the amount to be funded under the Small Donations Program. |
For: Cr J Hamling, Cr K Duffy, Cr J Evans, Cr G Floyd, Cr T Greenhalgh, Cr F Kinghorne,
Cr D Mallard, Cr M McDonell, Cr T Mileto, Cr S Peterson, Cr G Power, Cr J Whitton
Against: Nil
Absent: Nil
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RESOLVED - 22/132 Cr G Floyd/Cr K Duffy That Council resolves: 2 To provide $2,500 to the Orange Male Voice Choir to go towards the payment of honorariums to the Musical Director and Accompanist. |
For: Cr J Hamling, Cr K Duffy, Cr J Evans, Cr G Floyd, Cr T Greenhalgh, Cr F Kinghorne,
Cr D Mallard, Cr M McDonell, Cr G Power
Against: Cr T Mileto, Cr S Peterson, Cr J Whitton
Absent: Nil
Cr Mileto asked with regards to the donation to the Orange Male Voice Choir, if the Director provide guidelines on whether honorariums can ask for a donation.
The Director Corporate and Commercial Services stated this is not prohibited under the policy.
Cr Mileto asked about a previous application from the local Cancer Council branch in regard to where donated monies from Council would go and whether the money would stay local (previous application in previous report to Council).
The Director Corporate and Commercial Services stated the applicant could not specify where the money would go, but advised it was to the Cancer Council.
*Cr Power left the Meeting with the time being 6:45pm*
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TRIM Reference: 2022/577 |
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Cr Power declared a Significant Pecuniary Interest in this item as his catering company is providing catering for the Central West Women’s Forum event in this application, left the meeting and did not participate in discussion or voting on this item. |
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RESOLVED - 22/133 Cr D Mallard/Cr M McDonell That Council resolves: 1 That funding of $2,000 be made from the Small Donations Program to Central West Women’s Forum for the event “A Celebration of Australia’s First Nation Culture”. 2 That funding of $1,500 be made from the Small Donations Program to the Young Leaders of Orange Summit (James Sheahan High School) in addition to previously agreed-to in-kind support.
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For: Cr J Hamling, Cr K Duffy, Cr J Evans, Cr G Floyd, Cr T Greenhalgh, Cr F Kinghorne,
Cr D Mallard, Cr M McDonell, Cr T Mileto, Cr S Peterson, Cr J Whitton
Against: Nil
Absent: Cr G Power
Cr Kinghorne stated the maximum donation for this category is $2000, yet the applicant has applied for $2,500 and asked if there anywhere on the form that tells them the maximum is $2000.
The Director Corporate and Commercial Services responded saying that this information is stipulated on the website and on the application form.
Cr Kinghorne asked if the form requests evidence of the costs and if the applicants have to give evidence of costs.
The Director Corporate and Commercial Services stated that applicants provide evidence on the application form and when Council acquits the funds, we confirm expenditure of the money and the costs it was spend on.
*Cr Power returned to the Meeting with the time being 6:50pm*
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TRIM Reference: 2022/582 |
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RESOLVED - 22/134 Cr D Mallard/Cr J Evans That Council resolves to endorse the use of the previously approved funding for the March 2022 event for the forthcoming ‘Live At Yours Orange 2022’ event on 7 May 2022 at the Wesley Uniting Church, Bach to Bolling.
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For: Cr J Hamling, Cr K Duffy, Cr J Evans, Cr G Floyd, Cr T Greenhalgh, Cr F Kinghorne,
Cr D Mallard, Cr M McDonell, Cr T Mileto, Cr S Peterson, Cr G Power, Cr J Whitton
Against: Nil
Absent: Nil
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TRIM Reference: 2022/676 |
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RESOLVED - 22/135 Cr G Floyd/Cr S Peterson That Council resolves to carry over the approved unused grant money of $10,000 to fund the National Poetry Competition component of the 2023 Banjo Paterson Festival.
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For: Cr J Hamling, Cr K Duffy, Cr T Greenhalgh, Cr F Kinghorne, Cr M McDonell, Cr S Peterson, Cr G Power, Cr J Whitton
Against: Cr J Evans, Cr G Floyd, Cr D Mallard, Cr T Mileto
Absent: Nil
Cr Mileto asked what would occur if there was a change in the way the event was conducted or if we have another situation where covid or another pandemic hits, why would we not ask the applicant to re-apply instead of carrying over the funds.
The Director Corporate and Commercial Services stated that Council could amend the recommendation to suit, or not go with the recommendation.
Cr Power asked if the funds would be housed and then the applicant reapply or if the monies are lost.
The Chief Executive Officer said Council does not give money unless they acquit it.
Cr Greenhalgh asked if the applicant had received the money as yet.
The Chief Executive Officer said no the applicant had not receive the money.
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RESOLVED - 22/136 Cr K Duffy/Cr J Hamling That Council offer Orange Show Society $5,000 for the hire of stables for the upcoming Orange Show and leave relevant authority to the CEO to approve the funding application when received. |
For: Cr J Hamling, Cr K Duffy, Cr J Evans, Cr G Floyd, Cr T Greenhalgh, Cr F Kinghorne,
Cr D Mallard, Cr M McDonell, Cr T Mileto, Cr S Peterson, Cr G Power, Cr J Whitton
Against: Nil
Absent: Nil
Cr McDonell asked what fund this money would come out of and if it is available.
The Director Corporate and Commercial Services responded by saying that it would come out of the Events Sponsorship Grant Funding Program (quick response fund) which is for larger events where the opportunity for sponsorship falls outside approval timelines, there is money in this budget if you would like to allocate these monies.
Cr McDonell asked if the Orange Show Society missed the deadline for applications.
The Director Corporate and Commercial Services said yes as applications closed on 10 February 2022 for events to be held 1 April to 30 June 2022.
Cr Greenhalgh asked what the nature of the misunderstanding was.
Cr Duffy responded by saying the Show was initially cancelled because of Covid, they came and saw Council but misunderstood that the close off had passed.
Cr Whitton asked what we are going to do next year, what is the long term strategy for stables as this issue has been around for years and whether Council was going to get fair dinkum about supporting the Orange Show as caretaker of Crown Land.
The Chief Executive Officer said that Council has to work closer with this new Society going forward and that there are not any strategies or plans currently in place, there is work to do and we now own the Showground.
Cr Evans asked the Director if this information was in front of you like any other application, would you recommend it.
The Director Corporate and Commercial Services said yes it does meet the criteria of this Program and it was established exactly for reasons like this.
The Meeting Closed at 7:00pm