Agenda of Services Policy Committee

Services Policy Committee

Agenda

7 November 2019

Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that a Services Policy Committee meeting of ORANGE CITY COUNCIL will be held in the Council Chamber, Civic Centre, Byng Street, Orange on Thursday, 7 November 2019.

David Waddell

Chief Executive Officer

For apologies please contact Administration on 6393 8218.

Services Policy Committee 7 November 2019

1 Introduction

1.1 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.

The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.

As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.

Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.

Recommendation

It is recommended that Committee Members now disclose any conflicts of interest in matters under consideration by the Services Policy Committee at this meeting.

Services Policy Committee 7 November 2019

2 Committee Minutes

2.1 Minutes of the Lucknow Community Committee - 19 September 2019

RECORD NUMBER: 2019/2348

AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services

EXECUTIVE Summary

The Lucknow Community Committee met on 19 September 2019. The Minutes from this meeting are tabled for the Committees attention.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “1.1 Live - Engage with the community to ensure recreation opportunities and facilities meet changing needs”.

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

1 That Council acknowledge the reports presented to the Lucknow Community Committee at its meeting held on 19 September 2019.

2 That Council note recommendations 4.1 (i) from the minutes of the Lucknow Community Committee meeting of 19 September 2019:

That the Lucknow Community Committee Action Plan be reviewed and updated with the following inclusion:

i. That $25,000 be allocated to kerb and guttering in Lucknow

3 That Council determine recommendations 4.1 (ii) from the minutes of the Lucknow Community Committee meeting of 19 September 2019:

That the Lucknow Community Committee Action Plan be reviewed and updated with the following inclusion:

ii. Timing on signs lifting and additional words for signs be updated

4 That $18,430 be allocated to kerb and guttering for Lucknow subject to review by Council’s Technical Services Division and liaison with property and business owners.

5 That the remainder of the minutes of the Lucknow Community Committee at its meeting held on 19 September 2019 be adopted.

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

STAFF COMMENT

The Lucknow Community Committee resolved that $25,000 be allocated to kerb and guttering for Lucknow.

However the Committee had previously authorised additional work for the entrance signage to Lucknow on the East and West Approaches. This work was at a cost of $6,570. Remaining funds for capital works for Lucknow for 2019-20 are $18,430.

The installation of kerb and guttering along the Mitchell Highway has long been an objective of the community committee. However this has not been supported by the property owners or business operators that front the Mitchell Highway. In addition Council recently funded the installation of the post and rail wooden fence at the Reform mine site. The installation of kerb and guttering along this section would not be appropriate.

It is proposed that the available budget remaining of the initial $25,000 capital allocation in the 2019-20 Delivery / Operation Plan be assigned to kerb and guttering for Lucknow subject to review by Council’s Technical Services Division and liaison with property and business owners.

Attachments

1 Minutes of the Meeting of the Lucknow Community Committee held on 19 September 2019

2 LCC Agenda 19 September 2019, D19/64495 ⇩

ORANGE CITY COUNCIL

MINUTES OF THE

Lucknow Community Committee

HELD IN Lucknow Community Hall, Lucknow

ON 19 September 2019

COMMENCING AT 5.35pm

1 Introduction

Attendance

Cr T Mileto (Chairperson), Cr M Previtera, Ms Deidre Beasley, Mr Laurence Chapman, Mr Bruce Heinrich, Director Community, Recreation and Cultural Services

1.1 Apologies and Leave of Absence

RESOLVED Mr B Heinrich/Mr L Chapman

That the apologies be accepted from Mr Daniel Taurins and Ms Natalee Selwood for the Lucknow Community Committee meeting on 19 September 2019.

1.2 Acknowledgement of Country

Cr Mileto conducted an Acknowledgement of Country

1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil

2 Previous Minutes

RESOLVED Ms D Beasley/Cr M Previtera

That the Minutes of the Meeting of the Lucknow Community Committee held on 13 June 2019 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Lucknow Community Committee meeting held on 13 June 2019.

3 Presentations

3.1 Additional Signage

TRIM Reference: 2019/2003

RECOMMENDATION Cr T Mileto/Ms D Beasley

That the discussion of alteration of signage be acknowledged.

3.2 Sale of Anglican Church - Lucknow

TRIM Reference: 2019/2004

Ms Deidre Beasley led the discussion on the sale of the Anglican Church in Lucknow noting the need for deconsecration before it can be sold.

RECOMMENDATION Cr T Mileto/Ms D Beasley

That the presentation on the sale of the Anglican Church by Deidre Beasley be acknowledged.

4 General Reports

4.1 Lucknow Community Committee Action Plan

TRIM Reference: 2019/2005

Recommendation

That the Lucknow Community Committee Action Plan be reviewed and updated with the following inclusions:

$25,000 be allocated to kerb and guttering for Lucknow
Timing on signs lifting and additional signs be updated

The Meeting Closed at 6.35pm.

Services Policy Committee 7 November 2019

2.2 Minutes of the Orange Health Liaison Committee Meeting - 24 September 2019

RECORD NUMBER: 2019/2340

AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services

EXECUTIVE Summary

The Orange Health Liaison Committee met on 24 September 2019. The Minutes from the meeting are tabled for approval.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “1.2 Live - Maintain and renew recreational spaces and infrastructure to encourage an active and healthy lifestyle”.

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

1 That Council acknowledge the reports presented to the Orange Health Liaison Committee at its meeting held on 24 September 2019.

2 That Council determine recommendations 3.1 and 3.2 from the minutes of the Orange Health Liaison Committee meeting of 24 September 2019:

3.1 – That Council host 2 Resilience Project presentations early in 2021 at the Orange Civic Theatre

3.2 – That Council provide $10,000 from the Let’s Renew budget to contribute to the financial requirement to provide the Live Life Get Active program in Orange.

3 That the remainder of the minutes of the Orange Health Liaison Committee at its meeting held on 24 September 2019 be adopted.

further considerations

Attachments

1 Minutes of the Meeting of the Orange Health Liaison Committee held on 24 September 2019

2 OHLC Agenda 24 September 2019, D19/64072 ⇩

ORANGE CITY COUNCIL

MINUTES OF THE

Orange Health Liaison Committee

HELD IN Council Chamber, Orange Civic Centre, Byng Street, Orange

ON 24 September 2019

COMMENCING AT 8.00am

1 Introduction

Attendance

Cr R Kidd (Mayor) (Chairperson), Mrs Janette Savage, Dr Jannine Bailey, Ms Jennifer Bennett, Mr Chris Gryllis, Associate Professor Catherine Hawke ,Mr R Fabrey, Dr Richard Jane, Director Community, Recreation and Cultural Services, Community Services Manager

1.1 Apologies and Leave of Absence

RESOLVED Ms J Bennett/Mr C Gryllis

That the apologies be accepted from Cr J McRae, Mr Andrew Harvey, Ms Alison Bennett and Mr Jamie Newman for the Orange Health Liaison Committee meeting on 24 September 2019.

1.2 Acknowledgement of Country

Cr Kidd conducted an Acknowledgment of Country

1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil

2 Previous Minutes

RESOLVED Dr R Jane/Mr C Gryllis

That the Minutes of the Meeting of the Orange Health Liaison Committee held on 2 July 2019 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Orange Health Liaison Committee meeting held on 2 July 2019.

3 Presentations

3.1 The Resilience Project

TRIM Reference: 2019/2017

Mr Wayne Hill, Game Development Officer – Western NSW for National Rugby League Ltd, provided a further overview of The Resilience Project, including a video presentation.

The Resilience Project has been engaged by Orange High School, Orange Aboriginal Medical Service and Newcrest Cadia to provide presentations in early 2021.

There was a request for support from Council to provide the Orange Theatre for a presentation to be provided to the broader community and Council staff at that time.

RECOMMENDATION Cr R Kidd/Mr C Gryllis

That Council host 2 Resilience Project presentations early in 2021 at the Orange Civic Theatre.

3.2 Let's Renew

TRIM Reference: 2019/2018

An update on the Let’s Renew, Health and Wellbeing Expo, was provided. The event is scheduled for Friday 8^th November in the Civic Precinct South Court area from 4pm to 9pm.

A large number of community, sport and wellbeing organisations have been invited to participate. Rotary and Lions Clubs have been invited to provide food options. There will be stalls with information, demonstrations, health checks and entertainment provided.

The Committee agreed to include the Live Life Get Active in the Let’s Renew program and to dedicate $10,000 from the Let’s Renew budget to assist to provide the program in Orange. An invitation will be provided to Ms Jane Flemming to attend the Expo.

RECOMMENDATION Mr C Gryllis/Mr R Jane

That Council provide $10,000 from the Let’s Renew budget to contribute to the financial requirement to provide the Live Life Get Active program in Orange.

4 General Reports

4.1 Orange Health Liaison Committee Action Plan

TRIM Reference: 2019/2053

Recommendation Mr C Gryllis/Ms J Bennett

That the Orange Health Liaison Committee Action Plan be reviewed and updated.

The Meeting Closed at 9.15am.

Services Policy Committee 7 November 2019

2.3 Minutes of the NAIDOC Week Community Committee - 3 October 2019

RECORD NUMBER: 2019/2262

AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services

EXECUTIVE Summary

The NAIDOC Week Community Committee met on 3 October 2019. The recommendations from the Committee are provided to the Services Policy Committee for adoption.

There is no recommendation for expenditure or action by Council.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “4.2 Live - Partner with key stakeholders to deliver cultural facilities and services that reflect the interests of a culturally diverse community”.

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

1 That Council acknowledge the reports presented to the NAIDOC Week Community Committee at its meeting held on 3 October 2019.

2 That the remainder of the minutes of the NAIDOC Week Community Committee at its meeting held on 3 October 2019 be adopted.

further considerations

Attachments

1 Minutes of the Meeting of the NAIDOC Week Community Committee held on 3 October 2019

2 NAIDOC 3 October 2019 Agenda, D19/55766 ⇩

ORANGE CITY COUNCIL

MINUTES OF THE

NAIDOC Week Community Committee

HELD IN Giyalang Ganya Meeting Room, 286 Lords Place, Orange

ON 3 October 2019

COMMENCING AT 1.05PM

1 Introduction

Attendance

Mr Gerald Power (Chairperson), Mr Chris Gryllis, Mr Jordan Moore, Ms Collette Vincent, Ms Zoe Byrne, Ms Anna Martino, Ms Donna Monaghan, Ms Jodie Stewart, Team Leader Community Development, Manager Community Services

1.1 Apologies and Leave of Absence

RESOLVED Mr G Power/Ms C Vincent

That the apologies be accepted from Mr Chris Gryllis (for lateness), Ms Naomi Escreet, Mr Jason French, Ms Annette Uata for the NAIDOC Week Community Committee meeting on 3 October 2019.

1.2 Acknowledgement of Country

Conducted by Chairperson.

1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil

2 Previous Minutes

RESOLVED Mr G Power/Mr C Gryllis

That the Minutes of the Meeting of the NAIDOC Week Community Committee held on 5 September 2019 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the NAIDOC Week Community Committee meeting held on 5 September 2019.

3 Presentations

3.1 Budget

TRIM Reference: 2019/1998

Gerald Power advised closing balance is $8,701.63. Expenditure of $1,595.00 was expected to be made today on 10 x Elders Tickets, 11 x Sponsors Tickets, 4 x band member payments and 1 x MC payments. A further $750.00 would be spent on artwork, prizes and miscellaneous items.

$1,000.00 donation is expected from Anglicare

$1,000.00 donation is expected from Dudley Private Hospital for the Family Fun Day

$660.00 donation is expected from FACS

RECOMMENDATION Ms J Stewart/Ms C Vincent

That the discussion on the budget status be noted.

3.2 Calendar of Annual and Significant Events - 2019

TRIM Reference: 2019/1999

No discussion

RECOMMENDATION

Nil

3.3 Correspondence

TRIM Reference: 2019/2000

The committee received the following correspondence

NAIDOC Award nomination forms
NAIDOC Week Event Guide brochures
Award Night program
Orange Aboriginal Medical Centre Community Day Flyer
The Australian Dream movie screening invitation

RECOMMENDATION Ms D Monaghan/Ms J Stewart

That the correspondence received be noted.

4 General Reports

4.1 Task List and Action Plan - NAIDOC Week Celebrations 2019

TRIM Reference: 2019/2001

RECOMMENDATION Ms C Vincent/Ms D Monaghan

That the Committee consider and discuss Items in the Task List and Action Plan for the NAIDOC Week Celebrations 2019, and that the report be updated.

The Meeting Closed at 2.10pm.

Services Policy Committee 7 November 2019

2.4 Minutes of the NAIDOC Week Community Committee - 17 October 2019

RECORD NUMBER: 2019/2384

AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services

cEXECUTIVE Summary

The NAIDOC Week Community Committee met on 17 October 2019. The recommendations from the Committee are provided to the Services Policy Committee for adoption.

Link To Delivery/OPerational Plan

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

1 That Council acknowledge the reports presented to the NAIDOC Week Community Committee at its meeting held on 17 October 2019.

2 That Council determine recommendation 3.1 from the minutes of the NAIDOC Week Community Committee of 17 October 2019:

Item 3.1 Budget

That $600.00 be donated to the Elders Luncheon, which includes $200.00 already approved for transport. Extra money is being used for entertainment to be provided by Luke Barnes and Ricky Ah See.

3 That the remainder of the minutes of the NAIDOC Week Community Committee at its meeting held on 17 October 2019 be adopted.

further considerations

Attachments

1 Minutes of the Meeting of the NAIDOC Week Community Committee held on 17 October 2019

2 NAIDOC 17 October 2019 Agenda, D19/61495 ⇩

ORANGE CITY COUNCIL

MINUTES OF THE

NAIDOC Week Community Committee

HELD IN Giyalang Ganya Meeting Room, 286 Lords Place, Orange

ON 17 Oct 2019

COMMENCING AT 1.05PM

1 Introduction

Attendance

Mr Gerald Power (Chairperson), Cr S Nugent, Mrs Danielle Annesley, Mr Corey McLean, Mr Michael Newman, Ms Zoe Byrne, Mr, Jason French, Mr John MacKay, Ms Nikita Mason, Ms Donna Monaghan, Ms Jodie Stewart, Ms Alicia Price, Ms Anna Martino, Manager Community Services, Temporary Clerk, Community Development Team Leader

1.1 Apologies and Leave of Absence

Nil

1.2 Acknowledgement of Country

Conducted by Chairperson.

1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil

2 Previous Minutes

RESOLVED Ms J Stewart/Ms D Monaghan

That the Minutes of the Meeting of the NAIDOC Week Community Committee held on 3 October 2019 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the NAIDOC Week Community Committee meeting held on 3 October 2019.

3 Presentations

3.1 Budget

TRIM Reference: 2019/2032

Chairperson advised closing balance as at 17 October 2019 was $7,741.81
Copy of bank statement attached.

RECOMMENDATION Cr S Nugent/Ms D Annesley

That the discussion on the budget status be noted.

RECOMMENDATION Ms J Stewart/Ms D Monaghan

That $600.00 be donated to the Elders Luncheon, which includes $200.00 already approved for transport. Extra money is being used for entertainment to be provided by Luke Barnes and Ricky Ah See.

3.2 Correspondence

TRIM Reference: 2019/2034

Nil

3.3 Calendar of Annual and Significant Events - 2019

TRIM Reference: 2019/2033

Nil

4 General Reports

4.1 Task List and Action Plan - NAIDOC Week Celebrations 2019

TRIM Reference: 2019/2035

RECOMMENDATION Ms D Monaghan/Mr C McLean

That the Committee Consider and Discuss Items in the Task List and Action Plan for the NAIDOC Week Celebrations 2019, and that the report be updated.

The Meeting Closed at 2.05pm