Ordinary Council Meeting

 

Agenda

 

7 November 2019

 

 

Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that an Ordinary meeting of ORANGE CITY COUNCIL will be held in the Council Chamber, Civic Centre, Byng Street, Orange on Thursday, 7 November 2019  commencing at 7:00pm.

 

 

David Waddell

Chief Executive Officer

 

For apologies please contact Administration on 6393 8218.

  

 


Council Meeting                                                                                       7 November 2019

Agenda

EVACUATION PROCEDURE

In the event of an emergency, the building may be evacuated. You will be required to vacate the building by the rear entrance and gather at the breezeway between the Library and Art Gallery buildings. This is Council's designated emergency muster point.

Under no circumstances is anyone permitted to re-enter the building until the all clear has been given and the area deemed safe by authorised personnel.

In the event of an evacuation, a member of Council staff will assist any member of the public with a disability to vacate the building.

  

1                Introduction.. 4

1.1            Apologies and Leave of Absence. 4

1.2            Livestreaming and Recording. 4

1.3            Acknowledgement of Country. 4

1.4            Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests. 4

2                Mayoral Minutes. 4

Nil

COUNCIL MEETING ADJOURNS FOR THE CONDUCT OF THE OPEN FORUM

COUNCIL MEETING RESUMES

3                Confirmation of Minutes of Previous Meeting.. 5

3.1            Minutes of the Ordinary Meeting of Orange City Council held on 22 October 2019  6


COUNCIL MEETING ADJOURNS FOR THE CONDUCT OF THE POLICY COMMITTEES

Planning and Development - Chaired by Cr Russell Turner

Employment and Economic Development - NO ITEMS FOR CONSIDERATION

Infrastructure - Chaired by Cr Jeff Whitton

Sport and Recreation - Chaired by Cr Jason Hamling

Environmental Sustainability - Chaired by Cr Mario Previtera

Finance - Chaired by Cr Joanne McRae

Services - Chaired by Cr Scott Munro

COUNCIL MEETING RESUMES

4                Notices of Motion/Notices of Rescission.. 22

4.1            Notice of Motion - Traffic control methods Turner Crescent 22

4.2            Notice of Motion - Business Rates. 23

 

5                General Reports. 24

5.1            Quarterly Budget Review and Performance Indicators - Quarter 1 of 2019/20. 24

5.2            2019 Australian Airports Association Annual Conference. 109

6                Closed Meeting - See Closed Agenda.. 149

6.1            EOI - Loan borrowings. 151

6.2            Acquisition easement Lot 39 DP 788920 - Construction of Sewer Easement 153

6.3            Acquisition easement Lot 44 DP 788920 - Construction of Sewer Easement 155

6.4            Acquisition easement Lot 54 DP 867205 - Construction of Sewer Easement 157

7                Resolutions from closed meeting.. 158

 


Council Meeting                                                                                       7 November 2019

1       Introduction

1.1     Apologies and Leave of Absence

1.2     LIVESTREAMING AND RECORDING

This Council Meeting is being livestreamed and recorded. By speaking at the Council Meeting you agree to being livestreamed and recorded. Please ensure that if and when you speak at this Council Meeting that you ensure you are respectful to others and use appropriate language at all times. Orange City Council accepts no liability for any defamatory or offensive remarks or gestures made during the course of this Council Meeting. A recording will be made for administrative purposes and will be available to Councillors.

1.3     Acknowledgement of Country

I would like to acknowledge the Wiradjuri people who are the Traditional Custodians of the Land. I would also like to pay respect to the Elders both past and present of the Wiradjuri Nation and extend that respect to other Aboriginal Australians who are present.

1.4     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.

The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.

As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.

Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.

Recommendation

It is recommended that Councillors now disclose any conflicts of interest in matters under consideration by the Council at this meeting.

2       Mayoral Minutes

Nil       


 

 

3       Confirmation of Minutes of Previous Meeting

RECOMMENDATION

That the Minutes of the Ordinary Meeting of Orange City Council held on 22 October 2019 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate records of the proceedings of the Council meeting held on 22 October 2019.

 

Attachments

1        Minutes of the Ordinary Meeting of Orange City Council held on 22 October 2019



ORANGE CITY COUNCIL

 

MINUTES OF THE

Ordinary Council Meeting

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 22 October 2019

COMMENCING AT 7:00PM


 1      Introduction

Attendance

Cr R Kidd (Mayor) (7.30pm), Cr S Romano (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr J McRae, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr G Taylor, Cr R Turner, Cr J Whitton

Chief Executive Officer, Acting Director Corporate and Commercial Services (Freeman), Acting Director Development Services (Hodges), Director Community, Recreation and Cultural Services, Director Technical Services, Manager Corporate and Community Relations, Manager Development Assessments, Manager Business Development, Legal and Property Officer (Hyde)

 

1.1     APOLOGIES

 

RESOLVED - 19/506                                                                          Cr J Whitton/Cr S Nugent

That the apologies be accepted from Cr M Previtera and for lateness Cr R Kidd (Mayor) for the Council Meeting of Orange City Council on 22 October 2019.

For: Cr Romano, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent, Cr Taylor, Cr Turner, Cr Whitton

Against: Nil

Absent: Cr Previtera, Cr Kidd

1.2     LIVESTREAMING AND RECORDING

The Deputy Mayor advised that the meeting was being livestreamed and recorded.

 

RESOLVED - 19/507                                                                               Cr K Duffy/Cr S Munro

That WIN News be given permission to record the Council Meeting.

For: Cr Romano, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent, Cr Taylor, Cr Turner, Cr Whitton

Against: Nil

Absent: Cr Previtera, Cr Kidd

 

1.3     ACKNOWLEDGEMENT OF COUNTRY

 

1.4     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil

 

2       Mayoral Minutes

Nil 

 

THE DEPUTY MAYOR READ OUT THE GOOD NEWS FOLDER

1               Email from Norm Bolitho wishing to pass on his gratitude to Councillors for their valuable time to listen to concerns of residents regarding the Housing Plus development that was to be at 78 Forbes Road as well as the executives of the Planning department for their patience dealing with many enquiries.

    Also thanking staff on the customer service counter for their smiling faces.

2               Email from Ria White passing on her thank you to 2 Council staff members, Sally-Lea Bilby and Sanjay Sood who recently assisted her with an enquiry. They were extremely friendly, knowledgeable and professional to the core.

3        Email from Cr McRae who attended the Mission Australia Benjamin Short Grove opening of Frog Ponds and Insect Hotel and they particularly commended Jay from the Botanic Gardens team on his work with them, including visits to the Botanic Gardens and assistance with plant selection and general all round good guy.

 

 

THE DEPUTY MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE OPEN FORUM AT 7.10PM

 

OPEN FORUM

Mr Vijay Bohra spoke in support of item 5.4 Request for Financial Assistance on behalf of Desi Aussies of Orange

Mr John Chamberlain spoke in support of item 4.1 Rescission Motion: DA 215/2019(1) - 36-40 Turner Crescent Orange

Mr Graeme Scott spoke in support of item 4.1 Rescission Motion: DA 215/2019(1) - 36-40 Turner Crescent Orange

 

THE DEPUTY MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL RESUMED AT 7.20PM


 

 

3       Confirmation of Minutes of Previous Meeting

RESOLVED - 19/508                                                                              Cr S Nugent/Cr K Duffy

That the Minutes of the Ordinary Meeting of Orange City Council held on 1 October 2019 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Council meeting held on 1 October 2019.

For: Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent, Cr Romano, Cr Taylor, Cr Turner, Cr Whitton

Against: Nil

Absent: Cr Previtera, Cr Kidd

 

RESOLVED - 19/509                                                                             Cr R Turner/Cr T Mileto

That the Minutes of the Extraordinary Meeting of Orange City Council held on 8 October 2019 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Council meeting held on 8 October 2019.

For: Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent, Cr Romano, Cr Taylor, Cr Turner, Cr Whitton

Against: Nil

Absent: Cr Previtera, Cr Kidd

 

** Cr Kidd (Mayor) arrived at the meeting with the time being 7.25pm and took the Chair.

 

 

RESOLVED - 19/510                                                                               Cr K Duffy/Cr G Taylor

That Item 4.2 (Notice of Motion – Mitchell Highway Public Reserve Rezoning) be dealt with before Item 4.1 (Rescission Motion – DA 215/2019(1) – 36-40 Turner Crescent, Orange).

 

For: Cr Kidd, Cr Duffy, Cr Munro, Cr Romano Cr Taylor, Cr Whitton

Against: Cr Hamling, Cr McRae, Cr Mileto, Cr Nugent, Cr Turner

Absent: Cr Previtera


 

 

4       Notices of Motion/Notices of Rescission

4.2     Notice of Motion - Mitchell Highway Public Reserve Rezoning

TRIM Reference:        2019/2222

MOTION                                                                                                 Cr K Duffy/Cr G Taylor

That Council:

1        Seek rezoning of Lot 196  DP 1007290 from Public Reserve to Operational Land;

2        Seek Mitchell Highway (Molong Road) Access on Lot 196 DP 1007290.

AMENDMENT                                                                                     Cr J McRae/Cr S Nugent

That this item be deferred in order to receive further information from staff.

For: Cr McRae, Cr Nugent, Cr Turner

Against: Cr Kidd, Cr Duffy, Cr Hamling, Cr Mileto, Cr Munro, Cr Romano, Cr Taylor, Cr Whitton

Absent: Cr Previtera

THE AMENDMENT ON BEING PUT TO THE MEETING WAS LOST

THE MOTION ON BEING PUT TO THE MEETING WAS CARRIED

RESOLVED - 19/511                                                                               Cr K Duffy/Cr G Taylor

That Council:

1        Seek rezoning of Lot 196  DP 1007290 from Public Reserve to Operational Land;

2        Seek Mitchell Highway (Molong Road) Access on Lot 196 DP 1007290.

 

For: Cr Kidd, Cr Duffy, Cr Hamling, Cr Munro, Cr Romano, Cr Taylor, Cr Whitton

Against: Cr McRae, Cr Mileto, Cr Nugent, Cr Turner

Absent: Cr Previtera


 

 

4.1     Rescission Motion - DA 215/2019(1) - 36-40 Turner Crescent, Orange

TRIM Reference:        2019/2294

RESCISSION MOTION                                                                            Cr K Duffy/Cr S Munro

That Council rescind the following resolution of the Planning and Development Committee Meeting of 3 September 2019.

2.3     Development Application DA215/2019(1) - 36-40 Turner Crescent (Centre Based Child Care Facility)

TRIM Reference:           2019/1822

RESOLVED - 19/427                                                                               Cr R Turner/Cr S Munro

That Council resolves to consent to development application DA 215/2019(1) for Centre Based Child Care Facility at Lot 194 DP 1007290 - 36-40 Turner Crescent, Orange, pursuant to the conditions of consent in the attached Notice of Approval.

 

THE MOTION ON BEING PUT TO THE MEETING WAS LOST

For: Cr Duffy, Cr Hamling, Cr Romano, Cr Taylor, Cr Whitton

Against: Cr Kidd, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent, Cr Turner

Absent: Cr Previtera

 

 

4.3     Notice of Motion - Councillor Attendance, Training and Compliance

TRIM Reference:        2019/2152

RESOLVED - 19/512                                                                            Cr J McRae/Cr S Nugent

That Council be provided with a report including the following information for the current Council term:

1        Councillor Training.

2        Councillor attendance at Council Meetings.

3        Councillor attendance at Community Committee Meetings.

4        Councillor attendance at briefing sessions and workshops.

5        Councillor Code of Conduct Training completed within the required time period.

6        Completion of Declarations of Interest by due dates.

 

For: Cr Kidd, Cr Hamling, Cr McRae, Cr Mileto, Cr Nugent, Cr Turner

Against: Cr Duffy, Cr Munro, Cr Romano, Cr Taylor, Cr Whitton

Absent: Cr Previtera         

 


 

 

4.4     Notice of Motion - Local Preference Purchasing Policy

TRIM Reference:        2019/2261

RESOLVED - 19/513                                                                            Cr J McRae/Cr S Nugent

That Council review the Strategic Policy ST109 – Local Preference Purchasing with a view to increasing the 2% local price advantage and possibly including a NSW/Australian made component, thus increasing Orange City Council’s economic impact and supporting local businesses to supply goods and services to council.

 

For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent, Cr Romano, Cr Taylor, Cr Turner, Cr Whitton            

Against: Nil

Absent: Cr Previtera

 

 

4.5     Notice of Motion - Development Forum

TRIM Reference:        2019/2269

MOTION                                                                                             Cr S Munro/Cr J Hamling

That Council resolves:

1        That an invitation be extended to developers to attend a forum to discuss issues faced by developers in Orange;

2        That Councillor Munro be appointed to chair the forum and the CEO be invited to attend as the only Council staff attendee.

AMENDMENT                                                                                        Cr S Munro/Cr K Duffy

That Council resolves:

1        That an invitation be extended to developers to attend a forum to discuss issues faced by developers in Orange;

2        That the Mayor, Deputy Mayor and Chair of PDC Committee Councillor Turner be invited to chair the forum and the CEO be invited to attend with a scribe.

For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent, Cr Romano, Cr Taylor, Cr Turner, Cr Whitton        

Against: Nil

Absent: Cr Previtera

THE AMENDMENT ON BEING PUT TO THE MEETING WAS CARRIED AND BECAME THE MOTION

THE MOTION ON BEING PUT TO THE MEETING WAS LOST

For: Cr Kidd, Cr Hamling, Cr Munro, Cr Romano, Cr Turner

Against: Cr Duffy, Cr McRae, Cr Mileto, Cr Nugent, Cr Taylor, Cr Whitton

Absent: Cr Previtera

 

5       General Reports

5.1     Recommendations and Resolutions from Policy Committees

TRIM Reference:        2019/2238

RESOLVED - 19/514                                                                          Cr J Whitton/Cr S Nugent

1        That the resolutions made by the Planning and Development Committee at its meeting held on 1 October 2019 be noted.

2        That the resolutions made by the Employment and Economic Development Policy Committee at its meeting held on 1 October 2019 be noted.

3        That the resolutions made by the Infrastructure Policy Committee at its meeting held on 1 October 2019 be noted.

4        That the resolutions made by the Environmental Sustainability Policy Committee at its meeting held on 1 October 2019 be noted.

5        That the resolutions made by the Finance Policy Committee at its meeting held on 1 October 2019 be noted.

6        That the resolutions made by the Services Policy Committee at its meeting held on 1 October 2019 be noted.

 

For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent, Cr Romano, Cr Taylor, Cr Turner, Cr Whitton            

Against: Nil

Absent: Cr Previtera

 

** Cr Romano left the meeting with the time being 9.35pm**

 

5.2     Update on Outstanding Resolutions of Council including Questions Taken on Notice and Notices of Motions.

TRIM Reference:        2019/2239

RESOLVED - 19/515                                                                            Cr S Nugent/Cr G Taylor

That the information provided in the report by the Manager Corporate Governance on Outstanding and Completed Notices of Motion, Questions of Notice and Matters arising be acknowledged.

 

For: Cr Kidd, Cr Duffy Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent, Cr Taylor, Cr Turner, Cr Whitton         

Against: Nil

Absent: Cr Previtera, Cr Romano

 

5.3     Statement of Investments - September  2019

TRIM Reference:        2019/2237

RESOLVED - 19/516                                                                          Cr J Whitton/Cr S Nugent

That Council resolves:

1        To note the Statement of Investments as at 30 September 2019.

2        To adopt the certification of the Responsible Accounting Officer.

 

For: Cr Kidd, Cr Duffy Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent, Cr Taylor, Cr Turner, Cr Whitton         

Against: Nil

Absent: Cr Previtera, Cr Romano


 

 

5.4     Request for Financial Assistance - Round 1 of 2019/2020 - Event Sponsorship Program

TRIM Reference:        2019/2221

RESOLVED - 19/517                                                                             Cr R Turner/Cr T Mileto

The Council resolves:

1        That funding of $1,000.00 be made from the Regional Enterprise Development – Skills and Training Program Fund to the Creative Bootcamp Workshop (event promotion).

2        That 3rd Orange Scout Camp not be funded.

3        That funding of $1,437.00 be made from the Regional Enterprise Development – Skills and Training Program Fund to the Orange Jobs expo and Try A Trade Day 2019 (Council venue hirer).

4        That funding of $1,393.95 be made from the Event Sponsorship Program Fund to the Orange Campdraft and Rodeo Inc (Council venue hirer, water carting).

5        That Orange City Bowling Club not be funded.

6        That funding of $3,500.00 be made from the Event Sponsorship Program Fund to the Gnoo Blas Classic Car Club (event promotion).

7        That funding of $2,255.00 be made from the Event Sponsorship Program Fund to the Desi Aussies of Orange (Council venue hirer, event promotion).

8        That funding of $5,000.00 be made from the Event Sponsorship Program Fund to the FOOD Week Inc (event promotion).

9        That funding of $1,000.00 be made from the Event Sponsorship Program Fund to the Allegri Singers (event promotion).

10      That funding of $3,500.00 be made from the Event Sponsorship Program Fund to the Bicycle Network Inc (event promotion).

11      Place the proposed allocation of funds to Jumbled who is a business acting for profit on public exhibition for a minimum of 28 days (in accordance with section 356 of the Local Government Act 1993).

 

For: Cr Kidd, Cr Duffy Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent, Cr Taylor, Cr Turner, Cr Whitton         

Against: Nil

Absent: Cr Previtera, Cr Romano

 


 

** Cr Romano returned to meeting with the time being 9.43pm**

 

5.5     A Day on the Green

TRIM Reference:        2019/2175

RESOLVED - 19/518                                                                          Cr J Hamling/Cr S Nugent

That Council exhibit for 28 days the intention to provide funding to Roundhouse Entertainment for the Heifer Station A Day on the Green to support the event and site establishment as follows:

·         Year 1 2019/20 - $40,000

·         Year 2 2020/21 - $10,000

·         Year 3 2021/22 - $10,000

 

For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent, Cr Romano, Cr Taylor, Cr Turner, Cr Whitton            

Against: Nil

Absent: Cr Previtera

 

5.6     Register of Disclosures - Interests of Councillors and Designated Persons

TRIM Reference:        2019/2240

RESOLVED - 19/519                                                                         Cr J Hamling/Cr J Whitton

That the Register of Returns for the period 1 July 2018 – 30 June 2019 disclosing interests of Councillors and Designated Persons and tabled at the Council Meeting of 22 October 2019 be acknowledged.

 

For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent, Cr Romano, Cr Taylor, Cr Turner, Cr Whitton            

Against: Nil

Absent: Cr Previtera

 

5.7     School Based Trainee Program

TRIM Reference:        2019/2231

RESOLVED - 19/520                                                                                Cr R Kidd/Cr S Munro

That Council resolve to approve a School Based Trainee Program as detailed in the report.

 

For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent, Cr Romano, Cr Taylor, Cr Turner, Cr Whitton            

Against: Nil

Absent: Cr Previtera

 


 

5.8     Strategic Policy Review

TRIM Reference:        2019/2024

RESOLVED - 19/521                                                                          Cr S Nugent/Cr J Whitton

That Council resolves to adopt the following policies:

·         ST134 – Strategic Policy – Vehicle Access – Orange Airport

·         ST039 – Gifts and Benefits

 

For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent, Cr Romano, Cr Taylor, Cr Turner, Cr Whitton            

Against: Nil

Absent: Cr Previtera

 

5.9     Parking Enforcement

TRIM Reference:        2019/2260

RESOLVED - 19/522                                                                           Cr R Turner/Cr S Nugent

That Council acknowledge the report by the Manager Development Assessments.

 

For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent, Cr Romano, Cr Taylor, Cr Turner, Cr Whitton            

Against: Nil

Absent: Cr Previtera

 

 


 

            

5.10   Minutes of the City of Orange Traffic Committee meeting - 10 September 2019

TRIM Reference:        2019/2272

RESOLVED - 19/523                                                                             Cr R Turner/Cr T Mileto

That Council resolves:

1        To acknowledge the reports presented to the City of Orange Traffic Committee at its meeting of 10 September 2019.

2        Recommendations 3.1 to 3.4 from the minutes of the City of Orange Traffic Committee meeting of 10 September 2019 being:

3.1     That the Conditional Approval for the Orange Triathlon Events - 2019/2020 Season be endorsed subject to compliance with the attached conditions;

3.2     That Council approves the conditional approval for the Santa Arrival event on 30 November 2019;

3.3     That the Conditional Approval for the 2020 Orange Running Festival on 8 March 2020 be endorsed subject to compliance with the attached conditions;

3.4     That Council change the 45 degree parking to parallel parking at the eastern arm of the corner of Kite Street and Lords Place.

 

For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent, Cr Romano, Cr Taylor, Cr Turner, Cr Whitton            

Against: Nil

Absent: Cr Previtera

 

5.11   Classification of Land - Sophie Drive

TRIM Reference:        2019/1852

RESOLVED - 19/524                                                                            Cr S Nugent/Cr S Munro

1        That Lot 13 DP 1255866 Sophie Drive be classified as Operational Land pursuant to Chapter 6, Part 2 of the Local Government Act 1993.

2        That authority be granted to affix the Council Seal on necessary documentation if required.

 

For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent, Cr Romano, Cr Taylor, Cr Turner, Cr Whitton            

Against: Nil

Absent: Cr Previtera


 

 

5.12   Christmas/New Year Recess 2019/2020

TRIM Reference:        2019/2199

RESOLVED - 19/525                                                                          Cr J Hamling/Cr S Nugent

That Council resolves:

1        The Civic Centre, Giyalang Ganya and Works Depot close down for the Christmas period from Wednesday 25 December 2019 to Wednesday 1 January 2020 (inclusive).

2        During the period 25 December 2019 to 4 February 2020, Council delegate its function to determine development applications and planning matters, with the exception of matters that cannot be delegated under the Local Government Act 1993 or the Environmental Planning and Assessment Act 1979, in circumstances where it is unreasonable to defer consideration of the matter, to the Mayor, Chairperson of the Planning and Development Committee, and the Chief Executive Officer (so that the Chief Executive Officer and either the Mayor OR the Chairperson of the Planning and Development Committee, are available to determine matters).

 

For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent, Cr Romano, Cr Taylor, Cr Turner, Cr Whitton            

Against: Nil

Absent: Cr Previtera

 

 


 

 

6       Closed Meeting

In accordance with the Local Government Act 1993, and the Local Government (General) Regulation 2005, in the opinion of the Chief Executive Officer, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a Confidential Session of the Council meeting closed to the press and public.

In response to a question from the Mayor, the Chief Executive Officer advised that no written submissions had been received relating to any item listed for consideration by the Closed Meeting of Council.

The Mayor extended an invitation to any member of the public present at the meeting to make a presentation to the Council as to whether the meeting should be closed for a particular item.

RESOLVED - 19/526                                                                           Cr J Whitton/Cr S Munro

That Council adjourn into a Closed Meeting and members of the press and public be excluded from the Closed Meeting, and access to the correspondence and reports relating to the items considered during the course of the Closed Meeting be withheld unless declassified by separate resolution. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the items listed come within the following provisions:

6.1     Tender Construction of Wade Park Indoor Cricket Centre

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business and (d)i commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

6.2     Lease 6 Astill Drive Orange

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

    

The Mayor declared the Ordinary Meeting of Council adjourned for the conduct of the Closed Meeting at 10.04pm.

The Mayor declared the Ordinary Meeting of Council resumed at 10.43pm.


 

 

7       Resolutions from Closed Meeting

The Acting Director Corporate and Commercial Services read out the following resolutions made in the Closed Meeting of Council.

6.1     Tender Construction of Wade Park Indoor Cricket Centre

TRIM Reference:        2019/2113

RESOLVED - 19/527                                                                           Cr J Hamling/Cr S Munro

That Council resolves to:

1        Award the contract for the Architectural Design for the Construction of the Wade Park Indoor Cricket Centre to Hines Constructions Pty Ltd for the amount of $2,830,532;

2        Allocate $150,000 for the fit out of the indoor cricket pitches and netting system;

3        Allocate a contingency for the project as detailed in this report to be managed during the project; and

4        Grant permission to affix the Council Seal to all relevant documents.

 

 

Division of Voting

Voted For

Cr R Kidd (Mayor), Cr S Romano (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr J McRae, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr G Taylor, Cr R Turner, Cr J Whitton

Voted Against

Nil

Absent

Cr M Previtera

 

6.2     Lease 6 Astill Drive Orange

TRIM Reference:        2019/1976

RESOLVED - 19/528                                                                               Cr K Duffy/Cr S Munro

That Council resolves:

1        To enter into a lease of 6 Astill Street for a term of 5 years plus 2 one year options.

2        That permission be granted for the use of the Council seal on any necessary documentation.

 

For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent, Cr Romano, Cr Taylor, Cr Turner, Cr Whitton            

Against: Nil

Absent: Cr Previtera

 


 

6.3     LATE ITEM - BRIEFING ON LEGAL MATTER

RESOLVED - 19/529                                                                                      Cr Kidd/Cr Turner

That Council delegates to the Chief Executive Officer to manage the proceedings commenced by Housing Plus in the Land and Environment Court in respect of Council’s Refusal of Development Application 141/2019(1) for Multi-Dwelling Housing at 78 Lantana Place, Orange.

For: Cr Kidd, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent, Cr Romano, Cr Turner

Against: Cr Duffy, Cr Taylor, Cr Whitton

Absent: Cr Previtera

 

 

The Meeting Closed at 10.44pm

 

This is Page Number 21 and the Final Page of the Minutes of the Ordinary Meeting of Orange City Council held on 22 October 2019.

     


Council Meeting                                                                                       7 November 2019

4       Notices of Motion/Notices of Rescission

4.1     Notice of Motion - Traffic control methods Turner Crescent

RECORD NUMBER:       2019/2364

 

 

I, CR Scott Munro wish to move the following Notice of Motion at the Council Meeting of 7 November 2019:

 

Motion

That staff bring a report to Council on the potential of Council adding traffic calming infrastructure/traffic control in Turner Crescent in close proximity to the approved childcare building.

 

Background

This motion arises out of the recently approved Childcare DA by Council and my concerns that there may still be methods available to add to the safety of the street and nearby residents.

 

 

Signed Cr Scott Munro

STAFF COMMENT

The matter may need to be put through the City of Orange Traffic Committee.  A report will be brought to Council for consideration.

Financial Implications

Council would need to pay for any such infrastructure.

POLICY AND GOVERNANCE IMPLICATIONS

Nil

 

  


Council Meeting                                                                                       7 November 2019

4.2     Notice of Motion - Business Rates

RECORD NUMBER:       2019/2383

 

 

I, CR Joanne McRae wish to move the following Notice of Motion at the Council Meeting of 7 November 2019:

 

Motion

That a report be brought to Council on the levers available to Council to support Orange CBD businesses.

 

Background

Recently, there has been some back and forth in the media about business rates.

For Council to make informed decisions regarding business rates in Orange, a thorough review of CBD cost factors and potential economic impacts is required.

To support and inform Council in its budget processes, and in preparation for proposed forums with stakeholders, information specific to Orange as well as comparisons with other Local Government areas and their policies is appropriate.

The report should include information on:

·    Map of businesses/premises subject to special business rates 

·    Proportion of Orange businesses paying different rate categories 

·    Number of owner occupied premises paying business rates

·    Other Council service costs 

·    Other levers available to Council (eg parking levy, vacancy tax)

 

Attention is drawn to:

Albury has a CBD promotional levy and parking levy

https://www.alburycity.nsw.gov.au/business/responsibilities/rates-for-business 

 

Newcastle has special business rates on select property owners 

https://www.newcastle.nsw.gov.au/Special-Business-Rates

 

 

Signed Cr Joanne McRae

STAFF COMMENT

A report will be brought back to the December Council Meeting.

Financial Implications

Nil

POLICY AND GOVERNANCE IMPLICATIONS

Nil

 

   


Council Meeting                                                                                       7 November 2019

 

 

5       General Reports

5.1     Quarterly Budget Review and Performance Indicators - Quarter 1 of 2019/20

RECORD NUMBER:       2019/2277

AUTHOR:                       Jason Cooke, Manager Financial Services    

 

 

EXECUTIVE Summary

This report provides the first quarter review of the 2019/20 - 2022/23 Delivery/Operational Plan, as required under section 403 of the Local Government Act 1993. This report illustrates the progress Council is making on the strategies and tasks identified in its strategic planning documents.

This report also provides a summary of Council’s financial position over the quarter. The Directions (Collaborate, Live, Prosper, Preserve) financial summary tables with the attached Performance Indicators and quarterly review documents have been reviewed and updated and include projects across all three funds (General, Water and Sewer).

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “17.2 Collaborate - Ensure financial stability and support efficient ongoing operation”.

Financial Implications

The Quarterly Review has identified variations totalling $426,028 to Council’s adopted budget. The effect of these variations results in Council’s projected year-end consolidated position becoming a minor deficit of $76,916, including capital.

Table 1 below presents Council’s projected year-end result by Direction as identified in the Community Strategic Plan and the Delivery/Operational Plan. It is important to note that all red bracketed numbers in Tables 1-3 below indicate a surplus result for Council.

 

 

Direction

Adopted Budget

Proposed Variations

Proposed Budget

Collaborate

(26,382,683)

68,186

(26,314,497)

Live

14,499,544

309,444

14,808,988

Prosper

700,428

18,368

718,796

Preserve

10,833,599

30,030

10,863,629

Total

(349,112)

426,028

76,916

Table 1: Projected year-end position by Direction

 


 

Table 2 presents Council’s projected year-end result by Fund, showing Cost to Council (which includes capital expenditure, capital income and funding).

 

Fund

Adopted Budget

Proposed Variations

Proposed Budget

General

(258,074)

376,334

118,260

Water

(50,220)

9,847

(40,373)

Sewer

(40,818)

39,847

(971)

Total

(349,112)

426,028

76,916

Table 2: Projected year-end position by Fund

Table 3 presents Council’s projected year-end Operating Result (before capital) by Fund.

 

Fund

Adopted Budget

Proposed Variations

Proposed Budget

General

(158,152)

2,037,952

1,879,800

Water

(1,042,944)

9,847

(1,033,097)

Sewer

(1,205,656)

109,847

(1,095,809)

Total

(2,406,752)

2,157,646

(249,106)

Table 3: Projected year-end operating result by Fund

 

Material changes to budget in the September quarterly review

Further information on the individual variations proposed as part of this review, which have a material effect on Council’s financial results, has been detailed in Tables 4 to 9 below.

While there are a number of variations detailed in the Tables, the significant contributor to the overall net variation is due to the Southern Lights project which replaces Council’s street lights with modern LED equivalents. With an offsetting saving in electricity charges, an increase in general fund material and contracts budget of $2,300,000 has been added. While the project is funded by an external loan, the expense is accounted for as operating rather than capital due to the fact that the street lights are owned by Essential Energy and not Council.

Table 4: General Fund Operating Result

Adopted 19/20 general fund surplus operating result

($158,152)

ADD

Net increase in childcare and residential services

($153,157)

 

Museum Café Lease Income

($60,000)

 

 

Parks & Gardens materials costs diverted to capex

($60,500)

 

 

Interest saving on animal shelter loan

($30,000)

 

 

Insurance payment to replace parking camera

($51,032)

 

 

Allocation of block and R2R grants

($381,000)

 

 

Increase in operational contribution for easement

($5,454)

 

Electricity charge reduction re: Southern Lights

($250,000)

($1,149,295)

LESS

Region Land Use Strategy

$35,889

 

Mayor/Councillor Remuneration Increase

$3,267

 

Mine Conservation

$13,500

Cricket Centre Loan Interest

$20,000

Southern Lights LED replacement

$2,500,000

Southern Lights Loan Interest

$50,000

SFR Loan Interest

$260,000

Weeds Mapping System Increased Annual Cost

$6,900

Emergency Building Maintenance

$40,000

Casual Wages Budget for Airport

$70,000

Sustainability Officer

$29,539

Closing general fund deficit operating result

$1,879,800

 

Table 5: General Fund Overall Cost to Council

Adopted 19/20 general fund overall cost to council

($258,074)

ADD

Transfers from reserves

($610,000)

 

Net loan proceeds Southern Lights

($2,019,604)

($2,887,678)

LESS

Movement in general fund operating result

$2,037,952

Capex projects funded from operating income

$552,527

 

Loan repayments (cricket centre, animal shelter)

$355,459

 

Unplanned capital renewals budget

$60,000

Closing general fund overall cost to council deficit

$118,260

 

Table 6: Water Fund Operating Result

Adopted 19/20 water fund surplus operating result

($1,042,944)

LESS

Sustainability Officer

$9,847

Closing water fund surplus operating result

($1,033,097)

 

Table 7: Water Fund Overall Cost to Council

Adopted 19/20 water fund overall cost to council

($50,220)

LESS

Movement in water fund operating result

$9,847

Closing water fund overall cost to council surplus

($40,373)

 

Table 8: Sewer Fund Operating Result

Adopted 19/20 sewer fund surplus operating result

($1,205,656)

LESS

Move manhole replacement budget from capital to operating

$100,000

 

Sustainability Officer

$9,847

Closing sewer fund surplus operating result

($1,095,809)

 

Table 9: Sewer Fund Overall Cost to Council

Adopted 19/20 sewer fund overall cost to council

($40,818)

ADD

Move manhole replacement budget from capital to operating

($100,000)

 

 

 

 

 

LESS

Movement in sewer fund operating result

$109,847

 

Additional Fleet and Plant

$30,000

Closing sewer fund overall cost to council surplus

($971)

 

Policy and Governance Implications

Nil

 

Recommendation

That Council resolve:

1        That the information provided in the report on the quarterly budget and performance indicators review for July to September 2019 be acknowledged.

2        The bank reconciliation statement be acknowledged.

3        To adopt unfavourable variations in the consolidated overall cost to council arising from the September 2019 quarterly review amounting to $426,028.

 

further considerations

The recommendation of this report has been assessed against Council’s other key risk categories and the following comments are provided:

 

Service Delivery

The Performance Indicators highlight progress in achieving the strategies and actions set by Council’s Delivery/Operational Plan. The “traffic light” indicators show the status of each task. A green light indicates the task is on track. An amber light suggests some delay and a red light is provided to those tasks that are unable to be achieved. All tasks have a comment that indicates progress.

SUPPORTING INFORMATION

Highlights of the Quarter

Key achievements over the quarter include:

·    More than 20 community groups and 10 proposed events were grants council funding worth $54,000 to help them continue to provide services and entertainment for the Orange community.

·    The Library hosted its first Up Late event on a Friday evening in July.

·    Orange welcomed 1,000 people to the city for the Junior Regional Touch Football Championship.

·    Plant Ark‘s National Tree Day was marked with a community planting day at Lake Canobolas.

·    The updated flood study was placed on exhibition for community comment. There was extended online engagement and a face-to-face forum.

·    The Orange Readers & Writer’s Festival was held in August.

·    Orange City Council has purchased its first electric fleet vehicle.

·    The annual Banjo Paterson writing awards were held.

·    A public workshop was held to unveil Council’s roads and footpath construction program for the year ahead.

·    Council allocated $2.5 million to convert street lighting to LEDs.

·    Changes to planning regulations cleared the way for artisan food and drink producers to operate in inner city areas of Orange.

·    Titled THINK ORANGE, a new relation, business and investment website was launched.

·    The NSW Government announced $5.5 million to fund the upgrade of a water pipeline connecting Orange to Cowra (downstream of Wyangla).

·    The National Parks and Wildlife’s Mount Canobolas Plan of Management was amended to allow for expanded Mountain Bike trails.

·    A new 3-month strategy was implemented to detect leaks in Orange’s water pipe infrastructure.

·    Orange City Council appointed a new CEO.

·    A milestone in plans to develop a new business in the aluminium industry on the former Electrolux site with the lodging of the first development application (DA) for the project.

·    Urban design consultants compile a list of more than a hundred ideas as part of the Future City project.

·    Council placed a new draft Community Participation Plan on exhibition for community comment.

·    New turf cricket practice wickets at Wade Park were used for the first time.

·    Work began on Orange’s newest roundabout project at the corner of Hill St and Matthews Ave.

·    Orange moved to Level 5 water restrictions as storage levels dropped below 30% of total capacity.

 

Other Expenses

The format of the attached financial reports and the financial statements is prescribed.   Council has requested details of the “Other Expenses” element in the statements given the high value of this item. The additional information is provided in Table 10 below. The main change relates to savings on electricity charges due mainly to the Southern Lights project.

Table 10: Details of other expenses

 

 

Review of Income

Figure 1 below provides a snapshot of the split of Council’s income against budget.

Figure 1: Details of Council’s income as a percentage of annual budget as at 30 September (25% through the financial year)

Income streams such as User Charges and Fees and Other Revenues are currently on track as generally their rate of receipt is consistent throughout the year.

As Council’s annual rates are levied in July of each year, this income is almost fully recognised in the first quarter.


 

Other income streams are subject to external influences including interest rates, occurrences of development, or the success of grant applications and as such, it is difficult to ascertain their current performance. These income streams are routinely reviewed, and adjusted as appropriate, at each quarterly review.

On the assumption that all income is received at a constant consistent rate over the year, by the end of the September quarter 25 per cent should have been received. However, given the recognition of almost all rates and annual charges in the first quarter, approximately 48 per cent of revenue should have been received.  The “all income” bar of Figure 1 shows progress is slightly below this expected figure due mainly to the timing of capital grants and contributions still to be received.

Rates and Charges Collection

For the first quarter, a total of $3.57 million (16.97 per cent) remains outstanding for rates and annual charges. For the purposes of comparison, for the same quarter last financial year 17.47 per cent of the amount payable remained outstanding.

 

Figure 2: Outstanding rates Q1 2019/20 vs Q1 2018/19

 

Review of Expenditure

Figure 3 provides a snapshot of the progress of Council’s expenditure.

Figure 3: Details of Council’s expenditure as a percentage of annual budget

 

In general, Council’s routine operational expenses should be incurred at a consistent rate. These include expense groupings such as Employee Costs, Materials and Contracts, Plant Expenses, and Other Expenses. As presented in Figure 3 above, most of these expense groups are slightly below budget. Depreciation ordinarily would be consistent throughout the year, however depreciation is not able to be generated until after the finalisation of the previous year’s financial statements. As at the end of the quarter, these statements were still in the process of being prepared and audited.

Council rates for Council-owned properties are paid in full at the start of the year, however these are a minor component of overall expenses.

On the assumption that all expenses are incurred at a constant consistent rate over the year, by the end of the September quarter 25 per cent should have been paid out. The “all expenditure” bar of Figure 3 shows performance is exceeding this expected figure. This holds true even when depreciation is excluded from the analysis.

 

Financial Performance Indicators

Figures 4 to 6 below represent financial performance against local government industry indicators from the annual financial statements. The charts compare annualised actual performance from 2018/19 against the original 2019/20 budget and the proposed revised 2019/20 budget.

Figure 4: Operating performance ratio

The purpose of the operating performance ratio is to measure the extent to which Council succeeds in containing operating expenditure within operating revenue (excluding capital grants and contributions). The formula is as follows:

(Total continuing operations revenue excluding capital grants and contributions minus operating expenses) divided by (Total continuing operations revenue excluding capital grants and contributions)

 

Reporting this ratio needs a full year’s data in order to be fully comparable. However, the performance to date indicates Council is tracking just in advance of the benchmark but below the 2019/20 original budget due mainly to planned expenditure on the southern lights project. 2018/19 was another exceptional year in terms of performance due to actual operating revenues coming in above budget and actual operating expenditure being below budget.  

 

Figure 5: Own source operating revenue ratio

The purpose of the own source operating revenue ratio is to measure fiscal flexibility by analysing the degree of reliance on external funding sources. The formula is as follows:

(Total continuing operations revenue minus all grants and contributions) divided by

(Total continuing operations revenue inclusive of all grants and contributions)

 

The performance to date indicates Council is tracking just below the benchmark, with an increased level of funding coming from capital grants and contributions for significant projects in 2019/20 when compared to 2018/19.

 

Figure 6: debt service cover ratio

 

The purpose of the debt service cover ratio is to measure the availability of operating cash to service debt including interest, principal and lease payments. The formula is as follows:

(Operating results before capital excluding interest and depreciation) divided by

(Principal repayments from the cashflow statement plus borrowing costs from the income statement)

 

The performance to date indicates Council is tracking in advance of the benchmark but below the original 2019/20 budget due to a lower forecast operating result and higher loan repayments and borrowing costs. The budgeted performance is below the 2018/19 ratio due to the exceptional operating result achieved in 2018/19 combined with lower loan repayments and interest than is forecast for 2019/20.

In addition to the information presented in the report, the latest bank reconciliation report is attached for Council’s information.

 


 

Report by Responsible Accounting Officer

The following statement is made in accordance with Clause 203(2) of the Local Government (General) Regulation 2005:

 

As the Responsible Accounting Officer, it is my opinion that the Quarterly Budget Review Statement for Orange City Council for the quarter ended 30 September 2019 indicates that Council’s projected financial position for 30 June 2020 will be satisfactory having regard to the project estimates of income and expenditure, and variations contained therein.

 

Jason Cooke, Responsible Accounting Officer

 

Attachments

1          September 2019 Quarterly Review, D19/64973

2          Major Works Table - September 2019 Quarter, D19/64966

3          September 2019 Quarterly Bank Reconciliation, D19/64969

4          Performance Indicators - 2019/23 Quarter 1 (July 2019 to September 2019), D19/65106

 


Council Meeting                                                                                      7 November 2019

Attachment 1      September 2019 Quarterly Review


 


 


 


 


 


 


Council Meeting                                                                                                                 7 November 2019

Attachment 2      Major Works Table - September 2019 Quarter

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Council Meeting                                                                                                               7 November 2019

Attachment 3      September 2019 Quarterly Bank Reconciliation

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Council Meeting                                                                                                                 7 November 2019

Attachment 4      Performance Indicators - 2019/23 Quarter 1 (July 2019 to September 2019)

 

 

 

Quarterly Performance Indicators

2019/20 Delivery/Operational Plan

Quarter 1 - July 2019 to September 2019

 

D19/65106

 


Introduction

The purpose of the quarterly reports is to give Council confidence that projects and deliverables are being progressed by staff in accordance with community expectations.  Each quarter represents 25% of the year, and it is expected that projects have progressed by that increment for each quarter (e.g. 1st quarter 25%; 2nd quarter 50%; 3rd quarter 75%; 4th quarter 100%).  The traffic lights provide Council and the community with a report on the progress of initiatives against the expected outcomes for the relevant quarter that is being reported (e.g. whether a project has progressed 50% or more in the second quarter).

A Guide to the Traffic Lights is set out below:

Green =

Project has progressed 50% or more AND it is expected to meet deliverables.

Project has only recently started or is yet to start, AND it is expected to meet deliverables.

Project not yet commenced and not due to start in this financial year.

Orange =

Project is dependent on a condition or requirement being met (e.g. making a grant application) and that condition (applying for grant) has been met by staff, BUT the outcome does not allow project to proceed or deliverables to be met (e.g. funding application declined).

Red =

 

Project unlikely to meet deliverables (timeframes, outcome)

Project not commenced and is to be cancelled or deferred to subsequent year.

 


1: Live - a healthy, safe, inclusive and vibrant community

1: A liveable city that is connected through open spaces

 

Through the Parks, Trees and Waterways Community Committee and other community workshops engage in the development of public open space

Implement Council's sports facility program (minor grants)Funding for Council's 2019/2010 Sports Facility Partnership Program has been allocated as follows:

Orange Mountain Bike Club - Construction of club house and storage facility at the Lake Canobolas Mountain Bike Park - $15,000

Bloomfield Junior Rugby League Club - Construction of covered spectator area and installation of additional seating at Brendon Sturgeon Oval - $15,000

Orange City Rugby Club - Upgrade to male toilets at Pride Park - $6,000

Orange Hockey Inc - Construction of block wall behind the goals on second turf field at the Orange Hockey Centre - $6,000

Orange Triathlon Club - Installation of permanent signage along the Airport Cycle Loop that can be updated when cycling events are taking place

1.1: Engage with the community to ensure recreation opportunities and facilities meet changing needs

 

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

 

1.1.1

Engage with the community in the planning and development of public open space

Council has allocated funds to upgrade the children's play facility at Stirling Avenue reserve. Recreation staff have been in consultation with community members, distributing play space concepts and gaining feedback from the community prior to raising purchase order for equipment

Through the Parks, Trees and Waterways Community Committee and other community workshops engage in the development of public open space

Recreation staff have been in consultation with community members and have been gaining feedback from the community.

n

Cook Park Master Plan reviewed biannually

This project is due in Year 2 (2020/21).

n

 

Botanic Gardens Master Plan reviewed biannually

Reporting on this task will be in the second quarter.

n

 

1.1.2

Work and consult with existing and emerging groups to enhance and develop sporting and recreational infrastructure and activities

A number of meetings with representatives were held through the Sport and Recreation Community Committee.

Implement Council's sports facility program (minor grants)

Funding for Council's 2019/20 Sports Facility Partnership Program has been allocated as follows:

-     Orange Mountain Bike Club - Construction of club house and storage facility at the Lake Canobolas Mountain Bike Park - $15,000

-     Bloomfield Junior Rugby League Club - Construction of covered spectator area and installation of additional seating at Brendon Sturgeon Oval - $15,000

-     Orange City Rugby Club - Upgrade to male toilets at Pride Park - $6,000

-     Orange Hockey Inc - Construction of block wall behind the goals on second turf field at the Orange Hockey Centre - $6,000

-     Orange Triathlon Club - Installation of permanent signage along the Airport Cycle Loop that can be updated when cycling events are taking place

n

 

Engage playground consultant to undertake safety audit for compliance with Australian Standards every three yearsAudit Completed in 2018/2019 Financial Year not due again until 2021/2022

Finalise plans of management for community land

1.2: Maintain and renew recreational spaces and infrastructure to encourage an active and healthy lifestyle

 

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

 

1.2.1

Implement maintenance programs/activities to ensure park's infrastructure (seats, signs, fences, pathways and playgrounds) is maintained to service levels as outlined in the Public Open Space Asset Management Plan

Monthly visual playground inspections are being conducted.

Re oiling of furniture in Cook Park, Robertson Park and Botanic Gardens has been undertaken.

Engage playground consultant to undertake safety audit for compliance with Australian Standards every three years

This audit was completed in the 2018/19 financial year. The next audit is not due again until Year 3 (2021/22).

n

Undertake playground inspection for each playground each month

Completed for Cook Park, Robertson Park and Botanic Gardens.

n

 

Re-oil the Orange Adventure Playground by June every two years

This action is due in Year 2 (2020/21).

n

 

1.2.2

Implement the Open Space Strategy

reviews of current plans of management being undertaken

Finalise plans of management for community land

This action is due in Year 2 (2020/21).

n

1.2.3

Deliver shared cycleway construction program as identified in the Active Travel Plan and in accord with the adopted budget

No grant funding was received in this financial year from Transport for NSW through their Active Transport Program.

Comply with grant conditions and monthly reporting requirements to grant-funding bodies

No grant funding was received in this financial year from Transport for NSW through their Active Transport Program.

n

Grant-funded cycleway construction program completed within allocated budget

No grant funding was received this financial year from Transport for NSW through their Active Transport Program.

n

 


2: A healthy and active community that is supported by sport and recreational infrastructure

 

2.1: Identify and delivery sport and recreation facilities to service the community into the future

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

2.1.1

Implement the renewal and enhancement of recreational assets

Council has plans to enhance sport and recreational infrastructure with accessible swings to be provided at Cook Park and Lake Canobolas Reserve, the upgrading of training lights at Brendon Sturgeon Oval and the third of five replacement pedestrian bridges for Moulder Park to be completed in this financial year.

Wade Park - undertake subsoil drainage at western quarter of field

This project was not included in the budget for the current financial year. It will now be considered in Year 2 (2020/21).

n

Install hard surface in machinery area of greenkeeper's compound at Sir Jack Brabham Park

Reporting on this action with be in the fourth quarter.

n

Upgrade play facilities

Reporting on this action with be in the fourth quarter.

n

Install playground at Sir Jack Brabham Park

Completed in the 2018/19 financial year.

n

Install training lights at Rosewood Oval

This action is due in Year 2 (2020/21).

n

Construct projects in Moulder Park master plan

This action is due in Year 3 (2021/22).

n

Replace timber bridges in Moulder Park

This action is due in Year 3 (2021/22).

n

Install Koori Walk at Orange Botanic Gardens

This action is due in Year 3 (2021/22).

n

Develop camping facilities at Lake Canobolas and Mt Canobolas precinct

Lake Canobolas Scout Camp is well under way for renovation and for a new development application with Cabonne Council to be submitted. Bookings continue to be taken, with 6 total for the quarter.

n

 


2.2: Ensure the sporting and recreational facilities, programs and activities are accessible and affordable to support healthy lifestyle choices

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

2.2.1

Operate the Orange Aquatic Centre

Council continues to work in line with the NSW Health Guidelines and the Royal Life Saving Society to ensure satisfactory results in all audits and Council continues to maintain adequate rates in learn-to-swim classes, delivers the Aquatic Centre Capital Works Programs and ensures facilities, programs and activities are accessible and affordable.

Ensure the Orange Aquatic Centre complies with Royal Life Saving Society and NSW Health guidelines through satisfactory results in all audits

Council continues to operate in accordance with the Royal Life Saving Society and NSW Health Guidelines to ensure appropriate results in relevant audits.

n

Maintain 90% occupancy rate for all learn-to-swim classes

Council continues to provide learn-to swim classes on a regular basis. Term 3 learn-to-Swim overall occupancy was 95%.

n

Deliver the Orange Aquatic Centre capital works program

This program is due in Year 2 (2020/21).

n

 

Maintain and implement the Disability Inclusion PlanReport currently being developed

Sir Jack Brabham Park Sports Centre Stage 1 to beginTenders closed and to be assessed.  Report to go to Council next quarter.

Develop Cricket Centre of Excellence at Wade ParkProject progressing.  Tender awarded for the Construction of Wade Park Indoor Cricket Centre.  Meeting with successful company commenced to deliver the Centre of Excellence.  Demolition of old grey hound building to commence November 2019.

Develop the Mt Canobolas precinct for mountain-bike activitiesPlan of Management approved by Minister.  Mountain Bike Trail approval pathway being undertaken.  Meeting with National Parks and Wildlife to take place in November 2019 to further progress project.

Upgrade facilities and report on progress for the Lake Canobolas Scout CampThe site will be renovated and new facilities installed over the next 2.5 years (second quarter of 2019/20 to fourth quarter 2021/22)

Provide for three events annuallyThrough a relationship with Sports Camps Australia, Orange will be hosting a football (soccer) clinic and Mountain Bike clinic in October 2019.

In recognition of the importance of mental health within the community, Council is investigating an opportunity to host The Resilience Project in 2020. The Resilience Project delivers emotionally engaging programs to schools, sports clubs and businesses, providing practical, evidence-based, positive mental health strategies to build resilience and happiness.

2.3: Partner with community groups and government agencies to provide recreational activities and programs that are inclusive and meet the needs of the community

 

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

 

2.3.1

Maintain and implement the Disability Inclusion Action Plan 2017/21

The Disability Inclusion Action Plan report is being developed.

Maintain and implement the Disability Inclusion Plan

The Plan report is currently being developed.

n

2.3.2

Increase and improve public open space accessibility and facilities for a broad range of members of the community

Council continues to work with sporting groups to improve public open space and accessibility. Work is progressing on Sir Jack Brabham Park Sports Centre Stage 1. The tender has been issued and is now closed and is being assessed.

Sir Jack Brabham Park Sports Centre Stage 1 to begin

Tenders have closed and are being assessed. A report to will go to Council in the second quarter.

n

2.3.3

Increase use and functionality of the Orange Showground

Orange Showground is used primarily for the annual show, farmers' markets, animal obedience training, leash-free area, annual rodeo and car boot/swap meet events.

With the delivery of the Naylor Pavilion, the facility has been used for events, markets, ice skating, indoor sports and training. Further uses including indoor archery are being developed.

Develop and implement a plan for the improvement and increased use of the Orange Showground

An operation plan is be developed for the use of Naylor Pavilion. This will include indoor archery. A plan for broader promotion of this facility is also being developed.

n

Upgrades to the toilet facilities, Dalton Pavilion and arena fencing completed at the Orange Showground

Upgrades to the toilet facilities, Dalton Pavilion completed.  Area fencing upgrade subject to grant funding.

n

 

2.3.4

Work with existing and emerging groups to enhance and develop sporting and recreational infrastructure and activities

This project is progressing. The tender has been awarded for the Construction of Wade Park Indoor Cricket Centre. Works are due to commence in November 2019.

Develop Cricket Centre of Excellence at Wade Park

This project is progressing. The tender has been awarded for the Construction of Wade Park Indoor Cricket Centre. There will be a meeting with the successful company to commence the delivery of the Centre of Excellence. Demolition of the old greyhound building is to commence in November 2019.

n

2.3.5

Develop recreational facilities at the Mt Canobolas precinct

The Minister's approval has been granted for the Plan of Management. Council is liaising with NPWS to clarify steps required for project to progress.

Council is awaiting outcome of RGETF grant application to commence environmental study and detailed design.

Develop the Mt Canobolas precinct for mountain-bike activities

The Plan of Management has been approved by the Minister. The Mountain Bike Trail approval pathway is being undertaken. A meeting with National Parks and Wildlife is to take place in November 2019 to further progress project.

n

2.3.6

Upgrade recreational and accommodation facilities at the Lake Canobolas Scout Camp

Lake Canobolas Scout Camp is well under way for renovation and for a new development application with Cabonne Council to be submitted. Bookings continue to be taken, with 6 total for the quarter.

Upgrade facilities and report on progress for the Lake Canobolas Scout Camp

The site will be renovated and new facilities installed over the next 2.5 years (second quarter of 2019/20 to fourth quarter 2021/22)

n

2.3.7

Support and work with community organisations and agencies to develop and operate programs that have a positive impact on community health

During the first reporting quarter, Council has been working with an external organisation to host two sporting camps in October 2019.

Consideration is also being given to hosting a targeted community mental health program in 2020.

Provide for three events annually

Through a relationship with Sports Camps Australia, Orange will be hosting a football (soccer) clinic and a Mountain Bike clinic in October 2019.

In recognition of the importance of mental health within the community, Council is investigating an opportunity to host The Resilience Project in 2020. The Resilience Project delivers emotionally engaging programs to schools, sports clubs and businesses, providing practical, evidence-based, positive mental health strategies to build resilience and happiness.

n

 

3: A friendly environment where people feel safe and included

 

Compile and submit six-monthly reports to the Attorney General on the implementation of the ActReport provided for January to July period

Deliver the Road Safety Officer action planFree Cuppa, Child restraints, Driver Fatigue, Be Seen Be Safe

3.1: Support projects and programs that address crime and safety and contribute to an increased sense of safety in our homes and in the wider community

 

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

 

3.1.1

Engage the community in addressing crime

The Community Safety Survey has been completed and the Committee has been updated.

Participate in the Orange Liquor Accord

Director and Road safety Officer attend Liquor Accord meetings

n

Promote the Operation Never Again program

Planned for Christmas break period.

n

 

Participate in the relevant crime-prevention networks

Ongoing and occurs when opportunities arise.

n

 

3.1.2

Evaluate the implementation of the Children (Protection and Parental Responsibility) Act 1997 using collected data and community-perception surveys

We are waiting on a response from the NSW Attorney General regarding the extension of the Act.

Compile and submit six-monthly reports to the Attorney General on the implementation of the Act

Report provided for January to July period

n

3.1.3

Conduct the Orange and Cabonne Road Safety Program

The Road Safety Action Plan programs are on track:

-     Free Cuppa

-     Learner Driver Workshops

-     Child Restraints

-     Be Seen Be Safe

-     Driver Fatigue.

Deliver the Road Safety Officer action plan

Free Cuppa, Child restraints, Driver Fatigue, Be Seen Be Safe

n

 

Work with stakeholders to identify opportunities to enhance safetyCouncil works closely with stakeholders through the Community Safety & Crime Prevention Committee to identify and develop opportunities to improve community safety.  The members of the Community Safety & Crime Prevention Committee are from a broad cross section of Government and business agencies to ensure maximum stakeholder representation is present.

3.2: Partner with key stakeholders to deliver infrastructure and activities that improve the safety and security of the community

 

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

 

3.2.1

Support the Community Safety and Community Crime Prevention Committee

Council supports the Community Safety and Community Crime Prevention Committee. The meetings of the Community Safety and Crime Prevention Committee are held quarterly and reported to Council after each meeting.

Council is awaiting renewal of the Parental Responsibility Act from the Governor General.

Work with stakeholders to identify opportunities to enhance safety

Council works closely with stakeholders through the Community Safety & Crime Prevention Committee to identify and develop opportunities to improve community safety. The members of the Community Safety & Crime Prevention Committee are from a broad, cross-section of Government and business agencies to ensure maximum stakeholder representation is present.

n

 

4: A creative community participating in arts and cultural activities

 

Ensure exhibition and programs and promoted through print and other media, advertising is placed and promotional elements such as brochures and signage are producedGallery continues to submit regular articles in CWD and occasionally arts media Steady growth in Social media engagement and is now our main means of communicating with our audiences.

4.1: Engage with the community to ensure creative and cultural facilities and services meet changing needs

 

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

 

4.1.1

Engage the community in the development of the Region Art Gallery's programs

The community is being engaged in discussions around our exhibition program and a meeting of exhibitions appraisal committee will be held in the second quarter. We are working with teachers, artists and curators in the development of these programs.

Meet biannually with the advisory group to assess external exhibition proposals

The exhibition program for the next four years is being developed. This will be presented to a newly established committee in the second quarter.

n

Seek input from teachers in the development of the education program on an ongoing basis

Seeking this input is an ongoing task when opportunities arise.

n

 

Provide opportunities for individuals and community groups to propose exhibitions and associated programs through application on the Gallery's website, with applications assessed biannually

The Gallery has received a number of applications, which will be assessed in the second quarter.

n

 

4.1.2

Profile the Gallery and engage the community in its programs through media coverage, advertising and promotional elements

Gallery regularly promoted in local and national press, advertising regularly in Art media such as Artist Profile Magazine and also extensively via digital platforms.

Ensure exhibition and programs and promoted through print and other media, advertising is placed and promotional elements such as brochures and signage are produced

The Gallery continues to submit regular articles in Central West Daily and occasionally in arts media. We have steady growth in social-media engagement and this is now our main means of communicating with our audiences.

n

4.1.3

Engage the community in the development of programs for the Orange Regional Museum

ORM held highly successful collaborative exhibition with O&DHS  "All in a Day's Work" and ran a highly popular series of education and public engagement programs alongside.

Engage with the community to create opportunities to contribute to the content and programs of the Museum

The Museum continued to run "All in a Day's Work", a partnership exhibition with Orange and District Historical Society. This was a full collaboration and was highly successful as a community exhibition.

n

Develop innovative learning and education resources to assist teachers and students to engage in the Museum's programs and activities

Regular education and communication events were held in this quarter relating to "All in a Day's Work".

n

 

 

Develop project plan for approved project implemented according to budget and timeframesWork Commenced on Project Plan.  Will meet project timeframes and budget requirements.

Continue to work with the Aboriginal community on the implementation of the Aboriginal heritage strategy

Ensure that actions are implemented in accord with the respective service-level agreementsServices to all Central West Libraries branches have been delivered in accordance with the provisions of the individual Service Level Agreements with the participating Councils.

4.2: Partner with key stakeholders to deliver cultural facilities and services that reflect the interests of a culturally-diverse community

 

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

 

4.2.1

Link visual arts with other organisations via partnerships and other innovative shared events

Orange Regional Gallery continues its partnership with Orange Health Service for the Arts and Health Program, has presented MGNSW exhibitions and is developing a number of partnership exhibitions with external organisations for the next three years.

Identify and pursue additional funding for this purpose

Orange Regional Gallery (ORG) continues its partnership with Orange Health Service for the Arts and Health Program. ORG partnered with the ANU Drill Hall Gallery to create a survey exhibition, Ildiko Kovacs: The DNA of Colour, which ran into this quarter.

n

Collaborate with other organisations to produce two events each year

ORG presented two partnership exhibitions with Museums and Galleries NSW: David Griggs and Arlo Mountford.

n

 

Participate in regional festivals with a minimum of two each year

There were no festivals over this period to report. ORG tends to coincide with FOOD Week and Wine Week.

n

 

4.2.2

Foster community participation in the Gallery through education and public engagement

Education and public engagement programs continue, with good attendance for all programs. Adults, children and the elderly are catered for. We are focusing on young people (particularly teenagers) in the future.

Develop educational opportunities for children and adults at the Gallery throughout the year

ORG regularly holds workshops in our newly refurbished East and West Rooms. Activities include school holiday workshops, specific exhibition tours, life drawing for adults etc. Art and dementia groups continued.

n

Produce at least one public program each year in partnership with the Friends of the Orange Regional Gallery

Planning is under way with the Friends of the Regional Gallery (FORG) for the Alan Sisley Orantion, held each year in April/May.

n

 

Identify and develop opportunities for creative expression and art-marking at the Gallery through art workshops and family activities

Arlo Mountford presented an animation workshop alongside his exhibition "Deep Revolt" in September 2019.

n

 

4.2.3

Development of options for new Planetarium and Conservatorium

Architectural plans are being refined. In principal, partial funding has been received ($10M). Council is preparing a formal submission to Australian Government for approval of the project. The Orange Regional Conservatorium and the Planetarium Committee meet regularly to discuss development of this project.

Develop project plan for approved project implemented according to budget and timeframes

Work commenced on the project plan. We will meet project time frames and budget requirements.

n

4.2.4

Develop a Regional Museum program for Orange

Council is working with regional groups to continue to develop these programs and the delivery of services.

Continue to implement the Sustainable Collections project in partnership with regional museums, cultural groups and participating councils

Council is working with regional groups to continue to develop these programs and delivery of services

n

Continue the documentation of digital engagement of Regional Museum collections as part of the Sustainable Collections program

Work is progressing on digitisation. This project is due for completion in 2020.

n

 

4.2.5

Implement the Aboriginal Heritage Strategy

Staff are working with the Local Aboriginal Lands Council to research significant places to be included in an Aboriginal Heritage Trail.

Continue to work with the Aboriginal community on the implementation of the Aboriginal heritage strategy

Identification of places is under way. The Springs project is being undertaken in association with OLALC.

Also see update in Action Comments.

n

4.2.6

Deliver services to Central West participating councils in accord with the service-level agreements

Services to all Central West Libraries branches have been delivered in accordance with the provisions of the individual Service Level Agreements with the participating Councils.

Ensure that actions are implemented in accord with the respective service-level agreements

Services to all Central West Libraries branches have been delivered in accordance with the provisions of the individual Service Level Agreements with the participating Councils.

n

 

Ensure sound, lighting and staging maintenance is implemented in accord with asset managementManagement of specialized sound, lighting and staging is on pointe. 

Continue to make digitised and digital content available through the Spydus Library Management System and other online platformsThe Orange Leader digitized and made available through the National Library's Trove portal

Investigate energy-efficient divides for Gallery lightingNew extension to be supplemented with natural lighting

Plan and implement program of exhibitions in accord with the exhibition timetables and budgets Gallery staff continued to work diligently to deliver the Gallery's Exhibition, Education and Public programs

4.3: Maintain and renew cultural facilities and programs

 

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

 

4.3.1

Implement the Orange Civic Theatre and Orange Function Centre strategic plan

Orange Civic Theatre - 2020 Season program is under completion. Delivery to audience is scheduled for 12 November 2019.

Orange Function Centre  - programming and works scheduled as per strategic plan.

Operate the Theatre and Function Centre in accordance with the strategic plan

Works and maintenance schedules are managed and maintained.

n

Actions implemented in accordance with the programming plan

The 2020 Program is near to completion.

The 2021 and 2022 Programs are under way.

n

 

Actions implemented in accordance with the marketing plans

Development of 2020 brand is well underway and preparations for Season Launch as planned

n

 

4.3.2

Ensure Orange Civic Theatre is a well-equipped and facilitated community resource able to accept and develop touring performing arts product

The Orange Civic Theatre continues to meet touring requirements and needs. The Theatre is a well-equipped and a well-managed facility, with a national reputation for the later.

Ensure sound, lighting and staging maintenance is implemented in accord with asset management

Management of specialised sound, lighting and staging is on point.

n

4.3.3

Deliver the Orange Library Service

A rich program of programs and services has been offered to the community during this period - including workshops, seminars and author visits.

Early childhood literacy programs are offered each week  during school-term time:

-     Ten Minutes a Day (0-1) weekly

-     1-2 Books (1-2 year olds) weekly

-     Music for Little Ears (2-5 year olds) 2 x weekly

-     Storytime (3-5 year olds) 4 x weekly Average 140 participants each week.

-     Lego club and Code Club offered weekly during term time.

Review of promotional strategy for Home Library Service undertaken.

Develop a calendar of events and activities by January each year

This calendar will be prepared in the second quarter...

n

Provide early childhood literacy programs that meet guidelines, standards and outcome measures for Australian Public Libraries

Early childhood literacy programs offered each week during school-term time:

-     Ten Minutes a Day (0-1) weekly

-     1-2 Books (1-2 year olds) weekly

-     Music for Little Ears (2-5 year olds) 2 weekly

-     Storytime (3-5 year olds) 4 x weekly. Average 140 participants each week.

n

 

Consolidate STEAM (Science, Technology, Engineering, Arts and Mathematics) programs in the library for children and for young people

Lego club and Code Club offered weekly during school-term time.

n

 

Explore outreach options for the delivery of library services

Review of promotional strategy for Home Library Service undertaken.

n

 

4.3.4

Make the Library's heritage collections available online

The "Orange Leader" has been digitised and has been made available through the National Library's Trove portal, making it widely accessible. It is now available online for the period 1899 to 1945.

Continue to make digitised and digital content available through the Spydus Library Management System and other online platforms

The "Orange Leader" has been digitised and has been made available through the National Library's Trove portal.

n

4.3.5

Improve the visitor experience through increased functionality of galleries and associated public spaces

The Gallery extension plans DA has been submitted.

Online presence is being developed for 13 December Launch.

Upgrade furniture in East and West Rooms and Gallery spaces

This upgrade has been completed.

n

Make the Gallery's permanent collection available online

This new website is being launched on 13 December 2019.

n

 

4.3.6

Reduce the carbon footprint of the Gallery

The new extension is to be supplemented with natural lighting as part of the architectural design.

Investigate energy-efficient divides for Gallery lighting

The new extension is to be supplemented with natural lighting.

n

4.3.7

Manage and preserve the Gallery's permanent collection in line with industry standards

The Gallery is working towards the commencement of the extension to the north with Architect Marshall, with the primary purpose of caring for and presenting the permanent collection and attracting more donations as a result.

Add all permanent collection items to Vernon system and maintain up-to-date records

This ongoing task is progressing well.

n

Maintain up-to-date records to reflect acquisitions and disposals and new information located about the works held in the collection

New acquisitions are being processed via Cultural Gifts Program.

n

 

Photograph all collection items and seek copyright permissions

This is an ongoing and copyright permissions are always sought.

n

 

Collection to be independently and professionally valued every five years

Arrangements are being made.

n

 

Enhance and enrich the collection through purchases, donations and commissions

New acquisitions are being processed via Cultural Gifts Program. New gifts received and the FORG have approved purchase of a new Hendrik Kolenberg painting.

n

 

Seek industry-standard storage solutions for all artworks regarding temperature, humidity and security requirements

The Gallery is working towards the commencement of the extension to the north with Architect Marshall, with the primary purpose of caring for and presenting the permanent collection and attracting more donations as a result.

 

n

 

4.3.8

Deliver the Orange Regional Gallery Exhibition, Education and Public programs

Gallery staff continued to work diligently to deliver the Gallery's Exhibition, Education and Public programs.

Plan and implement program of exhibitions in accord with the exhibition timetables and budgets

Gallery staff continued to work diligently to deliver the Gallery's Exhibition, Education and Public programs.

n

4.3.9

Deliver the Civic Theatre Annual Performing Arts Program

The Orange Civic Theatre aims to provide a broad and stimulating range of cultural expression, entertainment and educational opportunities through the performing arts and workshops to the local and surrounding community. This is achieved through the co‑ordination, promotion, hosting, management and hiring of the Orange Civic Theatre and its resources.

Develop and implement an annual subscription season and performing arts program across a diverse range of genres

The 2020 program is near completion and has a mix of product including modern dance, drama, opera, comedy, children's works, circus, orchestra, jazz, Shakespeare, local and national tours and performers.

n

Present a dedicated annual children's program for primary and secondary students

The 2020 program will have three dedicated children's works, which support curriculum and education.

n

 

Provide support and assistance to schools and the Orange Eisteddfod Society to present well-managed programs

Support and assistance to schools and the Eisteddfod continue to be a priority within the Theatre programming.

n

 

Develop and facilitate a school holiday acting/drama program

Shake & Stir Theatre Co will once again present an April school holiday program - this year titled "GROUCH! " Every story needs one, and every family has one. But sometimes, maybe being the group grouch can be ridiculous fun. Explore the world's most loved-to-be-hated grouches, villains and anti-heroes and discover the joy in being the bad guy.

n

 

Develop an annual satisfaction survey of patrons and hirers

This survey has been completed.

n

 

4.3.10

Manage the Museum collection to museum industry standards

Mike Allen in the temp role of Collections Officer has been working with the Acting Museum Manager Allison Campbell on documenting the collection and processing new acquisitions.

Continue the migration of database records to new "Vernon" content management system and provide online access to collections

This ongoing task progressed during this quarter.

n

Ensure collections at Wentworth Mine, Lake Canobolas pump house and cool stores are documented and provide online access to these collections

This ongoing task progressed during this quarter.

n

 

Maintain up-to-date records to reflect acquisitions, disposals and new information about the works held in the collection

This ongoing task progressed during this quarter.

n

 

Identify and pursue funding opportunities for improvements to collection storage facilities

This ongoing task progresses when opportunities open.

n

 

Seek funding to install humidity-climate system to ensure Museum meets industry standards

This ongoing task progresses when opportunities open.

n

 

Seek funding to implement the creation of separate gallery spaces with wall structures that will allow for temporary exhibitions and the development of a permanent exhibition

Funding has been secured. Planned division of spaces in February 2020.

n

 

4.3.11

Develop a Regional Museum program for Orange

ORM's program is schedule for the next year and budgeted and we are now implementing the program whilst also caring for our collections

Plan and implement innovative and engaging program of exhibitions and educational activities

This ongoing task progressed during this quarter.

n

Ensure the Orange Regional Museum exhibitions interpret the stories, cultures and places of the region

This is an ongoing tasks. Planning is under way for a permanent collection exhibition, which is due to open in May 2020.

n

 

Plan and deliver innovative and engaging public and educational programs for a diverse community

This ongoing task progressed during this quarter.

n

 

Deliver the Museum service in accordance with the budgeted/approved components of the Orange Regional Museum Development Plan 2017 (including Wentworth Mine and Emmaville Cottage)

This service was delivered in accordance with the budget and the Development Plan.

n

 

Ensure Museum has adequate staffing to function as a public institution

This task has been completed.

n

 

 

4.4: Celebrate and conserve the diverse cultural heritage of the urban, village and rural communities

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

4.4.1

Implement the Aboriginal heritage strategy

Council continues to work with the Orange Aboriginal Community to recognise Aboriginal Cultural history.

Develop process for the documentation and preservation of significant Aboriginal artefacts

Aboriginal Artefacts identified in regional museums of Orange, Blayney and Cabonne

n

Seek funding for the installation of Aboriginal-themed public art works

Funding opportunities to be identified and pursued.

Aboriginal public art concept developed and placed on pubic exhibition

n

4.4.2

Support a range of community events

61 events were held during this quarter with implementation of the Disability Action Plan.

Count number of events held on Council land by external parties

40 events were held on Council land and facilities, ensuring the City of Orange is a destination of choice.

n

Count number of Council-hosted events organised by Council

21 Council hosted events were held.

n

Implement the disability inclusion action plan with regard to supported events

Disability Inclusion Action Plan (events) were implemented.

n

 


5: Responsive programs and services that support our community's lifestyle and social needs

 

Implement programs including migrant settlement strategy, Harmony Day and social inclusion in accordance with funding provided by the Department of Social Services and other relevant funding bodiesHarmony Day planning and grant application underway

5.1: Engage with the community to ensure facilities and programs meet changing lifestyle and social needs

 

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

 

5.1.1

Conduct an annual planning and consultative process to assess the needs of our ageing population in line with the principles of an aged-friendly community

Planning for the 2020 consultative process is under way.

Annual planning session with age-related services community committee to create action plan; adoption of plan by Council

This is planned for 2020.

n

Report on implementation of the approved ageing-related services action plan

The Action Plan report was provided at Ageing and Access Committee meetings.

n

 

5.1.2

Engage with the local culturally and linguistically diverse community to identify needs and opportunities

The new Department of Home Affairs work plan requirements for regional service were undertaken. New migrants in Central West were supported.

Implement programs including migrant settlement strategy, Harmony Day and social inclusion in accordance with funding provided by the Department of Social Services and other relevant funding bodies

Harmony Day planning and grant application is under way.

n

5.1.3

In line with Council's Statement of Commitment to the Aboriginal community, work with the Community Working Party to achieve the outcomes of the Orange Aboriginal Social Development Plan

The new Community Working Party is seeking external funding to update the Orange Aboriginal Social Development Plan.

Support the implementation of the Orange Aboriginal social development plan in line with agreed timeframes

Support was provided.

n

Liaise with the Community Working Party to determine culturally-appropriate responses to issues relating to the local Aboriginal community

The report from new Chair was received.

n

 

 


 

 

Deliver high quality service in compliance with the Commonwealth Home care StandardsAll programs meet the required Aged Care Standards.

5.2: Ensure the community services provided by Council are professionally managed, integrated and meet demonstrated needs

 

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

 

5.2.1

Provide recreational activities for older people, people with disability and younger people to support healthy and active living

An increase in after-school care at Orange Public School was approved for up to 60 places. Bookings for 2020 at capacity.

Provide recreational activities including after-school and a school-holiday activities for identified young people

All before and after school and vacation care activities provided.

n

In all services provided, ensure compliance with the Commonwealth Home Care Standards, National Standards for Disability Services, NSW Disability Inclusion Act 2014 and the Children and young Persons (Care and Protection) Act 1998

All services operating within the required legislated Standards and guidelines.

n

 

Provide a range of recreational activities as part of Seniors Week and International Day for People With a Disability annually

Seniors festival grant submitted. Partners for International Day of People with Disability being sought.

n

 

5.2.2

Implementation of wellness and reablement in the Commonwealth Home Support Program

A range for wellness and reablement activities were provided to CHSP clients:

-     yoga

-     Cooking for One

-     aqua yoga

-     healthy meals, gardening

-     social outings to reduce social isolation

-     Men's Group

-     Women's Shed

-     Aboriginal Social Support

Deliver high quality service in compliance with the Commonwealth Home care Standards

All programs meet the required Aged Care Standards.

n

5.2.3

Provide support to the Commonwealth Home Support Program in the Central West

A range of training sessions were provided for CHSP providers across the Central West. A recent Round Table session for CHSP providers focused on meeting the new Aged Care Standards and Elder Abuse.

Governance and Board Management training was provided for the Seymore Centre Board and Bathurst Community Transport Board.

Implement transition to new funding arrangements through training and strategic planning

This has been completed.

n

Implementation of Commonwealth Home Support Program, Development Officer Plan, including promotion of Commonwealth Home Support Programs services and maintaining regional directory of services

A range of training and support programs were provided to CHSP services across the Central West.

n

 

Attend quarterly meetings of interagencies

All required Development Plan interagency meetings were attended.

n

 

5.2.4

Deliver quality children's services

An increase in places available at Orange Public School was achieved from 35 to 60 places. Bookings for 2020 are at capacity.

Ensure usage rates of Council's children's services are maintained at an average of 80% across all services

All services at over 80% except the recently increased capacity at OPS after school care.

n

Ensure services comply with National standards and achieve successful assessment in accordance with the National Quality Framework

All services assessed met or exceeded requirements for National Quality Framework (NQF).

n

 

5.2.5

Use available government funding to support the delivery of accessible and affordable services for older people and people with a disability

All grant funding expended in an efficient and effective manner with a focus on delivering expected goals to community.

Funding options identified and grant applications submitted

LDAT Community Action Plan funding has approved. An application for Stronger Country Communities grant completed.

n

Relevant grant and compliance reporting requirements met

All grants were acquitted in a timely manner.

n

 

5.2.6

Provide supported accommodation services to adults with an intellectual disability

Continued person centred residential and after school and vacation care services provided. All residents report feeling safe and supported in their homes with a range daily activities available according to their preference.

Measure number of residents supported

Resident numbers are stable.

n

Ensure compliance with NSW Disability Service Standards, NSW Disability Inclusion Act 2014 and the Children and Young Persons (Care and Protection) Act 1998 and National Standards for Disability Services

NDIS audit has been completed. A number of compliance updates were provided to auditors for feedback.

n

 

5.2.7

Operate the Orange Cemetery

All applications for burial were determined within 24 hours. Records have been maintained in accordance with legislative requirements.

Allocation of allotments for burial within 24 hours of receipt of application for burial

All allocations were completed.

n

Keep records in accordance with Cemeteries and Crematoria Act 2013

Records were maintained.

n

 

Undertake landscaping and irrigation of new section

Works were limited due to weather.

n

 

Extend road network within non-denominational road

Planning has commenced.

n

 

 

Improvements in affordable housing needs analysisCouncil continues to work with Housing Plus to support increased housing options for social housing and those experiencing homelessness.

5.3: Work with government agencies and non-profit organisations to reduce the incidence of homelessness by supporting the need for affordable and social housing

 

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

 

5.3.1

Support agencies in delivering affordable and social  housing

This is due April to June 2020. Council works with Housing Plus and Veritas House to support the delivery of affordable and social housing where possible given that external bodies are funded to deliver the programs.

Council progressing with a Housing Strategy in 2019-20 which will incorporate this element.

Improvements in affordable housing needs analysis

Council continues to work with Housing Plus to support increased housing options for social housing and those experiencing homelessness.

n

 

6: A community that values and protects domestic animals and the role they play in residents' wellbeing - physically, socially and psychologically

 

Comply with Companion Animal Act in establishment of new poundDesign works completed.

6.1: Provide services and facilities that enable Council to fulfil its obligations under the Companion Animals Act

 

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

 

6.1.1

Establish a new pound

Final designs have now been completed. Contracts finalised. Construction next quarter.

Comply with Companion Animal Act in establishment of new pound

Design works completed.

n

 

Encourage stakeholder feedback on availability of leash-free areasNorth Orange Off Leash meetings completed.

6.2: Ensure that infrastructure exists for the safe exercising of domestic dogs

 

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

 

6.2.1

Maintain leash-free areas

Companion Animals Community working on North Orange Off Leash area development. Spring Hill Community Committee progressing with identification of area preferred for off leash area.

Encourage stakeholder feedback on availability of leash-free areas

North Orange Off Leash meetings completed.

n

 

Support opportunities for collaboration on animal health and wellbeingSupport of Committee provided.

6.3: Partner with key stakeholders to deliver education and services relating to animal health and wellbeing

 

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

 

6.3.1

Support Companion Animals Community Committee

First Committee Meeting to be held in second quarter of the reporting period.

Support opportunities for collaboration on animal health and wellbeing

Support of Committee provided.

n

6.3.2

Manage companion animals

Ranger services provided at a high level.

Deliver ranger services

Services provided.

n

Review Companion Animals Management Plan annually

Reporting on this action is due in the fourth quarter.

n

 


2: Preserve - balancing the natural and built environment

7: Sustainable growth and respectful planning that values the natural environment

 

Development applications determined within a median time of 35 days

Construction certificates determined within a medium time of 30 days

Complying development certificates determined within a median time of 15 days

7.1: Engage with the community to develop plans for growth and development that value the local environment

 

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

 

7.1.1

Provide a framework for development in the City through the Orange Local Environmental Plan 2011, plans of management and Council's development control plan

Local Strategic Planning Statement - Council is on track to meet the Departmental requirement of having the plan in place by June 2020.

Local Housing Strategy 0 Council has engaged a consultant to undertake the preliminary work associated with this body of work.

Heritage Study - Progress continues on the review of the heritage study. Key stakeholder engagement has been undertaken. Consultants in the process of reviewing nominated items.

Develop, and have adopted, a new City-wide development control plan

Work is continuing on the Local Strategic Planning Statement, Local Housing Study and Heritage Study

n

Update local environmental plan on a needs basis

Housekeeping amendment exhibited and ready for adoption. BOC Study and Housing Strategy, together with the Heritage Study, will underpin work on the Local Strategic Planning Statement and thus the updated LEP.

n

 

7.1.2

Provide efficient and effective development assessment and compliance service in a timely manner

Assessment of development applications, complying development certificate applications and construction certificate applications has been undertaken in accordance with the identified performance targets. Council staff continue to deal with a range of complex planning issues in an efficient and timely manner.

Development applications determined within a median time of 35 days

Construction certificates determined within a medium time of 30 days

Complying development certificates determined within a median time of 15 days

-     161 development applications were determined, comprising 134 x new DAs and 27 x modifications.

-     The new DAs were determined with a median processing time of 24 days.

-     The modifications were determined with a median processing time of 28 days.

-     1 x complying development certificate application was determined with a median processing time of 27 days.

-     37 x construction certificate applications were determined with a median processing time of 21 days.

n

7.1.3

Provide property information in a timely manner

Property information was provided in a timely manner.

Issue planning certificates within a median processing time of 4 days

Issue planning certificates within a median processing time of 1.5 days where an urgency fee has been paid

-     367 planning certificates were issued, comprising 333 x 10.7(2)s and 34 x 10.7(5)s.

-     334 of these were issued with a median processing time of 5 days.

-     Urgency fees were paid for the other 33 - these were issued with a median processing time of 1 day.

n

Issue building certificates and other property information within a median processing time of 4 days

-     6 building information certificates were determined with a median processing time of 7.5 day

n

 

 

Seek partnership and funding opportunities for solar expansion of Council facilitiesHeld over until appointment of a new Sustainability Officer.

Use membership to investigate sustainability optionsProgress expected in third quarter.

7.2: Ensure best practice use of renewable energy options for Council and community projects

 

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

 

7.2.1

Increase solar power

A new Sustainability Officer Position is currently being developed. One area of this new role would be to identify options and increase the use of renewable energy in Council and community projects. Further action in this area IS expected once position is filled in the third quarter.

Seek partnership and funding opportunities for solar expansion of Council facilities

This has been held over until appointment of a new Sustainability Officer.

n

7.2.2

Maintain Cities Power Partnership membership

Membership was maintained. A new Sustainability Officer Position is currently being developed that will work within this area or responsibility. Further action in this area expected once position is filled in the third quarter.

Use membership to investigate sustainability options

Progress is expected in the third quarter.

n

 

 

 

Reported in State of Environment reportCommenced - report due in November 2019.

7.3: Ensure that policies and practices are in place to protect the sustainability and security of water destined for potable supply from the water catchment area

 

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

 

7.3.1

Comply with relevant water quality legislation

Work on gathering information for preparation of the Regional State of the Environment has commenced.

Reported in State of Environment report

This task has commenced. The report due in November 2019.

n

 

8: Managing our resources wisely

 

Implement annual water conservation strategies (media, education, advertising, water audits)

Attend meetings of the Centroc Water Utilities Alliance and the NSW Water Directorate

Mid-term review of water and sewer strategic business plan (including financial plan) in accordance with the Department of Industry, Crown Lands and Water Division (Water) best practice criteria by May 2020This task is due for reporting in the fourth quarter.

Review outcomes of Council's drought management plan in accordance with Department of Primary Industry, Crown Lands and Water Division (Water) best practice criteria by May 2020

Water mains extension/realignment program delivered by June annually

Sewer mains relining program delivered by June annually

Establish district metering areas in order to quantify water losses from the water supply system

Water services renewals program delivered by June annually

Water meter replacement program delivered by June annually

Water mains renewal program delivery by June annually

Design completed by June 2020

Pilot smart-metering project delivered by June 2020The reporting on this task will be in the fourth quarter.

Project delivered by June 2021This task is due in Year 2.

Design completed by June 2020

Supply and install by June 2020Reporting on this task is due in the fourth quarter.

Delivery of strategy by June 2020Reporting on this task is in the fourth quarter.

Delivery of strategy by June 2020Reporting on this task is due in the fourth quarter.

Design completed by June 2021Reporting on this task is due in Year 2.

Construction completed by June 2021Reporting on this task is due in Year 2.

Manhole rehabilitation program delivered by June annually

Construct new culverts under McLachlan Street for the East Orange channel

Monitor and report on water quality in accordance with regulatory requirements and report to the State Government annually in OctoberDrinking water samples collected in the Orange LGA under the NSW Health monitoring program were fully compliant during Quarter 1.

Design and construct new inlet works by June 2021The Concept Design has progressed with a focus on solutions for issues such as hydraulic design challenges.

Specialist paint coating of tank completed by June 2021The Orange Sewage Treatment Plant primary settling tank coating is due for completion by June 2021.

Installed by June 2020Scope is under review pending associated emergency drought funding opportunities.

Rehabilitation works completed by June 2020The consultant engaged to complete the detailed design conducted an on-site inception meeting during Quarter 1.

Design finalised by June 2021 and construction by June 2023The design phase of the aeration upgrade is scheduled for 2020/21.

Design and construct stormwater earthworks by June 2022 and new administration building by June 2023Design and construct of the new stormwater earthworks is not due until June 2022, with the new administration building to follow by June 2023.

Detailed design of new ultraviolet system by June 2023Detail design of the new ultraviolet system at the STP is not due until June 2023.

Assessments undertaken on 2% of network per annum and updated in the asset management plan

8.1: Identity and deliver essential water, waste and sewer infrastructure to service the community into the future

 

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

 

8.1.1

Implement water conservation strategies

A Demand Management Team has been established in order to develop and implement water conservation strategies. Council is engaging with both the non-residential and residential sectors in order to reduce water usage across the City given the current drought situation. Request for Quote issued for completing Council's Demand Management Strategy.

Implement annual water conservation strategies (media, education, advertising, water audits)

A Demand Management Team has been established in order to develop and implement water conservation strategies. Council is engaging with both the non-residential and residential sectors in order to reduce water usage across the City given the current drought situation.

n

8.1.2

Work with the Centroc Water Utilities Alliance and the NSW Water Directorate on various strategic and operational projects, including advocating for the Urban Water Industry in Regional NSW

One Centroc Water Utilities Alliance meeting attended to date.

Attend meetings of the Centroc Water Utilities Alliance and the NSW Water Directorate

One Centroc Water Utilities Alliance meeting attended to date.

n

8.1.3

Mid-term review of water and sewer strategic business plan (including financial plan)

The mid-term review of water and sewer strategic business plan (including financial plan) will be reporting in April 2020 (in the fourth quarter.

Mid-term review of water and sewer strategic business plan (including financial plan) in accordance with the Department of Industry, Crown Lands and Water Division (Water) best practice criteria by May 2020

This task is due for reporting in the fourth quarter.

n

8.1.4

Implement Council's drought management plan

Orange moved from Level 4 Water Restrictions to Level 5 Water Restrictions during this quarter. Level 5 Water Restriction targets are currently being met by the residential sector. Council's Drought Management Plan will be reviewed in line with the development of the proposed Demand Management Strategy.

Review outcomes of Council's drought management plan in accordance with Department of Primary Industry, Crown Lands and Water Division (Water) best practice criteria by May 2020

See update in Action Comment.

n

8.1.5

Implement water mains extension/realignment program

Council has commenced the relocation of the 100mm water reticulation main around the roundabout currently under construction at Matthews Ave and Hill St. Works are also planned for the relocation of water main around the proposed roundabout at McLachlan St and March St and the NDR and William Maker Drive Roundabout.

Water mains extension/realignment program delivered by June annually

See update in Action Comment.

n

8.1.6

Conduct routine operation and maintenance of water and sewerage infrastructure

DPIE Water Annual Performance Monitoring Report submitted and 3 yearly audit undertaken. Water and Sewer assets all managed in accordance with statutory requirements meeting Levels of Service in Council's Asset management Plan.

Conduct annual monitoring and reporting according to the requirements of the Department of Industry, Crown Lands and Water Division (Water) for inclusion in the NSW water supply and sewerage monitoring report by September annually

DPIE Water Annual Performance Monitoring Report submitted and 3 yearly audit undertaken.

n

Maintain water and sewerage infrastructure in accordance with statutory requirements and levels of service identified in water and sewer asset management plans

Water and Sewer assets all managed in accordance with statutory requirements meeting Levels of Service in Council's Asset management Plan.

n

 

8.1.7

Deliver sewer mains relining program

Council is planning to utilise the Centroc Sewer relining contract in this financial year. The program has been scoped for this financial year with an expected quantity of 150mm and 225mm sewer main to be relined of 4500m.

Sewer mains relining program delivered by June annually

Council is planning to utilise the Centroc Sewer relining contract in this financial year.

n

8.1.8

Implement water loss management program

Council has engaged Water Intelligence to undertake a leak detection program for Orange's Water Network. To date Water Intelligence has located 117 with the program expected to be completed by December 2019.

Establish district metering areas in order to quantify water losses from the water supply system

To date, Water Intelligence has located 117 leaks. This program expected to be completed by December 2019.

n

8.1.9

Deliver water services renewals program

Council has completed 19 water services renewals for the 2019/20 period. The services that are renewed are in a poor condition or that may have been repeatedly failing.

Water services renewals program delivered by June annually

Council has completed 19 water services renewals for the 2019/20 period.

n

8.1.10

Deliver water meter replacement program

Council has commenced the water meter replacement program with 467 meters replaced. Council is also planning to undertake flow testing on meters between the age of 8 to 17 years to determine the level of accuracy of these meters.

Water meter replacement program delivered by June annually

Council has commenced the water meter replacement program with 467 meters replaced.

n

8.1.11

Deliver water mains renewal program

Council has commenced the delivery of the Carrol Street Water Main renewal. Works are expected to be completed early December 2019. Other works are planned for commencement in the New Year with Councils Plant and Works Crews currently under recruitment.

Water mains renewal program delivery by June annually

Council has commenced the delivery of the Carrol Street Water Main renewal. Works are expected to be completed early December 2019.

n

8.1.12

Lake Canobolas sewer upgrade

Design works are nearing completion for the Lake Canobolas Sewer. Council is currently undertaking a design of the proposed sewer pump station.

Design completed by June 2020

Design is progressing towards completion in the fourth quarter.

n

8.1.13

Smart Water Metering

Smart Water Metering will be updated in April 2019 (in the fourth quarter).

Pilot smart-metering project delivered by June 2020

The reporting on this task will be in the fourth quarter.

n

8.1.14

Telemetry and SCADA Upgrade

Telemetry and SCADA Upgrade is due in 2020/21 (Year 2).

Project delivered by June 2021

This task is due in Year 2.

n

8.1.15

Lake Canobolas potable water upgrade

Designs are nearing completion for the water main upgrade to Lake Canobolas with consultation with various stakeholders to commence soon.

Design completed by June 2020

Designs are nearing completion ahead of completion by the fourth quarter.

n

8.1.16

Install reservoir mixers

The install of reservoir mixers is due for reporting in April 2020 (in the fourth quarter).

Supply and install by June 2020

Reporting on this task is due in the fourth quarter.

n

8.1.17

North Orange water supply strategy

The North Orange water supply strategy is due in April 2020 (in the fourth quarter).

Delivery of strategy by June 2020

Reporting on this task is in the fourth quarter.

n

8.1.18

North Orange Sewer Strategy

The North Orange Sewer Strategy is due for reporting in April 2020 (in the fourth quarter).

Delivery of strategy by June 2020

Reporting on this task is due in the fourth quarter.

n

8.1.19

Redmond Place Sewer Pump Station Design

The Redmond Place Sewer Pump Station Design is due in 2020/21 (Year 2).

Design completed by June 2021

Reporting on this task is due in Year 2.

n

8.1.20

Spring Hill Lucknow Sewer Pump Station design and construction

The Spring Hill Lucknow Sewer Pump Station design and construction is due in 2020/21 (Year 2).

Construction completed by June 2021

Reporting on this task is due in Year 2.

n

8.1.21

Deliver manhole rehabilitation program

Council is currently undertaking inspection of sewer manholes for the 2019/20 manhole rehabilitation program. This program is scheduled to commence at the beginning of 2020.

Manhole rehabilitation program delivered by June annually

Reporting on this action is due in the fourth quarter.

n

8.1.22

Manage Ophir Road and Euchareena Road resource recovery centres in accordance with landfill environmental management plans and licences

Both waste facilities operating in accordance with license and Operational Environmental Management Plans and annual reporting to the EPA completed in August & September 2019.

Reporting to the Office of Environment and Heritage, Department of Planning and Environment Protection Authority undertaken annually as required

Annual Returns with Annual Environmental Monitoring Reports and Waste & Resource Recovery Portal updates provided to EPA in August & September and Local Government Waste & Resource Recovery Data Survey submitted in August to the EPA & Regional State of Environment Report data issued in September 2019.

n

Undertake maintenance works at the Ophir Road Resource Recovery Centre including site rehabilitation

Ongoing operational landfilling of asbestos & dead animals undertaken at ORRRC with no required site rehabilitation required.

n

 

Community Recycling Centre reporting wastes collected to the Environment Protection Authority on a monthly basis

Data being reported to the EPA on a monthly basis.

n

 

8.1.23

Deliver planned flood-mitigation strategies across the City

Programmed for the 2021/22 financial year.

Construct new culverts under McLachlan Street for the East Orange channel

This action is due in Year 2.

n

8.1.24

Provide safe drinking and re-use water

Drinking water and recycled water was provided to customers in accordance with quality standards through implementation of the Drinking Water Management System and Recycled Water Management System. 

Monitor and report on water quality in accordance with regulatory requirements and report to the State Government annually in October

Drinking water samples collected in the Orange LGA under the NSW Health monitoring program were fully compliant during Quarter 1.

n

8.1.25

Orange Sewage Treatment Plant works inlet upgrade

Significant progress has been made on addressing outstanding issues identified in the Request for Tender.

Design and construct new inlet works by June 2021

The Concept Design has progressed with a focus on solutions for issues such as hydraulic design challenges.

n

8.1.26

Orange Sewage Treatment Plant primary settling tank coating

The Orange Sewage Treatment Plant primary settling tank coating is due for completion by June 2021.

Specialist paint coating of tank completed by June 2021

The Orange Sewage Treatment Plant primary settling tank coating is due for completion by June 2021.

n

8.1.27

Suma Park Dam back-up pumps

Project is in early planning phase with back-up options considered with respect to energy management at the Suma Park Dam site.

Installed by June 2020

Scope is under review pending associated emergency drought funding opportunities.

n

8.1.28

Stormwater harvesting rehabilitation of Stage 1

The detailed design for the rehabilitation works has been awarded, with the initial phase underway.

Rehabilitation works completed by June 2020

The consultant engaged to complete the detailed design conducted an on-site inception meeting during Quarter 1.

n

8.1.29

Orange Sewage Treatment Plant aeration upgrade

The design phase of the aeration upgrade is scheduled for 2020/21.

Design finalised by June 2021 and construction by June 2023

The design phase of the aeration upgrade is scheduled for 2020/21.

n

8.1.30

Icely Road Water Treatment Plant stormwater earthworks and administration building

Design and construct of the new stormwater earthworks is not due until June 2022, with the new administration building to follow by June 2023.

Design and construct stormwater earthworks by June 2022 and new administration building by June 2023

Design and construct of the new stormwater earthworks is not due until June 2022, with the new administration building to follow by June 2023.

n

8.1.31

Design new ultraviolet disinfection system for Orange Sewage Treatment Plan

Detail design of the new ultraviolet system at the STP is not due until June 2023.

Detailed design of new ultraviolet system by June 2023

Detail design of the new ultraviolet system at the STP is not due until June 2023.

n

8.1.32

Undertake ongoing condition assessment on Council's stormwater network

Quotation to be sent.

Assessments undertaken on 2% of network per annum and updated in the asset management plan

This action is progressing.

n

 

Publish the annual statement of environment report by NovemberCollation commenced.

Installation of the landfill gas-management system programmed for 2022/23 and beyondMonthly monitoring of gas undertaken on site and recorded for Annual Environmental Monitoring Report

Deliver four school programs, four educational programs and four community events per annum

Undertake 400 annual private property inspections to ensure noxious weeds are managed in accordance with legislative requirementsTo date, 106 inspections have taken place.

Report abandoned shopping trolleys to storesReporting being undertaken.

All pollution complaints investigated within 2 working days for non-urgent events and within 4 hours for urgent events and action take if requiredFines on a number of building sites issued.

8.2: Develop and promote initiatives to reduce water, energy and waste in consultation with the community

 

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

 

8.2.1

Review and report on the five key areas of our environment (water, air, biodiversity, soil, salinity) through preparation of the State of Environment report

Report preparation has commenced. Report due November 2019.

Publish the annual statement of environment report by November

Collation commenced.

n

8.2.2

Implement the landfill gas management plan for Euchareena Road Resource Recovery Centre

Monitoring for landfill gas undertaken on a monthly basis and recorded for the Annual Environmental Monitoring Report. Capital installation of gas management system not required until 2022/23 and beyond.

Installation of the landfill gas-management system programmed for 2022/23 and beyond

Monthly monitoring of gas undertaken on site and recorded for Annual Environmental Monitoring Report

n

8.2.3

Engage the community in the Parks Alive program and environmental activities

There were 12 community events held in the first quarter with 8 events being hands on events and 2 educational events. There were 501 community members engaged and 1865 native tube stock planted. Events were held at Lake Canobolas, Spring Hill Recreation Ground, Gosling Creek, Ploughman's Wetland and Ploughman's Estate. Schools engaged included Kinross and Orange Christian School. Another schools program, Nature Kids, were also catered for with an environmental day held at Lake Canobolas.

Deliver four school programs, four educational programs and four community events per annum

Two educational events were held in this quarter.

n

8.2.4

Participate in the NSW Tidy Towns sustainable program

Orange projects were assessed in August. The projects assessed were the Kinross Regional Engagement Enterprise Program, the Orange Base Hospital Auxiliary, the refurbishment of the Carrington Hotel, the Ploughman's Wetlands Care Group and the Orange Rotary's Banjo Paterson Festival event. The awards to be held in Cessnock on November 1 - 3, 2019

Participate in Clean Up Australia activities

Reporting on this action will be in the third quarter.

n

Raise awareness of the NSW Tidy Towns Program through four local media events and engaging with local schools

This is an ongoing action and most awareness is when the projects are assessed and when the results are received.

n

 

Compile annual NSW Tidy Towns Sustainable Community Award submissions

Orange projects were assessed in August 2019.

n

 

8.2.5

Monitor and implement awareness events and campaigns for priority weeds

Council's Weed Management Officers (WMOs) undertook 106 property inspections during the first quarter:

-     90 private property inspections

-     11 Council-managed lands; and

-     5 State Government-owned properties.

WMOs also attended the NSW Biennial Weeds Conference held in Newcastle and regional meetings held by the Macquarie Valley Weeds Committee, (MVWC) and the Central Tablelands LLS. At the MVWC meeting.
Andrew Cole was awarded the Tom Knowles Award for Weed Management in the Macquarie Valley Region. He was also nominated for another prestigious award at the Weeds Conference but was unsuccessful.
Officers also assisted with a joint inspection program held in the Cowra area for a new weed incursion known as Frog Bit, which is classified as prohibited matter under the Biosecurity Act.

Undertake 400 annual private property inspections to ensure noxious weeds are managed in accordance with legislative requirements

To date, 106 inspections have taken place.

n

8.2.6

Manage abandoned articles within the City

Vehicles impounded as required, significant work currently occurring with staff in regular contact with trolley providers, as it is considered trolley collection services has slipped in recent months.

Report abandoned shopping trolleys to stores

Reporting being undertaken.

n

8.2.7

Enforce environmental legislation

Major focus has been on sediment and erosion control on building and development sites.

All pollution complaints investigated within 2 working days for non-urgent events and within 4 hours for urgent events and action take if required

Fines on a number of building sites issued.

n

 

8.3: Promote the range of recycling services

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

8.3.1

Deliver waste and recycling services

Promotion of Annual Household Hazardous Waste Collection service and Community Recycling Centre undertaken in September for collection event scheduled in late October 2019 and ongoing access to the CRC facility. Ongoing education initiatives implemented with Councils contracted education consultant, Envirocom to outreach to schools, community groups, residents and businesses.

Promote and offer a free annual household hazardous waste collection service at the Ophir Road Resource Recovery Centre

Annual Hazardous Waste Collection Service advertised from September until collection in late October at ORRRC. Community Recycling Centre available for public access to receive Household Hazardous Waste items every day except Good Friday & Christmas Day.

n

Deliver education materials or services to orange residents relating to the waste, recycling and organics contract provisions

Ongoing outreach to residents, schools, community groups and businesses promoting waste, recycling, and organics collection services maintained through Councils engaged education consultant and in accordance with the adopted Education Plan.

n

 


9: Infrastructure for our growing community

 

Delivery of Stages 2, 3 and 4 of the Southern Feeder Road

9.1: Construct and maintain a road network that meets the community's transport and infrastructure needs

 

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

 

9.1.1

Promote the construction of the Southern Feeder Road

Works progressing on Stage 2.  Stage 3 tender document prepared, designs finalised and environmental approvals obtained. Stage 4 design finalised.

Delivery of Stages 2, 3 and 4 of the Southern Feeder Road

Stage 2 progressing; Stage 3 tender prepared; and Stage 4 designed.

n

9.1.2

Deliver works program for upgrades, road rehabilitation and re-seals as identified in the Transport Asset Management Plan

Not yet due to commence.

Annual road rehabilitation program completed within allocated budget

Reporting on this project will be in the third and fourth quarters.

n

Annual reseal program completed within allocated budget

Reporting on this project will be in the third and fourth quarters.

n

 

Burrendong Way - upgrade to an urban standard, south from the Northern Distributor Road

Reporting on this project will be in the third and fourth quarters.

n

 

Reconstruct Clergate Road Stage 2 from Quartz Street to Ralston Drive

This project is due in Year 3 (2021/22).

n

 

Whiley Road/Forest Road upgrading - subject to grant funding

Reporting on this project will be in the third and fourth quarters.

n

 

Construct a new roundabout at the intersection of the NDR/Hill Street and William Maker Drive - subject to grant funding

Reporting on this project will be in the second quarter.

n

 

Upgrade Whitton Place to urban standards

This project is due in Year 2 (2020/21).

n

 

 

9.2: Ensure that adequate car parking spaces are available to support growth

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

9.2.1

Provide and manage public car parking in the Orange Central Business District

The Licence Plate Recognition vehicle remains operational. The contracted car parks for Summer Centre, City Centre, Kmart and Central have been managed in accordance with private agreements. Ongoing renewal program for signage is continuing

Implement parking study deliverables

Report provided to Council on traffic fines provided in October 2019.

n

Parking patrols carried out in accordance with patrol schedule and Council's adopted parking rules

Ongoing and always undertaken in accordance with the schedule and the parking rules.

n

 

9.3: Ensure that an appropriate level of pedestrian amenity is provided throughout the community

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

9.3.1

Deliver program of footpath upgrading and new construction works as identified in the Transport Asset Management Plan

Work on footpath rehabilitation has begun on:

-     Nile Street from March to Byng Street

-     Nile Street from Byng to Summer Street E

-     Churchill Avenue from Tobruk to Glenroi Avenue (both sides)

Design and installation of pedestrian crossing lighting upgrades as per allocated budget

Reporting on this project is due in the fourth quarter.

n

Annual footpath rehabilitation program completed within allocated budget

Reporting on this project is due in the third and fourth quarters.

n

 

Finalise master plan and seek Council approvalStage 4 about to commence

9.4: Develop a vibrant civic and commercial precinct as a centre for the community

 

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

 

9.4.1

Undertake master planning for the upgrade of the CBD (FutureCity), to position Orange as a premier regional city supporting existing and new commercial opportunities

Final stage about to commence

Finalise master plan and seek Council approval

Stage 4 is about to commence.

n

 

10: Celebrate our cultural, social, natural and built heritage assets

 

Heritage and urban design advisory services provided

10.1: Engage with the community to ensure plans for growth and development are respectful of our heritage

 

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

 

10.1.1

Provide a heritage advisory service to the community to protect and enhance heritage assets and to promote quality urban design

Council's Heritage Advisor, David Scobie, continues to provide regular heritage advice to assist with the assessment and determination of development applications, protect and enhance heritage assets and promote quality urban design.

Heritage and urban design advisory services provided

28 lots of heritage advice was provided to Council and the community.

n

 

Ensure the local community is engaged for heritage support funding

Implement and review heritage strategy annually

10.2: Preserve our diverse social and cultural heritage

 

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

 

10.2.1

Maintain local heritage assistance program

Local Heritage Assistance Fund is implemented annually. Expressions of interest are called for in February. Once applications are approved, owners of heritage properties undertake a program of work to conserve heritage properties.

Ensure the local community is engaged for heritage support funding

Six applications received for this year's program of funding.

The Spring Hill Heritage grant is being rolled out to the community. The Lucknow Reform Mine project is almost complete (awaiting Ministerial opening).

n

10.2.2

Develop heritage strategy

Strategy reviewed annually in line with Office of Environment and Heritage reporting.

Implement and review heritage strategy annually

Heritage Strategy implemented quarterly.

The new Strategy is 75% complete. Draft report to Heritage Committee will be provided in November.

n

 

 

 

Engage with the community and update the Village's prioritiesCouncil communicates regularly with Villages by way of Committee Meetings, action plans and e-mail communication to provide updates on tasks and prioritization of tasks.  Outcomes from actions include but are not limited to the following:  General Maintenance updates in all three villages, park beautification and signage upgrade.

10.3: Preserve the unique way of life of our surrounding villages

 

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

 

10.3.1

Support the Spring Hill and Lucknow Community Committees

Council continues to support the Spring Hill and Lucknow Community Committees.  Committees meet regularly with community priorities identified through relevant Action Plans.  Outcomes from meetings are reported to Council after each meeting.

Engage with the community and update the Village's priorities

Council communicates regularly with Villages by way of Committee Meetings, action plans and e-mail communication to provide updates on tasks and prioritization of tasks.  Outcomes from actions include but are not limited to the following:  General Maintenance updates in all three villages, park beautification and signage upgrade.

n

 

3: Prosper - a smart, innovative and resilient economy

11: Sustainable tourism, events and visitor experiences

 

Operate the Orange Visitor Centre within budgetThe Visitor Information Centre (VIC) operated within budget.

Actions from the Orange tourism strategy, delivered in accordance with the strategy items adopted by Council48 actions implemented.

11.1: Capitalise on the character and lifestyle of Orange to remain a destination of choice

 

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

 

11.1.1

Deliver visitor information services

The City of Orange is fast becoming a destination of choice with the Visitor Information Centre (VIC) providing customer service to 24,356 people and 1,370 online enquiries. Social media increased for the quarter and online accommodation bookings are to be reinstalled on the Orange360website.

Operate the Orange Visitor Centre within budget

The Visitor Information Centre (VIC) operated within budget.

n

11.1.2

Monitor the implementation of the Orange Region Tourism Strategy by Orange360

Visitation to Orange VIC continues to be strong. 48 actions in the Orange Regional Tourism Strategy were delivered this quarter

Actions from the Orange tourism strategy, delivered in accordance with the strategy items adopted by Council

48 actions implemented.

n

 

Support at least five major events annually sourced by agencyCouncil secured the hosting rights for the following events which were successfully staged in Orange during the reporting period

2019 NSW Junior Touch Regional Championships - 700 participants for 2 days of competition

Karting NSW Jackpot Series - 200 drivers for 3 days of competition

NSW Inter Academy Netball Challenge - 330 players for 3 days of competition

11.2: Develop and attract a variety of events, festivals, venues and activities for locals and visitors, ensuring accessibility for all

 

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

 

11.2.1

Provide a range of quality accommodation and services and maintenance of all infrastructure at the Colour City Caravan Park

The Colour City Caravan Park continues to provide accommodation options for people visiting and staying in Orange. 3.5 star rating was maintained with the ongoing roll out of necessary maintenance. Occupancy rates for the caravan park were consistent with the overall rating for the site. Overall occupancy for the site has been maintained.

Maintain a three-star rating

Star rating was maintained

n

Maintain occupancy rate at an annual average of at least 50%

52% occupancy rate for this quarter.

n

 

Undertake asset improvements in accordance with the buildings asset management plan

Asset improvement includes painting common areas,  plumbing repairs, tree maintenance, grounds mowed, camp kitchen upgrades and improvements to the dump point

n

 

11.2.2

Support and work with sporting organisations to secure events for the Orange region

Council continues to provide a customer service focused on economic development to attract events to Orange and hosted 3 major sporting events during the reporting period.

Support at least five major events annually sourced by agency

Council secured the hosting rights for the following events which were successfully staged in Orange during the reporting period:

-     2019 NSW Junior Touch Regional Championships - 700 participants for 2 days of competition

-     Karting NSW Jackpot Series - 200 drivers for 3 days of competition

-     NSW Inter Academy Netball Challenge - 330 players for 3 days of competition

n

 

12: A smart, innovative and resilient industry sector

 

Orange Investment website launchedWebsite launch 22 August 2019. 95 people attended.

Project planning completed and delivery to budget and timeframessee comments

Support Regional Development Australia (RDA) Central West to advocate to address telecommunications issues and community information campaignsSupport provided to RDA.  Also raised at EDCC meetings.

12.1: Attract and grow strategic investment

 

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

 

12.1.1

Develop, maintain and provide information resources appropriate for business development, expansion and/or relocation - including web-based and mobile application platforms

Think Orange Region website launch.

Orange Investment website launched

Website launch 22 August 2019. 95 people attended.

n

12.1.2

Undertake refurbishment of the Central Business District

Project Planning Through Future City is still ongoing and expected to be completed by December 2019.

It is envisaged that Future City will come up with a series of projects and CBD upgrade items that will initially exceed Council's Budget.

First Meeting of Council is then February 2020 at which these tasks/projects can be prioritised.

Detailed Design and Construction / Delivery will commence following this.

Likely delivery to be commence in the 2020/21 financial year with expenditure spread over 2-3 years.

Project planning completed and delivery to budget and timeframes

See the update in the Action Comments column.

n

12.1.3

Upgrade under-awning lighting in the Central Business District

Contracts to be signed.

Complete upgrades of under-awning lighting

Progressing, with contracts to be signed.

n

Continue planning for under-awning replacement

Whiteway tender awarded. Rollout commences January 2020.

n

 

12.1.4

Develop and manage Council's residential relocation program

Council's residential relocation program continues to perform well, with 24 enquiries completed and the next Welcome to Orange new resident function planned for October 2019. During this quarter, the Evocities Program has been put into maintenance mode with the program expected to end in December 2019. Think Orange Region project was launched in August and all new relocation enquiries will be managed through this program.

Measure number of enquiries answered about relocating to Orange

24 enquiries.

n

Measure number of relocatees attending the annual functions of new residents

Next function to be held 27 October 2019.

n

 

12.1.5

Manage the issues arising from telecommunications opportunities

Staff are working with industry and the community to ensure people are aware of the NBN and its potential.

Support Regional Development Australia (RDA) Central West to advocate to address telecommunications issues and community information campaigns

Support provided to RDA.  Also raised at EDCC meetings.

n

 

Car park extension

12.2: Support innovative industry sectors

 

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

 

12.2.1

Facilitate industry engagement

Council continues to work in partnership with local businesses, industry and government/non-government organisations. Partnerships with manufacturing/ engineering, orchardists, tourism, retail, government agencies, etc.

Shop Orange has 89 businesses participating.

Measure number of meetings/events hosted and attended with members of the Orange business sector

36 meetings/ events.

n

Work with the local retail sector on a shop local campaign each year

Working with Put Orange First Group and the Orange Business Chamber to roll out Shop Orange Region. Both shopping complexes are interested to join the program.

n

 

12.2.2

Operate the Orange Airport

Ensuring we meet the requirements of CASA and OTS. Both the Technical and Obstacle-limitation Survey are planned for later in the financial year.

Emergency Exercise is planned for the 9th November 2019

Ensure the airport meets requirements of the Civil Aviation Safety Authority and the Office of Transport Security

Reporting on this action is due in the fourth quarter.

n

Ensure annual technical inspection completed

Reporting on this action is due in the fourth quarter.

n

 

Ensure obstacle-limitation surface survey completed

Reporting on this action is due in the second quarter.

n

 

Annual emergency-training exercise completed

Reporting on this action is due in the second quarter.

n

 

12.2.3

Undertake upgrades of Airport precinct

Car park extension is due to start in December

Car park extension

Reporting on this action is due in the second and third quarter.

n

 

Monitor and report project labour market demandReports provided through the Economic Development Community Committee.

12.3: Support educational and training opportunities that retain young people, attract new workers and provide local employment

 

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

 

12.3.1

Work with industry, business and training organisations to identify current or developing skills shortages and implement strategies to address them

Council works closely with local business, industry and government/non-government agencies. This quarter has seen participation in the preparation for:

•    Orange Jobs Expo preparation;

•    CenWest Innovate Program;

•    Shop Orange Program;

•    Regional Economic Development Strategy; and

•    290 jobs loaded onto the Evocities website.

•    holding of monthly EDCC meetings

•    NSW Small Business Month event preparation

•    Launch of Think Orange Region project

Monitor and report project labour market demand

Reports provided through the Economic Development Community Committee.

n

 

Establish Economic Development OfficeTo be considered as part of the appointment of a CEO. 

12.4: Partner with key stakeholders to enhance opportunities for local business to grow and prosper

 

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

 

12.4.1

Explore avenues to assist business development in the City in conjunction with the Orange Business Chamber or other peak industry organisations

Orange City Council continues to support business development, through the administration of Shop Local Program, Activate Orange and OC Future City. In addition, referrals to government and non-government agencies and participation in REDS (Regional Economic Development Strategy Project) has been undertaken.

Establish Economic Development Office

To be considered as part of the appointment of a CEO.

n

 

13: Transport services, connectivity and infrastructure that support community, tourism, business and industry

 

Delivery of augmented services

13.1: Support public and private rail, coach and air services

 

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

 

13.1.1

Lobby relevant government authorities for improved transport linkages

Prior to the Federal election earlier this year $8 million was announced towards an investigation into fast rail for the Central West.

With the support of the Orange Rail Action Group this opportunity has been raised with the Member for Calare Andrew Gee in the reporting period.

Delivery of augmented services

See update in Action Comments.

n

 

Delivery of augmented services

13.2: Support initiatives for improved connectivity between Orange and capital cities and regional towns

 

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

 

13.2.1

Investigate opportunities for private sector and public transport improvements

Council staff have attended meetings on the roll out of the inland rail project.

Delivery of augmented services

See update in Action Comments.

n

 

4: Collaborate - leadership and partnership

14: An informed community

 

14.1: Deliver communication that is open, accessible, meaningful and regular across a range of media

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

14.1.1

Promote Council's activities through a range of mediums and media

-     Orange City Council’s online presence continues to increase at a steady rate.

-     During the last quarter, approximately 132,837 unique users visited Orange City Council’s website.

-     The most popular pages included working at Orange City Council and our water resources pages.

-     Council issued 49 media releases, responded to an average of eleven media requests per week, issued 3 e‑news letters to about 830 people.

-     Council’s YourSay site had more than 3,100 visitors.

-     The active YourSay Orange projects during the reporting period included Better footpaths, FutureCity Community Reference Groups, Building Better Roads, News, Orange Visitor Survey, Your Say Orange and the Flood Study Update.

Provide at least one media briefing a week

At least one media briefing/release per week was provided during the quarter.

n

Issue at least one media release a week

Media Releases were issued.

n

Implement a Council-wide style guide

Council's Brand was established last financial year and is progressing towards Council-wide each quarter onwards from then.

n

Issue bulletins through e-news monthly

E-news bulletins were issued.

n

14.1.2

Ensure Council maintains an internet and social media presence

-     Orange City Council has a strong presence across a range of different social media platforms that result in thousands of engagements every week.

-     Through Facebook alone, there has been an average of 80,000 post engagements over the quarter between July and September.

-     Over the past 90 days, any events listed on Councils Facebook page have reached over 42,400 people, and over 300 people have followed the page which gives them daily insights into any information relevant to Orange City Council.

-     Other social media platforms such as Twitter have increased, with profile visits to Twitter increasing by 118 per cent in the past 28 days.

Increase social media engagement and reach by 25% annually

Orange City Council has a strong presence across a range of different social media platforms that result in thousands of engagements every week.

n

Maintain the Council website with weekly updates

-     132,837 unique users visited Orange City Council’s website.

-     The most popular pages included working at Orange City Council and our water resources pages.

-     Council issued 49 media releases, responded to an average of eleven media requests per week, issued 3 e‑news letters to about 830 people.

-     Council’s YourSay site had more than 3,100 visitors.

-     The active YourSay Orange projects during the reporting period included Better footpaths, FutureCity Community Reference Groups, Building Better Roads, News, Orange Visitor Survey, Your Say Orange and the Flood Study Update.

n

 

14.2: Promote organisational culture that delivers excellent customer service and continuous improvement

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

14.2.1

Provide a highly-responsive customer service function

Council continues to provide responsive service to customers. All customer service systems and procedures are being monitored and reviewed regularly.

Remind staff of their obligations under Council's customer service obligation policy by June annually

Policy review as per the schedule will feed out to staff when in the third quarter.

n

All issues reported via Council's website or by phone/e-mail to Council allocated to relevant staff member within two business days

Issues reported via the website or by phone/email are allocated to relevant staff for attention within two business days.

n

Continue to provide after-hours, call-answering service

Council's after-hours phone service continues to be provided. Council's new provider Alarm Australia has responded well to the after-hours calls and requirements. Feedback from Customer Service staff to Alarm Australia via Building Services has resulted in a better reporting system.

n

Undertake a review of the customer-service and on-line response loop to improve resident feedback and to implement improvements

Ongoing review of customer service with manager and customer service team on a monthly basis to improve procedures.

Total number of calls answered by customer service in the first quarter (1/7/19 – 30/9/19) is 7,357 with 2424 customer service requests entered.

n

 

14.3: Provide opportunities for widespread and quality engagement and, where appropriate, shared decision-making

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

14.3.1

Establish and support Council meetings, policy committees and Council's community committee network

Support was provided for Council and Policy Committee Meetings and Council's Community Committees over the quarter.

Prepare and distribute agendas and reports for ordinary Council and policy-committee meetings within three business days of the meetings

Agendas, minutes and reports are produced for Council and Policy Committee meetings within the required timeframe.

n

Review Council's community committees

The community committee structure was adopted in September 2019 for the Council Term 2017-2020.

n

 


15: Leaders in our community

 

Establish the annual committee-meeting schedule in September annuallyA report on the annual Policy Committee Structure and community-committee network was provided to Council for determination at its meeting on 17 September 2019.

15.1: Encourage and support residents to pursue leadership roles at Council

 

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

 

15.1.1

Establish and support Council meetings, policy committees and Council's community committee network

The annual Policy Committee Structure and community-committee network was adopted by Council at its meeting on 17 September 2019.

Establish the annual committee-meeting schedule in September annually

A report on the annual Policy Committee Structure and community-committee network was provided to Council for determination at its meeting on 17 September 2019.

n

 

Report requests to Council quarterlyQuarter 1 reports (General Donations, Major Event Sponsorship and Sports Facilities) were determined by Council on 2 July 2019. Quarter 2 report (General Donations) was determined by Council on 3 September 2019.

15.2: Support community organisations and groups to deliver services and programs

 

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

 

15.2.1

Apply Council's adopted donations and grants policy to support the community

General Donations
(Quarter 1 and Quarter 2)

- $100,000.00 budget
- 38 applications approved (including ongoing donation to Orange Harness Racing Club)
- 1 application declined
- $66,968.29 donated to date

Major Event Sponsorship
(Quarter 1)
- $100,000.00 budget
- 11 applications approved (one later withdrawn)
- $26,900.00 donated to date

Sports Facility Program
Quarter 1)
- $50,000.00 budget
- 5 applications approved
- 2 applications declined
- $50,000.00 donated to date (program closed for 2019/20)

Sport Participation Program
- $13,900.00 budget
- 14 applications approved
- 1 application declined
- $5,653.00 donated to date

Report requests to Council quarterly

Quarter 1 reports (General Donations, Major Event Sponsorship and Sports Facilities) were determined by Council on 2 July 2019. Quarter 2 report (General Donations) was determined by Council on 3 September 2019.

n

 

Increase engagement with the City's youthIncreased members and activities such as the Neon Fun Run, Nations Sporting competition, Youth Hub school holiday activities. 

Report on number of work experience placements and attendance at school and community career eventsProposed program developed for School Based Trainees in 2020 and 10 students were accommodated for work experience in the quarter.

15.3: Engage and train young people to develop our future leaders

 

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

 

15.3.1

Support the Youth Advisory Council

Orange Youth Council (YAC) operating with a membership of over 50 local young people from diverse backgrounds.

Increase engagement with the City's youth

Increased members and activities such as the Neon Fun Run, Nations Sporting competition, Youth Hub school holiday activities. 

n

15.3.2

Support work experience and community and school careers events

Proposed program developed for School Based Trainees in 2020

10 students were accommodated for work experience in the quarter

Report on number of work experience placements and attendance at school and community career events

Proposed program developed for School Based Trainees in 2020 and 10 students were accommodated for work experience in the quarter.

n

 

 

 

15.4: Develop and encourage staff to pursue leadership within Council

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

15.4.1

Implement the Workforce Management Plan

Actions during the quarter included:

Staff Survey Action Plan approved and distributed to all staff

Council was successful in obtaining WHS accreditation under AS4801 for a three year period.

Employee satisfaction survey

Report provided to Staff Consultative Committee on 21 August to provide any final feedback on the draft Staff Survey Action Plan who recommended approval to the Directors and General Manager. The Staff Survey Action Plan was approved and then provided to all staff on 19 September 2019.

n

Improvements in gender equality

A number of staff attended the Women in Leadership Summit.

n

Review and update corporate values and organisational culture vision

Preventing Bullying and Harassment training conducted for all staff.

n

Maintain staff health and well-being

WHS outcomes in the period included  Council was successful in obtaining accreditation under AS4801 for the Technical Services division until  24 August 2022,  Nil safe work improvement notices,  33 health and safety inspections with 6 project audits undertaken with a score over 80% for each audit,  our insurers self audit resulted in a score of 92%, 22% of staff accessed wellbeing programs including breast cancer awareness and glove box guide to mental health, 97 staff attended WHS courses and a workers compensation claims frequency rate of 3.2%

n

Undertake staff capability review

To commence in second quarter.

n


16: Strong relationships

 

Support local emergency planning in conjunction with key agencies

Provide ongoing support and advice to quarterly Bush Fire Management Committee meetings and Bush Fire Liaison Committee meetings

Report activities of the Council showing advocacy on emerging strategic matters important to the City and regionDuring this quarter The Mayor and/or Chief Executive Officer and/or staff attended the following meetings with State and Federal Governments on funding and policy matters:



2 July – The Hon. Paul Toole MP, Minister for Regional Transport and Roads

15 August – Mr Don Murray, Department of Premier and Cabinet and Mr Ken Gillespie – Regional Intermodal Transport Taskforce

23 September – The Hon. Melinda Pavey MP, Minister for Water, Property and Housing

23 September – The Hon. Greg Warren MP, Shadow Minister for Local Government

30 September – The Hon Yasmin Catley MP, Minister for Rural and Regional Jobs


16.1: Work in partnership with other councils, regional organisations and State and Federal governments

 

Ref

Action

Action Comment

Performance Indicator

Performance Comment

Status

 

16.1.1

Support the Local Emergency Management Committee

Continuing to Support Local Emergency Management Committee. Also planning an emergency exercise for November.

Support local emergency planning in conjunction with key agencies

Continuing to Support Local Emergency Management Committee. Also planning an emergency exercise for November.

n

16.1.2

Support the Rural Fire Service

Support the Rural Fire service through administration of accounts and attending quarterly meetings.

Provide ongoing support and advice to quarterly Bush Fire Management Committee meetings and Bush Fire Liaison Committee meetings

Support the Rural Fire service through administration of accounts and attending quarterly meetings.

n

16.1.3

Engage with State and Federal Governments on funding and policy matters

The Mayor and Senior Executive met with State Government representatives to discuss pertinent matters for the Orange LGA, these included water security, major upcoming projects and funding requirements and ongoing drought issues.

Report activities of the Council showing advocacy on emerging strategic matters important to the City and region

During this quarter The Mayor and/or Chief Executive Officer and/or staff attended the following meetings with State and Federal Governments on funding and policy matters:

2 July – The Hon. Paul Toole MP, Minister for Regional Transport and Roads

15 August – Mr Don Murray, Department of Premier and Cabinet and Mr Ken Gillespie – Regional Intermodal Transport Taskforce

23 September – The Hon. Melinda Pavey MP, Minister for Water, Property and Housing

23 September – The Hon. Greg Warren MP, Shadow Minister for Local Government

30 September – The Hon Yasmin Catley MP, Minister for Rural and Regional Jobs

n