MINUTES OF THE
Ordinary Council Meeting
HELD IN Council Chamber, Civic Centre, Byng Street, Orange
ON 15 March 2022
COMMENCING AT 7.00pm
Attendance
Cr K Duffy, Cr J Evans, Cr G Floyd (via Zoom), Cr T Greenhalgh, Cr F Kinghorne, Cr D Mallard, Cr M McDonell, Cr T Mileto, Cr S Peterson, Cr G Power (Deputy Mayor)(Chairperson), Cr J Whitton
Chief Executive Officer, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, A/Manager Corporate Governance, Chief Financial Officer, A/Executive Support Manager, Executive Support Admin Officer
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RESOLVED - 22/050 Cr J Whitton/Cr T Mileto That the apologies be accepted from Cr J Hamling (Mayor) for the Council Meeting of Orange City Council on 15 March 2022. |
For: Cr K Duffy, Cr J Evans, Cr G Floyd, Cr T Greenhalgh, Cr F Kinghorne,
Cr D Mallard, Cr M McDonell, Cr T Mileto, Cr S Peterson, Cr G Power , Cr J Whitton
Against: Nil
Absent: Cr J Hamling
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RESOLVED - 22/051 Cr M McDonell/Cr D Mallard That Cr Glenn Floyd be permitted to attend this meeting of 15 March 2022 via Zoom because of health reasons. |
For: Cr K Duffy, Cr J Evans, Cr G Floyd, Cr T Greenhalgh, Cr F Kinghorne,
Cr D Mallard, Cr M McDonell, Cr T Mileto, Cr S Peterson, Cr G Power , Cr J Whitton
Against: Nil
Absent: Cr J Hamling
1.2 LIVESTREAMING AND RECORDING
The Deputy Mayor advised that the meeting was being livestreamed and recorded.
The Deputy Mayor conducted an Acknowledgement of Country.
1.4 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Cr Mallard declared a significant, non-pecuniary interest in Item 2.2 Australian Local Government Association (ALGA) - National Federal Election Priorities as he is a member of the Management Committee of the Greens NSW and a member of the campaign committee coordinating the election through Greens NSW and will leave the chamber and not vote on this item.
Cr Whitton declared a significant, non-pecuniary interest in Item 5.9 Request for Financial Assistance – Event Sponsorship Rounds 3 & 4 – 1 January 2022 to 30 June 2022 – Application titled Housing Plus ((e) in the recommendation) as he is a Director on the Board of OCTEC and OCTEC own a building that Housing Plus rents and will leave the Chamber and not vote on (e) in the item.
THERE WAS NO OPEN FORUM
Mr Phil Donato MP, State Member for Orange addressed the Council Meeting
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RESOLVED - 22/052 Cr J Whitton/Cr J Evans That Late Item 2.4 Flying of the Ukrainian Flag be accepted. |
For: Cr K Duffy, Cr J Evans, Cr G Floyd, Cr T Greenhalgh, Cr F Kinghorne, Cr D Mallard,
Cr M McDonell, Cr T Mileto, Cr S Peterson, Cr G Power , Cr J Whitton
Against: Nil
Absent: Cr J Hamling
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TRIM Reference: 2022/323 |
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RESOLVED - 22/053 Cr M McDonell/Cr T Greenhalgh That the information contained in this Mayoral Minute be acknowledged. |
For: Cr K Duffy, Cr J Evans, Cr G Floyd, Cr T Greenhalgh, Cr F Kinghorne, Cr D Mallard,
Cr M McDonell, Cr T Mileto, Cr S Peterson, Cr G Power , Cr J Whitton
Against: Nil
Absent: Cr J Hamling
Cr Mileto asked why was this matter a Mayoral Minute and not a Notice of Motion (NOM)
The Chief Executive Officer said that because of timing – a NOM is required to be released 8 days prior to the meeting, this was a last minute matter and a Mayoral Minute requires no advice prior to the meeting
Cr Mileto asked if clarification could be provided on the wording ‘temporary indoor playground’
The Chief Executive Officer said the Mayor’s vision is that this facility would be for winter and cover the months of May/June/July/August/September 2022, staff will investigate all options and costings and provide back to Councillors in a report to Council
Cr Duffy asked when would the report come back to Council
Director Community Recreation and Community Services responded by saying the report would come back to Council on 05 April 2022
Cr Mallard left the Chamber at 7.31pm
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TRIM Reference: 2022/324 |
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Cr Mallard declared a significant, non-pecuniary interest in this Item as he is a member of the Management Committee of the Greens NSW and a member of the campaign committee organising the election and left the Chamber and did not vote on this item. |
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RESOLVED - 22/054 Cr K Duffy/Cr S Peterson That: 1. Council supports the
national funding priorities of the Australian Local Government Association
(ALGA), which would contribute an estimated $6.46 billion per year to
Australia’s GDP and create 43,444 jobs; and 2. Council agrees to support and participate in the Australian Local Government Association’s advocacy for their endorsed national funding priorities by writing to the local Federal Member(s) of Parliament, all known election candidates in local Federal electorates and the President of the Australian Local Government Association to: a. express support for ALGA’s funding priorities; b. identify priority local projects and programs that could be progressed with the additional financial assistance from the Federal Government being sought by ALGA; and c. seek funding commitments from the members, candidates and their parties for these identified local projects and programs. |
For: Cr K Duffy, Cr J Evans, Cr G Floyd, Cr T Greenhalgh, Cr F Kinghorne, Cr M McDonell,
Cr T Mileto, Cr S Peterson, Cr G Power , Cr J Whitton
Against: Nil
Absent: Cr J Hamling, Cr D Mallard
Cr Mallard returned to the Chamber at 7.33pm.
Cr Peterson asked in regard to (c.) in the recommendation what will Council’s actions be, will it be put on the Orange City Council website, what happens to these commitments
The Chief Executive Officer commented that ALGA would prompt Councils on their actions in this regard and provide proformas and templates to assist Councils
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TRIM Reference: 2022/326 |
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Recommendation That the information contained in this Mayoral Minute be acknowledged and that Council:
1. Provide a response to the Central West and Orana Transport Plan including that the plan ought: a) Use population planning assumptions that mirror the lived experience in region; and b) Make provision for longer term delivery of a safe swift link between Sydney and Central NSW.
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AMENDMENT Cr J Evans/Cr M McDonell That the information contained in this Mayoral Minute be acknowledged and that Council: 1. Provide a response to the Central West and Orana Transport Plan including that the Plan ought: a) Use population planning assumptions that mirror the lived experience in region; and b) Make provision for longer term delivery of a safe swift link between Sydney and Central NSW including both road and rail upgrades. |
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The amendment on being put to the meeting was carried and became the motion. |
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The motion on being put to the meeting was carried. |
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RESOLVED - 22/055 Cr J Evans/Cr M McDonell That the information contained in this Mayoral Minute be acknowledged and that Council:
1. Provide a response to the Central West and Orana Transport Plan including that the Plan ought: a) Use population planning assumptions that mirror the lived experience in region; and b) Make provision for longer term delivery of a safe swift link between Sydney and Central NSW including both road and rail upgrades.
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For: Cr K Duffy, Cr J Evans, Cr G Floyd, Cr T Greenhalgh, Cr F Kinghorne, Cr D Mallard,
Cr M McDonell, Cr T Mileto, Cr S Peterson, Cr G Power , Cr J Whitton
Against: Nil
Absent: Cr J Hamling
Cr Whitton asked what is regarded as Central NSW, how far, to Bathurst or beyond
The Chief Executive Officer responded by saying Lithgow to Condobolin is considered Central NSW
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TRIM Reference: 2022/349 |
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MOTION Cr J Whitton/Cr M McDonell That the information contained in this Mayoral Minute be acknowledged. |
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AMENDMENT Cr K Duffy/Cr J Evans To paint the Ukrainian flag on the grassed area of the Museum roof instead of raising the flag at the front of the Civic Centre. |
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The amendment on being put to the meeting was lost |
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For: Cr K Duffy, Cr J Evans Against: Cr G Floyd, Cr T Greenhalgh, Cr F Kinghorne, Cr D Mallard, Cr M McDonell, Cr T Mileto, Cr S Peterson, Cr G Power , Cr J Whitton Absent: Cr J Hamling |
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THE MOTION ON BEING PUT TO THE MEETING WAS CARRIED |
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RESOLVED - 22/056 Cr J Whitton/Cr M McDonell That the information contained in this Mayoral Minute be acknowledged
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For: Cr K Duffy, Cr J Evans, Cr G Floyd, Cr T Greenhalgh, Cr F Kinghorne, Cr D Mallard,
Cr M McDonell, Cr T Mileto, Cr S Peterson, Cr G Power , Cr J Whitton
Against: Nil
Absent: Cr J Hamling
Cr Mileto asked if Council is able to fly two flags on one pole
Director Development Services responded by saying that there are flag-flying protocols and that it is not permissible to fly a national flag below other flags and that a national flag is sometimes flown instead of the Council flag
The Chief Executive Officer commented that the cost of putting the NAIDOC stencil on the Gallery rooftop was considerable
Director Community Recreation and Cultural Services commented that it is in the thousands
Cr Peterson commented that this was a particular issue of importance but in the future there may be other political issues we don’t want to get involved in or show a position on, and asked the question whether this was a national political statement and was Council setting a precedent and had Council done this previously
The Chief Executive Officer commented that this was a unique situation and Council had not done this previously
Cr Mileto asked if Council still has the large flagpole on the entrance to Orange on Bathurst Road
The Chief Executive Officer said yes Council does
Cr Kinghorne made the statement that Council needs to acknowledge that the Russian residents in Orange and make sure they are not marginalised through this action
The Chief Executive Officer said that the Director overseeing Communications could draft communications tomorrow with a statement that reflects the situation
A PRESENTATION OF THE ANNUAL AUDIT ACCOUNTS WAS GIVEN BY CHRIS HARPER FROM THE NSW AUDIT OFFICE
3 Confirmation of Minutes of Previous Meeting
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RESOLVED - 22/057 Cr J Whitton/Cr T Greenhalgh That the Minutes of the Ordinary Meeting of Orange City Council held on 3 March 2022 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Council meeting held on 3 March 2022. |
For: Cr K Duffy, Cr J Evans, Cr G Floyd, Cr T Greenhalgh, Cr F Kinghorne, Cr D Mallard,
Cr M McDonell, Cr T Mileto, Cr S Peterson, Cr G Power , Cr J Whitton
Against: Nil
Absent: Cr J Hamling
Cr Peterson asked when the Dylan Alcott Notice of Motion be actioned
The Chief Executive Officer said that staff were in the process of liaising with Dylan’s Management and when we have a suggested event for him to attend a report would come back to Council
4 Notices of Motion/Notices of Rescission
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TRIM Reference: 2022/293 |
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MOTION Cr M McDonell/Cr S Peterson 1. That Council permit Funerals, including the presence of a coffin, to be conducted at the Orange Botanic Gardens within the Lawn Area of the Native Garden Display with appropriate signage in place: and 2. That Council place on public exhibition for the information of the community for a period of 28 days a hire fee for the conduct of funeral services at the Orange Botanic Gardens being $300 excluding GST. |
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AMENDMENT Cr T Mileto/Cr T Greenhalgh 1. That Council permit Funerals, including the presence of a coffin, to be conducted at the Orange Botanic Gardens within the Lawn Area of the Native Garden Display or within the Clover Hill Function Centre with appropriate signage in place; and
2. That Council limits the days on which funerals can be held at the Orange Botanic Gardens to weekdays only and only one funeral per day; and
3. That Council place this proposal on public exhibition for the information of the community for a period of 28 days including the detail of a hire fee for the conduct of funeral services at the Orange Botanic Gardens being $300 excluding GST. |
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The amendment on being put to the meeting was carried and became the motion. |
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The motion on being put to the meeting was carried. |
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RESOLVED - 22/058 Cr T Mileto/Cr T Greenhalgh
1. That Council permit Funerals, including the presence of a coffin, to be conducted at the Orange Botanic Gardens within the Lawn Area of the Native Garden Display or within the Clover Hill Function Centre with appropriate signage in place; and
2. That Council limits the days on which funerals can be held at the Orange Botanic Gardens to weekdays only and only one funeral per day; and
3. That Council place this proposal on public exhibition for the information of the community for a period of 28 days including the detail of a hire fee for the conduct of funeral services at the Orange Botanic Gardens being $300 excluding GST
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For: Cr K Duffy, Cr J Evans, Cr G Floyd, Cr T Greenhalgh, Cr F Kinghorne, Cr D Mallard,
Cr M McDonell, Cr T Mileto, Cr S Peterson, Cr G Power , Cr J Whitton
Against: Nil
Absent: Cr J Hamling
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TRIM Reference: 2021/2817 |
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RESOLVED - 22/059 Cr K Duffy/Cr J Whitton That Council resolves: 1 To note the Statement of Investments as at 31 December 2021. 2 To adopt the certification of the Responsible Accounting Officer.
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For: Cr K Duffy, Cr J Evans, Cr G Floyd, Cr T Greenhalgh, Cr F Kinghorne, Cr D Mallard,
Cr M McDonell, Cr T Mileto, Cr S Peterson, Cr G Power , Cr J Whitton
Against: Nil
Absent: Cr J Hamling
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TRIM Reference: 2022/50 |
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RESOLVED - 22/060 Cr K Duffy/Cr D Mallard That Council resolves: 1 To note the Statement of Investments as at 31 January 2022. 2 To adopt the certification of the Responsible Accounting Officer.
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For: Cr K Duffy, Cr J Evans, Cr G Floyd, Cr T Greenhalgh, Cr F Kinghorne, Cr D Mallard,
Cr M McDonell, Cr T Mileto, Cr S Peterson, Cr G Power , Cr J Whitton
Against: Nil
Absent: Cr J Hamling
Cr Whitton asked on page 41 the General Fund dropped almost $6M and on page 42 the Unrestricted Funds dropped approx. $6M, what is the explanation for these decreases
The Chief Financial Officer responded by saying that month to month these figures move around depending on what bills are due, what grants come in what rates are paid. In the period December 2021 to January 2022 there was a drop in the General Fund because Council paid a large number of bills for that period, likewise Unrestricted Funds are used to pay these suppliers and the balance increases again in February as rates are paid. These are common fluctuations.
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TRIM Reference: 2022/145 |
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RESOLVED - 22/061 Cr J Whitton/Cr M McDonell That Council resolves: 1 To note the Statement of Investments as at 28 February 2022. 2 To adopt the certification of the Responsible Accounting Officer.
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For: Cr K Duffy, Cr J Evans, Cr G Floyd, Cr T Greenhalgh, Cr F Kinghorne, Cr D Mallard,
Cr M McDonell, Cr T Mileto, Cr S Peterson, Cr G Power , Cr J Whitton
Against: Nil
Absent: Cr J Hamling
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TRIM Reference: 2022/112 |
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RESOLVED - 22/062 Cr D Mallard/Cr S Peterson That Council resolves to adopt Strategic Policy - ST050 – Code of Meeting Practice.
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For: Cr J Evans, Cr G Floyd, Cr T Greenhalgh, Cr F Kinghorne, Cr D Mallard, Cr M McDonell,
Cr S Peterson, Cr G Power , Cr J Whitton
Against: Cr K Duffy, Cr T Mileto
Absent: Cr J Hamling
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5.5 Local Government NSW Destination and Visitor Economy Conference request Civic Theatre fee reduction TRIM Reference: 2022/250 |
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RESOLVED - 22/063 Cr T Mileto/Cr M McDonell That Council resolves to support the request from Local Government NSW to reduce the Civic Theatre conference fee to $1095 per day for three days.
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For: Cr K Duffy, Cr J Evans, Cr G Floyd, Cr T Greenhalgh, Cr F Kinghorne, Cr D Mallard,
Cr M McDonell, Cr T Mileto, Cr S Peterson, Cr G Power , Cr J Whitton
Against: Nil
Absent: Cr J Hamling
Cr McDonell asked the question does this mean Council must reschedule the Council Meeting from Tuesday 17 May 2022 to later in that week after the event
Director Corporate and Commercial Services responded saying Council can do that if it is required depending on how many Councillors attend the Conference
Cr Kinghorne asked about the loss of revenue outlined in the report and how is this money recouped for Council
Director Corporate and Commercial Services responded saying these monies are not recouped, when Council won the bid for this Conference it was acknowledged that we would support the Conference to the best of our ability supplying venues, possible reduction in fees etc. Council believes this loss of revenue would be offset by the economic lift that the conference delegates would supply into the Orange community
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TRIM Reference: 2022/273 |
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RESOLVED - 22/064 Cr D Mallard/Cr M McDonell That the report on the Central West Councils Environment and Waterways Alliance be acknowledged and that Council continue to support this important partnership.
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For: Cr K Duffy, Cr J Evans, Cr G Floyd, Cr T Greenhalgh, Cr F Kinghorne,
Cr D Mallard, Cr M McDonell, Cr T Mileto, Cr S Peterson, Cr G Power , Cr J Whitton
Against: Nil
Absent: Cr J Hamling
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TRIM Reference: 2022/279 |
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RESOLVED - 22/065 Cr J Whitton/Cr M McDonell That this item be withdrawn at the request of the applicant.
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For: Cr K Duffy, Cr J Evans, Cr G Floyd, Cr T Greenhalgh, Cr F Kinghorne,
Cr D Mallard, Cr M McDonell, Cr T Mileto, Cr S Peterson, Cr G Power , Cr J Whitton
Against: Nil
Absent: Cr J Hamling
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TRIM Reference: 2022/282 |
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RESOLVED - 22/066 Cr J Whitton/Cr D Mallard That Council call for an expression of interest to seek a suitable representative for the final position on the Western Region Joint Regional Planning Panel - JRPP. The representative must have appropriate expertise in the area of planning, architecture, heritage, the environment, urban design, land economics, traffic and transport, law, engineering, tourism or government and public administration.
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For: Cr K Duffy, Cr J Evans, Cr G Floyd, Cr T Greenhalgh, Cr F Kinghorne, Cr D Mallard,
Cr M McDonell, Cr T Mileto, Cr S Peterson, Cr G Power , Cr J Whitton
Against: Nil
Absent: Cr J Hamling
Cr Whitton asked if it is a requirement that Council go out to an Expression of Interest or can Council reappoint the previous representative Mr Allan Renike
The Chief Executive Officer responded by saying that it is a requirement that Council goes out to an Expression of Interest
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5.9 Request for Financial Assistance - Event Sponsorship Rounds 3 & 4 - 1 January 2022 to 30 June 2022 TRIM Reference: 2022/283 |
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Cr Evans declared a significant, non-pecuniary interest in this Item in regard to the application titled DR Gaming Pty Ltd ((c) in the recommendation) as he knows the applicant who submitted this application and remained in the chamber and did not vote on (c) in this item
Cr Whitton declared a significant, non-pecuniary interest in this item ((e) in the recommendation) as he is a Director on the Board of OCTEC and OCTEC own a building that Housing Plus rents and left the Chamber and did not vote on (e) in this item |
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RESOLVED - 22/067 Cr G Power/Cr S Peterson That Council resolve in seriatim points a) to e) of this Recommendation. |
For: Cr K Duffy, Cr J Evans, Cr G Floyd, Cr T Greenhalgh, Cr F Kinghorne, Cr D Mallard,
Cr M McDonell, Cr T Mileto, Cr S Peterson, Cr G Power , Cr J Whitton
Against: Nil
Absent: Cr J Hamling
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RESOLVED - 22/068 Cr M McDonell/Cr T Greenhalgh That Council: (a) Does not approve $4,000 in sponsorship to the Wangarang Charity Golf Challenge
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For: Cr J Evans, Cr G Floyd, Cr T Greenhalgh, Cr F Kinghorne, Cr D Mallard, Cr M McDonell,
Cr G Power , Cr J Whitton
Against: Cr K Duffy, Cr T Mileto, Cr S Peterson
Absent: Cr J Hamling
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MOTION Cr M McDonell/Cr D Mallard That Council: (b) Does not approve $1,000 in sponsorship to the City of Orange Veterans Week of Golf Tournament |
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AMENDMENT Cr K Duffy/Cr J Whitton That Council: b) Approves $1,000 in sponsorship to the City of Orange Veterans Week of Golf Tournament |
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The amendment on being put to the meeting was carried and became the motion. |
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The motion on being put to the meeting was carried. |
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RESOLVED - 22/069 Cr M McDonell/Cr D Mallard That Council: b) Approves $1,000 in sponsorship to the City of Orange Veterans Week of Golf Tournament |
For: Cr K Duffy, Cr J Evans, Cr G Floyd, Cr T Greenhalgh, Cr F Kinghorne, Cr T Mileto,
Cr S Peterson, Cr G Power , Cr J Whitton
Against: Cr D Mallard, Cr M McDonell
Absent: Cr J Hamling
Cr Evans left the Chamber at 9.12pm.
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RESOLVED - 22/070 Cr K Duffy/Cr J Whitton That Council: c) Does not approve $1,276.50 in sponsorship to the Yu-Gi-Oh! WCQ Regional Qualifiers |
For: Cr K Duffy, Cr G Floyd, Cr T Greenhalgh, Cr F Kinghorne, Cr D Mallard, Cr M McDonell,
Cr T Mileto, Cr S Peterson, Cr G Power , Cr J Whitton
Against: Nil
Absent: Cr J Hamling, Cr J Evans
Cr Evans returned to the Chamber at 9.14pm.
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RESOLVED - 22/071 Cr D Mallard/Cr M McDonell That Council: (d) Approves $2,000 in sponsorship to ‘Live at Yours’ |
For: Cr K Duffy, Cr J Evans, Cr G Floyd, Cr T Greenhalgh, Cr F Kinghorne, Cr D Mallard,
Cr M McDonell, Cr T Mileto, Cr S Peterson, Cr G Power , Cr J Whitton
Against: Nil
Absent: Cr J Hamling
Cr Whitton left the Chamber at 9.14pm.
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RESOLVED - 22/072 Cr D Mallard/Cr T Mileto That Council: (e) Approves $5,500 in sponsorship to Housing Plus’ White Tie Ball |
For: Cr J Evans, Cr G Floyd, Cr T Greenhalgh, Cr F Kinghorne, Cr D Mallard, Cr M McDonell,
Cr T Mileto, Cr S Peterson, Cr G Power
Against: Cr K Duffy
Absent: Cr J Hamling, Cr J Whitton
Cr Whitton returned to the Chamber at 9.16pm.
Cr Kinghorne asked that if these events have already happened and this breaches guidelines because we can’t approve these retrospectively, if we start to approve these individually is that then an issue
Director Corporate and Commercial Services responded by saying that Council policy states that staff cannot approve funding under any grant program. Because we had caretaker mode when this round was assessed we didn’t have a Council to be able to approve the request for funding. When the request is tabled, Council can choose to fund an event retrospectively and that money would then go to the organisation to assist them but the monies have not been used to hold the event.
Cr Whitton asked did the City of Orange Veterans hold the golfing event
Director Corporate and Commercial Services responded by saying yes they did hold the event, the application for the funding did not have the required detail in regard to how they were growing the event, and thus I cannot confirm any data around number of visitors, how many night stays etc.
Cr Mileto asked the question when we spoke about the Veterans, when there are only limited amount of positions available at such an event, how are they expected to grow such an event.
Director Corporate and Commercial Services responded by saying that other events could surround the event, extending the event and get more people to come with partners or families. This is the challenge we have with this funding program as it is a ‘tourism event’ funding program and one of the key objectives is to bring visitation to Orange.
Cr Mileto asked opinion from CEO, I see one of the first applications rejected was the Golf Day due to lack of detail and wasn’t considered, there is a couple of applications like this. Does Council go back to these applicants and assist or guide them for more information.
Director Corporate and Commercial Services responded by saying that – the first reason those three applications were recommended not to approve was because under policy staff cannot approve funding of monies and we were in caretaker mode so the assessment of that last round took place in caretaker mode. Two of the events were held before the new Council was elected and prior to the first council meeting. Council can make a decision if you choose to approve that funding and fund retrospectively. The Veterans Golf event has happened before and the criteria for this funding program is quite strict in regards to what is that economic benefit that is coming into the city and generation of income from visitors as well as number of nights stayed in Orange. Yes we do go back to applicants and we try to give guidance and also try to guide them to other grants. They have to show growth in their event and bring more people in and how more stays could be achieved.
Cr Mileto asked for clarification on the situation in Item 5.10 where Council is asked to make a decision on previously donated funds for the Orange Regional Malayalee Association where there was leftover monies from a proposed event requesting that these monies may now be used on an Easter event without the applicant offering any further information
Director Corporate and Commercial Services responded by saying she would need to take that question on notice and it may have been an application under another Fund, perhaps the Small Donations Program.
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QUESTION TAKEN ON NOTICE Cr T Mileto That Director Corporate and Commercial Services investigate the lack of detail required around the Orange Regional Malayalee Association application to redirect previously granted funds to an Easter event. |
Cr Kinghorne commented that the report indicates that the allocated
budget for the Sponsored Events Program is $100,000 for the 2020/21 financial
year - is this a typing error
The Chief Executive Officer responded by saying that yes this was a typing error and should have read 2021/22 financial year.
Cr Kinghorne asked if there is money left over, does that money go into the same fund for the next financial year.
Director Corporate and Commercial Services said that there is still another Round (Round 4) to be completed.
CR DUFFY MADE A PRESENTATION TO THE DEPUTY MAYOR OF RECENT TIDY TOWNS AWARDS THAT ORANGE CITY COUNCIL WON AT THE TIDY TOWNS EVENT IN ALBURY RECENTLY. THE AWARDS WERE FOR 2021 SUSTAINABLE COMMUNITIES TIDY TOWN AWARDS FINALIST AND WINNER OF THE HERITAGE AND CULTURE AWARD FOR INDIGENOUS ARTWORK AT LAKE CANOBOLAS.
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TRIM Reference: 2022/296 |
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QUESTION TAKEN ON NOTICE - Cr K Duffy Has a DA been received by Council for the Lonely Mountain Ultra Incorporated to host the inaugural high altitude running event. |
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RESOLVED - 22/073 Cr T Greenhalgh/Cr M McDonell That Council resolve in seriatim points 1, 2 and 3 of this Recommendation |
For: Cr K Duffy, Cr J Evans, Cr G Floyd, Cr T Greenhalgh, Cr F Kinghorne, Cr D Mallard,
Cr M McDonell, Cr T Mileto, Cr S Peterson, Cr G Power , Cr J Whitton
Against: Nil
Absent: Cr J Hamling
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RESOLVED - 22/074 Cr T Mileto/Cr J Whitton That Council: 1) resolves to make the following donations from the Small Donations Program: (a) That $2,000.00 be donated to the Lions Club of Orange for “Give Me Change For Kids” program (b) That $2,000.00 be donated to the 3rd Orange Scouts for operational expenses (not being insurance) (c) That $1,500.00 be donated to the Shepherd Centre to assist with their program “Talk Together Connection” for the parents of deaf children (d) That $500.00 be donated to the Orange Show Society for prizes at the Orange Show (e) That $500.00 be donated to the CWA Central Western Group for prizes for their annual public speaking competition (f) That $2,500.00 be donated to Lonely Mountain Ultra Incorporated to host an inaugural high altitude running event that is likely to become an annual event (g) That $500 be donated to Lachlan Thompson to assist with travel costs to the Australian Age Championships for swimming (h) That $750 be donated to the Orange Netball Association as contribution to travel to state titles. |
For: Cr J Evans, Cr G Floyd, Cr T Greenhalgh, Cr F Kinghorne, Cr D Mallard, Cr M McDonell,
Cr T Mileto, Cr S Peterson, Cr G Power , Cr J Whitton
Against: Cr K Duffy
Absent: Cr J Hamling
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That Council: 2) determines what level of support, if any, is provided to Team Shake, Rattle and Roll to participate in a rally to raise funds for the Cancer Council |
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AMENDMENT Cr T Mileto/Cr T Greenhalgh That this item be deferred to the next Council meeting to allow more information to be circulated to Councillors prior to making a decision |
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The amendment on being put to the meeting was carried and became the motion. |
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The motion on being put to the meeting was carried |
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RESOLVED - 22/075 Cr T Mileto/Cr T Greenhalgh That this item be deferred to the next Council meeting to allow more information to be circulated to Councillors prior to making a decision. |
For: Cr K Duffy, Cr J Evans, Cr G Floyd, Cr T Greenhalgh, Cr F Kinghorne, Cr D Mallard,
Cr M McDonell, Cr T Mileto, Cr S Peterson, Cr G Power , Cr J Whitton
Against: Nil
Absent: Cr J Hamling
Cr Whitton asked have we funded Team Shake, Rattle and Roll to participate in a rally to raise funds for the Cancer Council previously and how much were they asking for
The Chief Executive Officer responded by saying the applicant was requesting $2,500 and he didn’t think Council had sponsored this previously
Director Corporate and Commercial Services confirmed that Council had in fact provided Small Donation Grant funding for other people to raise funds for charities such as the Cancer Council previously.
Cr Greenhalgh asked if the monies stayed in our local community
Director Corporate and Commercial Services responded by saying that this detail was not included in the application and would have to take this question on notice.
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RESOLVED - 22/076 Cr M McDonell/Cr D Mallard That Council: 3) approves the reallocation of previously donated funds for the Orange Regional Malayalee Association |
For: Cr J Evans, Cr G Floyd, Cr T Greenhalgh, Cr F Kinghorne, Cr D Mallard, Cr M McDonell,
Cr T Mileto, Cr S Peterson, Cr G Power , Cr J Whitton
Against: Cr K Duffy
Absent: Cr J Hamling
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RESOLVED - 22/077 Cr T Mileto/Cr J Whitton That Council extend the running of this meeting beyond 9.30pm to conclude prior to 10.00pm. |
For: Cr K Duffy, Cr J Evans, Cr G Floyd, Cr T Greenhalgh, Cr F Kinghorne, Cr D Mallard,
Cr M McDonell, Cr T Mileto, Cr S Peterson, Cr G Power , Cr J Whitton
Against: Nil
Absent: Cr J Hamling
Cr Peterson left the meeting at 9.28pm and continued via Zoom link.
In accordance with the Local Government Act 1993, and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a Confidential Session of the Council meeting closed to the press and public.
In response to a question from the Mayor, the Chief Executive Officer advised that no written submissions had been received relating to any item listed for consideration by the Closed Meeting of Council.
The Mayor extended an invitation to any member of the public present at the meeting to make a presentation to the Council as to whether the meeting should be closed for a particular item.
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RESOLVED - 22/078 Cr J Whitton/Cr T Greenhalgh That Council adjourn into a Closed Meeting and members of the press and public be excluded from the Closed Meeting, and access to the correspondence and reports relating to the items considered during the course of the Closed Meeting be withheld unless declassified by separate resolution. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the items listed come within the following provisions: 6.1 Sale Proposed Lot 404, 38 Astill Drive Orange This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. 6.2 Netwaste Regional Household Hazardous Waste Collection 2022 This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. 6.3 Proposed Acquisition of Land - part 415 Mitchell Highway, Orange This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. |
The Mayor declared the Ordinary Meeting of Council adjourned for the conduct of the Closed Meeting at 9.30pm.
The Mayor declared the Ordinary Meeting of Council resumed at 9.43pm.
7 Resolutions from Closed Meeting
The Chief Executive Officer read out the following resolutions made in the Closed Meeting of Council.
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TRIM Reference: 2022/259 |
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RESOLVED - 22/079 Cr K Duffy/Cr T Mileto That Council resolves: 1 That Council sell proposed Lot 404, part 38 Astill Drive Orange for the sum of $3,264,000 plus GST. 2 That permission be granted for the use of the Council Seal on any relevant documentation. |
For: Cr K Duffy, Cr J Evans, Cr G Floyd, Cr T Greenhalgh, Cr F Kinghorne, Cr D Mallard,
Cr M McDonell, Cr T Mileto, Cr S Peterson, Cr G Power , Cr J Whitton
Against: Nil
Absent: Cr J Hamling
Cr Power asked if this property was owned by Orange City Council
Director Corporate and Commercial Services responded by saying yes it is
Cr Power asked how is the money distributed within Orange City Council
Director Corporate and Commercial Services responded by saying the sale comes into Council’s budget under the Land and Property Fund and has to be used within that property land portfolio
The Chief Executive Officer commented as a point of clarification that these funds are not restricted, is that correct
The Chief Financial Officer responded by saying that Council could move money out of this fund if they wished
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TRIM Reference: 2022/294 |
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RESOLVED - 22/080 Cr K Duffy/Cr M McDonell That Council resolves: 1 To confirm its acceptance of the quotation submitted by Environmental Treatment Solutions (ETS) dated 22 February 2022, and to take part in the 2022 Regional Household Chemical Clean Out contract. 2 That the contract will only be effective upon execution of the contract document by both Council and Environmental Treatment Solutions. Council is not legally bound until the contract is executed by “both parties”. |
For: Cr K Duffy, Cr J Evans, Cr G Floyd, Cr T Greenhalgh, Cr F Kinghorne, Cr D Mallard,
Cr M McDonell, Cr T Mileto, Cr S Peterson, Cr G Power , Cr J Whitton
Against: Nil
Absent: Cr J Hamling
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TRIM Reference: 2022/325 |
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RESOLVED - 22/081 Cr D Mallard/Cr M McDonell That Council resolves: 1 To acquire approximately 289 m2 of Lot 1 DP819929. 2 That the Chief Executive Officer be authorised to finalise the acquisition. 3 That permission be granted for the use of the Council Seal on any document if required. |
For: Cr K Duffy, Cr J Evans, Cr G Floyd, Cr T Greenhalgh, Cr F Kinghorne, Cr D Mallard,
Cr M McDonell, Cr T Mileto, Cr S Peterson, Cr G Power , Cr J Whitton
Against: Nil
Absent: Cr J Hamling
Cr McDonell asked the question does Council already own the strip heading east back into town over Ploughman’s Creek
Director Technical Services responded by saying no we don’t own the neighbouring lot but we do own the road reserve and manage the road reserve from the edge lane line through to the boundary, we have room to put in the pathway, closer to the school the slope is sharper and without doing serious works within the road reserve with have agreeance with the school to acquire that strip to facilitate the footpath.
Cr Peterson asked will a track go under the bridge and how will it connect to other paths
Director Technical Services responded by saying that the footpath will connect to another footpath across the NDR along Molong Road, there is currently a box culvert there to extend and widen to facilitate a path across the box culvert (not under) but beside.
The Meeting Closed at 9.45pm.
This is Page Number 20 and the Final Page of the Minutes of the Ordinary Meeting of Orange City Council held on 15 March 2022.