MINUTES OF THE
Ordinary Council Meeting
HELD IN Council Chamber, Civic Centre, Byng Street, Orange
ON 19 November 2019
COMMENCING AT 7.00pm
Attendance
Cr R Kidd (Mayor), Cr S Romano (Deputy Mayor), Cr J McRae, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr G Taylor (7.04pm), Cr R Turner, Cr J Whitton
Chief Executive Officer, Acting Director Corporate and Commercial Services, Acting Director Development Services, Manager Corporate and Community Relations, Manager Engineering Services, Communications Officer
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RESOLVED - 19/567 Cr M Previtera/Cr S Munro That the apologies be accepted from Cr K Duffy and Cr J Hamling for the Council Meeting of Orange City Council on 19 November 2019. |
For: Unanimous
Against: Nil
Absent: Cr Hamling, Cr Duffy
1.2 LIVESTREAMING AND RECORDING
The Mayor advised that the meeting was being livestreamed and recorded.
1.4 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
Nil
GOOD NEWS FOLDER
1 Email from Phillip Schwebel thanking Council for fast service in fixing pot holes in parts of Clifton Grove, after he had emailed a request in to have fixed.
2 Email from Amanda Dietiker thanking Council and everyone involved in making the footpath a reality along the western side of Brendon Sturgeon Oval and continuing along Anson Street to Bletchington Street. It makes a big difference getting kids around the area with a stroller and bike trailer.
3 Go
Get opened servicing this week with two services at the Airport.
THERE WAS A MINUTES SILENCE FOR MR JOHN HAMILTON AND MR TONY SMITH WHO RECENTLY PASSED AWAY
LATE ITEM
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RESOLVED - 19/568 Cr S Munro/Cr J Whitton That the following late item be dealt with at the meeting of Orange City Council held on 19 November 2019: CCL 6.4 Procurement of Robertson Park Amenities Block
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For: Unanimous
Against: Nil
Absent: Cr Hamling, Cr Duffy
3 Confirmation of Minutes of Previous Meeting
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RESOLVED - 19/569 Cr J Whitton/Cr G Taylor That the Minutes of the Ordinary Meeting of Orange City Council held on 7 November 2019 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Council meeting held on 7 November 2019. |
For: Unanimous
Against: Nil
Absent: Cr Hamling, Cr Duffy
4 Notices of Motion/Notices of Rescission
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TRIM Reference: 2019/2458 |
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RESOLVED - 19/570 Cr S Nugent/Cr R Turner That Council review its material procurement policies and practices with a view to increasing procurement of products that use recycled materials.
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For: Unanimous
Against: Nil
Absent: Cr Hamling, Cr Duffy
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TRIM Reference: 2019/2448 |
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RESOLVED - 19/571 Cr S Nugent/Cr M Previtera 1 That the resolutions made by the Planning and Development Committee at its meeting held on 7 November 2019 be noted. 2 That the resolutions made by the Infrastructure Policy Committee at its meeting held on 7 November 2019 be noted. 3 That the resolutions made by the Sport and Recreation Policy Committee at its meeting held on 7 November 2019 be noted. 4 That the resolutions made by the Environmental Sustainability Policy Committee at its meeting held on 7 November 2019 be noted. 5 That the resolutions made by the Finance Policy Committee at its meeting held on 7 November 2019 be noted. 6 That the resolutions made by the Services Policy Committee at its meeting held on 7 November 2019 be noted.
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For: Unanimous
Against: Nil
Absent: Cr Hamling, Cr Duffy
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Cr Taylor requested a review of the radio advertisement for water restrictions to avoid confusion as to what Level 5 water restrictions meant. |
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TRIM Reference: 2019/2425 |
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RESOLVED - 19/572 Cr S Munro/Cr R Turner That Council resolves: 1 To note the Statement of Investments as at 31 October 2019. 2 To adopt the certification of the Responsible Accounting Officer.
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For: Unanimous
Against: Nil
Absent: Cr Hamling, Cr Duffy
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TRIM Reference: 2019/2368 |
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RESOLVED - 19/573 Cr J McRae/Cr S Nugent That Council note the report on Councillor Attendance, Training and Compliance.
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For: Unanimous
Against: Nil
Absent: Cr Hamling, Cr Duffy
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TRIM Reference: 2019/2267 |
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RESOLVED - 19/574 Cr S Munro/Cr R Turner That Council resolves to: 1 Adopt the Blackmans Swamp Creek and Ploughmans Creek Flood Study – April 2019 Rev 1.1 (includes the revisions recommended in the body of this report). 2 Adopt the amendments to the Development Control Plan attached and referred to in the body of this report.
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For: Unanimous
Against: Nil
Absent: Cr Hamling, Cr Duffy
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TRIM Reference: 2019/2137 |
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RESOLVED - 19/575 Cr J Whitton/Cr S Munro That Council resolves to: 1 That Council adopt Amendment 24 to Orange Local Environmental Plan 2011 as exhibited; and 2 That Council adopt the amendment to Orange Development Control Plan 2004 relating to flood controls, updated to reflect the LEP land use definitions.
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For: Unanimous
Against: Nil
Absent: Cr Hamling, Cr Duffy
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TRIM Reference: 2019/2423 |
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This report was withdrawn and will be presented to the Council Meeting to be held on 3 December 2019.
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For: Unanimous
Against: Nil
Absent: Cr Hamling, Cr Duffy
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TRIM Reference: 2019/2401 |
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RESOLVED - 19/576 Cr S Nugent/Cr R Turner That Council resolves to adopt the following policies: · ST029 – Donations and Grants
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For: Unanimous
Against: Nil
Absent: Cr Hamling, Cr Duffy
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TRIM Reference: 2019/2428 |
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RESOLVED - 19/577 Cr S Nugent/Cr S Munro That Council resolves to: 1 Place the following draft Strategic Policy on public exhibition for a minimum of 28 days: · ST077 – Water Carting
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For: Unanimous
Against: Nil
Absent: Cr Hamling, Cr Duffy
In accordance with the Local Government Act 1993, and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a Confidential Session of the Council meeting closed to the press and public.
In response to a question from the Mayor, the Chief Executive Officer advised that no written submissions had been received relating to any item listed for consideration by the Closed Meeting of Council.
The Mayor extended an invitation to any member of the public present at the meeting to make a presentation to the Council as to whether the meeting should be closed for a particular item.
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RESOLVED - 19/578 Cr S Munro/Cr S Romano That Council adjourn into a Closed Meeting and members of the press and public be excluded from the Closed Meeting, and access to the correspondence and reports relating to the items considered during the course of the Closed Meeting be withheld unless declassified by separate resolution. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the items listed come within the following provisions: 6.1 Southern Phone - Acquisition of Shares by AGL This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (d)i commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it. 6.2 Lease Part Post Office for Outdoor Dining Area This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. 6.3 Tender Construction of Sir Jack Brabham Change Rooms and Amenities Block This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business and (d)i commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it. 6.4 Procurement of Robertson Park Amenities Block This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. |
The Mayor declared the Ordinary Meeting of Council adjourned for the conduct of the Closed Meeting at 7.55pm.
The Mayor declared the Ordinary Meeting of Council resumed at 8.10pm.
7 Resolutions from Closed Meeting
The Chief Executive Officer read out the following resolutions made in the Closed Meeting of Council.
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TRIM Reference: 2019/2381 |
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RESOLVED - 19/579 Cr S Munro/Cr T Mileto 1 That Council accept the offer from AGL for the acquisition of its 1 ordinary share and 1 preference share. 2 That the Chief Executive Officer be authorised to execute relevant documents. 3 That approval be granted for use of the Council Seal on all relevant documents if required.
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For: Unanimous
Against: Nil
Absent: Cr Hamling, Cr Duffy
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TRIM Reference: 2019/2447 |
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RESOLVED - 19/580 Cr S Munro/Cr S Nugent That Council resolves: 1 To enter into a lease with Alceon Group Pty Limited for a period of 20 years plus four 5 year options in accordance with the terms contained in this report. 2 To grant approval for the use of the Council Seal on any necessary documentation.
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For: Unanimous
Against: Nil
Absent: Cr Hamling, Cr Duffy
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Cr Turner requested a letter be sent to the management of the Orange City Centre congratulating them on the re-opening of the centre. |
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TRIM Reference: 2019/2457 |
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RESOLVED - 19/581 Cr S Nugent/Cr M Previtera That Council resolves to: 1 Award the contract for the construction of the Sir Jack Brabham Park Change Rooms and Amenities Block to Renascent Australia Pty Ltd for the amount of $664,985; 2 Allocate a contingency for the project as detailed in this report to be managed during the project; and 3 Grant permission to affix the Council Seal to all relevant documents.
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For: Cr Kidd, Cr McRae, Cr Mileto, Cr Nugent, Cr Previtera, Cr Romano, Cr Taylor, Cr Whitton
Against: Cr Munro, Cr Turner
Absent: Cr Hamling, Cr Duffy
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TRIM Reference: 2019/2504 |
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RESOLVED - 19/582 Cr S Nugent/Cr R Kidd That Council resolves to permit the procurement of the Robertson Park Amenities Block in line with the new Local Government Act Procurement Regulations, rather than a Tender process.
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For: Unanimous
Against: Nil
Absent: Cr Hamling, Cr Duffy
The Meeting Closed at 8.14PM
This is Page Number 8 and the Final Page of the Minutes of the Ordinary Meeting of Orange City Council held on 19 November 2019.