MINUTES OF THE
Ordinary Council Meeting
HELD IN Spring Hill Hall, Cnr Worboys and Seaton Street, Spring Hill
ON 16 October 2018
COMMENCING AT 7.00pm
Attendance
Cr R Kidd (Mayor), Cr S Romano (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr J McRae (7.12pm), Cr S Munro, Cr S Nugent, Cr M Previtera, Cr G Taylor, Cr R Turner, Cr J Whitton
General Manager, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Corporate Governance, Manager Corporate and Community Relations, Administration Trainee
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RESOLVED - 18/469 Cr G Taylor/Cr S Romano That Council allow for the Council Meeting to be live streamed and recorded by the Central Western Daily.
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RESOLVED - 18/470 Cr K Duffy/Cr J Hamling That the apology be accepted from Cr T Mileto and for lateness Cr J McRae for the Council Meeting of Orange City Council on 16 October 2018. |
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
Nil
THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE OPEN FORUM AT 7.01PM
OPEN FORUM
General Discussion – Spring Hill Village (Spring Terrace Inclusive)
Mr Paul Knight
Mr Knight thanked the Council for meeting in Spring Hill and expressed concerns in relation to the upkeep of Forest Road and the roadways between Orange and Cadia Mine. Mr Knight mentioned with the increased tonnage travelling over the road it may require the surface to be upgraded.
Mr Knight requested Council consider more regular updates to the Spring Hill Community in relation to timelines relating to decommissioning of the Spring Hill Sewer Plant and commissioning of the Pipeline.
Mrs Kerry Raines
Mrs Raines thanked the Council for meeting in Spring Hill, and offered gratitude to Council for the work they have been doing in the Village. In particular, the new toilet block and park furniture in the park, planting of red oaks at the entrance to the village, upgrade of Forest Road and increased speed and road safety patrols in Spring Hill. Mrs Raines also gave special thanks to Councillors Tony Mileto and Joanne McRae for their work with the community committee, Joanne McRae for her time as Deputy Mayor, and to Council Staff Scott Maunder and Renea Meacham for their work with the community committee.
** Cr McRae arrived at the meeting with the time being 7.12pm. **
THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL RESUMED AT 7.15PM
3 Confirmation of Minutes of Previous Meeting
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RESOLVED - 18/471 Cr K Duffy/Cr S Nugent That the Minutes of the Ordinary Meeting of Orange City Council held on 2 October 2018 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Council meeting held on 2 October 2018. |
4 Notices of Motion/Notices of Rescission
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TRIM Reference: 2018/2455 |
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MOTION Cr K Duffy/Cr S Romano That Council establish a community based Committee for the creation of an Orange Irish Heritage Festival.
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AMENDMENT Cr J McRae/Cr S Nugent That Council defer this item and hold a briefing where a feasibility report and funding outline be provided before the item is considered. |
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THE AMENDMENT ON BEING OUT TO THE MEETING WAS LOST THE MOTION ON BEING PUT TO THE MEETING WAS CARRIED |
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RESOLVED - 18/472 Cr K Duffy/Cr S Romano That Council establish a community based Committee for the creation of an Orange Irish Heritage Festival. |
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TRIM Reference: 2018/2507 |
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RESOLVED - 18/473 Cr J Hamling/Cr K Duffy That Council defer this item for consideration after a site visit and briefing have been held.
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TRIM Reference: 2018/2456 |
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RESOLVED - 18/474 Cr J Whitton/Cr R Kidd That Council resolves to adopt the following resolutions of Policy Committees from the meetings of 2 October 2018: 1 INFRASTRUCTURE POLICY COMMITTEE 1 Council resolves to approve the minutes Infrastructure Policy Committee held on 2 October 2018.
2 Council resolves to approve the following recommendations of the Infrastructure Policy Committee meeting held on 2 October 2018: Item 2.1: Minutes of the Airport Community Committee Meeting - 29 August 2018: That the recommendations made by the Airport Community Committee at its meeting held on 29 August 2018 be adopted. Item 2.2: Minutes of the City of Orange Traffic Committee Meeting – 11 September 2018: 1 That Council acknowledge the reports presented to the City of Orange Traffic Committee at its meeting of 11 September 2018; 2 That Council determine recommendations 3.1 to 3.7 from the minutes of the City of Orange Traffic Committee meeting of 11 September 2018. 3.1 BICYCLE SIGNS THROUGHOUT ORANGE 1 That Council erects bicycle warning signs as shown in Figure 3 of this report in the locations shown within Schedule A of this report and rural recreational routes in the Ride Orange Guide. 2 That Council Advises Blayney and Cabonne Councils of Council’s decision in this matter and requests installation of similar signage on the cycling routes within their LGA 3.2 VALENCIA DRIVE PEDESTRIAN REFUGE That Council constructs the pedestrian refuge in Valencia Drive in accordance with the plans shown in this report. 3.3 BUS LAYBACK AT WANGARANG, FOREST ROAD That Council install bus zone signs on Forest Road either end of the bus layback. 3.5 INTERSECTION OF BROOKFIELD WAY AND CARWOOLA DRIVE That Council install 30 metres of BB line and hold line marking at the intersection of Carwoola Drive and Brookfield Way as per the plan outlined within this report. 3.6 STREET EVENT – UNITED LONG TO TREATMENT That the Conditional Approval for the Long Walk to Treatment event on 23 and 24 October 2018 be endorsed subject to compliance with the attached conditions (D18/46980)
3.7 STREET EVENT – 2019 ANZAC MARCH That the Conditional Approval for the ANZAC March and dawn service on 25 April 2019 be endorsed subject to compliance with the attached conditions. (D18/46808) 2 SPORT AND RECREATIONAL POLICY COMMITTEE 1 Council resolves to approve the minutes Sport and Recreational Committee held on October 2018. 2 Council resolves to approve the following recommendations of the Sport and Recreation Committee meeting held on 2 October 2018: Item 2.1: Minutes of the Australia Day Community Committee Meeting – 5 September 2018: That the minutes of the Australia Day Community Committee meeting held on 5 September 2018 be adopted. 3 ENVIRONMENTAL SUSTAINABILITY POLICY COMMITTEE 1 Council resolves to approve the minutes of the Environmental Sustainability Committee held on 2 October 2018. 2 Council resolves to approve the following recommendations of the Environmental Sustainability Committee meeting held on 2 October 2018: Item 2.1: Minutes of the Companion Animal Community Committee – 3 September 2018: 1 That Council acknowledge the reports presented to the Companion Animals Community Committee at its meeting held on 3 September 2018. 2 That Council approves an amendment to Objective 6: A community that values and protects domestic animals, and the role they play in resident’s wellbeing, both socially and psychological from the Community Strategic Plan be discussed at the next meeting. 3 That the remainder of the minutes of the Companion Animals Community Committee at its meeting held on 3 September 2018 be adopted. 4 FINANCE POLICY COMMITTEE 1 Council resolves to approve the minutes of the Finance Policy Committee held on 2 October 2018. 2 Council resolves to approve the following recommendations of the Finance Policy Committee meeting held on 2 October 2018: Item 2.1: Requests for Financial Assistance 1 That the request for financial assistance from Netball NSW be declined. 2 That a donation of $500.00 be made from the Sports Participant Program to Kira-Lea Dargin for selection in the New York Sharks American football team. 3 That the request for financial assistance from the Orange Waratah Sports Club be deferred and a report provided to Council. 4 That a donation of $5,000.00 ($1,500.00 from Major Events and $3,500.00 from the Sporting Event Attraction program) be made to the Bicycle Network for the Newcrest Orange Challenge 2019. 5 That a donation of $100.00 be made from the Sports Participant Program to Ella Cubbin for attendance at the NSW State Football Titles as a member of the Under-14 Girls' Western NSW Football/Country Western team. 6 That a donation of $5,000.00 be made from Emergent Funding to Robert Bartlett for Book Publication - "Orange and District - A History in Pictures No 2 7 That a donation of $517.00 be made from General Donations to the Orange Camera Club Inc for Permanent Installation of a Projector in Orange Senior Citizens' Meeting Rooms. 5 SERVICES POLICY COMMITTEE 1 Council resolves to approve the minutes of the Services Policy Committee held on 2 October 2018. 2 Council resolves to approve the following recommendations of the Services Policy Committee meeting held on 2 October 2018: 2.1 Minutes of the Community Safety and Crime Prevention Committee 27 August 2018 1 That Council acknowledge the reports presented to the Community Safety and Crime Prevention Committee at its meeting of 27 August 2018. 3 That the remainder of the minutes of the Community Safety and Crime Prevention Committee Meeting of 27 August 2018 be adopted. 2.2 Minutes of the Ageing and Access Community Committee 29 August 2018 1 That Council acknowledge the reports presented to the Ageing and Access Community Committee at its meeting held on 29 August 2018. 2 That Council determine recommendations 3.1, 3.2 and 4.1 from the minutes of the Ageing and Access Community Committee meeting of 29 August 2018. 3.2 ALLOCATING FOOTPATH INSTALLATION AND UPGRADES That areas identified as requiring the installation of a footpath be referred to the Works Manager for ranking. 3 That the remainder of the minutes of the Ageing and Access Community Committee at its meeting held on 29 August 2018 be adopted.
2.3 Minutes of the Cultural Heritage Community Committee – 4 September 2018 1 That Council acknowledge the reports presented to the Cultural Heritage Community Committee at its meeting held on 4 September 2018. 2 That the minutes of the Cultural Heritage Community Committee at its meeting held on 4 September 2018 be adopted. 2.4 Minutes of the Orange Health Liaison Community Committee Meeting - 5 September 2018 1 That Council acknowledge the reports presented to the Orange Health Liaison Committee at its meeting held on 5 September 2018. 2 That Council determine recommendation 3.1 from the minutes of the Orange Health Liaison Committee meeting of 5 September 2018. 3.1 PLANNING STRATEGIES TO PROMOTE PREVENTATIVE HEALTH INITIATIVES That Council provide support for the Western NSW Primary Health Network Expression of Interest for the Improving social connectedness of older Australians Pilot initiative. 3 That the remainder of the minutes of the Orange Health Liaison Committee at its meeting held on 5 September 2018 be adopted. 2.5 Minutes of the NAIDOC Week Community Committee Meeting – 7 September 2018 1 That Council acknowledge the reports presented to the NAIDOC Week Community Committee at its meeting held on 20 July 2018. 2 That the remainder of the minutes of the NAIDOC Week Community Committee at its meeting held on 20 July 2018 be adopted. 2.6 Minutes of the Clifton Grove Community Committee - 13 September 2018 1 That Council acknowledge the reports presented to the Clifton Grove Community Committee at its meeting of 13 September 2018. 2 That Council determine recommendation 3.1 and 3.2 from the minutes of the Clifton Grove Community Committee meeting held on 13 September 2018. 3.1 LEASING OF THE BRIDLE PATHS 2 That correspondence be sent to Clifton Grove residents advising Council is unable to contribute to the maintenance of fences. 3 That a meeting be held with interested parties to discuss the future management of bridal paths.
3.2 ROAD SAFETY AND ANIMAL CRUELTY 2 That the committee continue to work with Council to raise awareness of issues of animal cruelty, to implement measures to reduce the opportunity for occurrence and to implement community safety and crime prevention measures in the village. 3 That the remainder of the minutes of the Clifton Grove Community Committee meeting held on 13 September 2018 be adopted. 2.7 Minutes - World War I Centenary Community Committee - 18 September 2018 1 That Council acknowledge the reports presented to the World War I Centenary Community Committee at its meeting held on 18 September 2018. 2 That Council approve recommendation 3.1 from the minutes of the World War I Centenary Community Committee meeting of 18 September 2018. 3.1 ACTION PLAN – WORLD WAR I CENTENARY COMMUNITY COMMITTEE The Action Plan for the World War I Centenary Community Committee be reviewed and updated. 3 That the remainder of the minutes of the World War I Centenary Community Committee at its meeting held on 18 September 2018 be adopted. 6 That the remainder of the minutes of the Infrastructure Policy Committee, Sport and Recreation Policy Committee, Environmental Sustainability Policy Committee, Finance Policy Committee and Services Policy Committee be noted.
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Cr Duffy requested Council liaise with Cabonne Council and advise the Spring Hill Community Committee in relation to the plans for roads travelling from the Village to Orange and Cadia Mine. |
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Council requested that the Spring Hill Community Committee be advised about the decommissioning of the Spring Hill Sewerage Treatment Plant. |
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Cr Duffy requested information be circulated to Councillors regarding accountability if a street tree causes damage to a driveway. |
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5.2 Update on Outstanding Resolutions of Council including Questions Taken on Notice and Notices of Motions. TRIM Reference: 2018/2457 |
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RESOLVED - 18/475 Cr J Hamling/Cr K Duffy That the information provided in the report by the Manager Corporate Governance on Outstanding and Completed Notices of Motion, Questions of Notice and Matters arising be acknowledged.
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Cr Duffy requested that the information on using a data analytics system to measure performance of the road network from a Question on Notice from the Council Meeting of 7 December 2017 could be provided to Councillors before they are required to attend the Roads Conference next month. |
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Cr Nugent requested an update on the status of information still to be provided in regards to a Question Taken on Notice from the Extraordinary Council Meeting of 27 March 2018 in relation to Astill Drive. |
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Cr Hamling requested that upon the determination of a date for weeding of the swimming areas at Lake Canobolas, they be advised. |
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TRIM Reference: 2018/2566 |
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RESOLVED - 18/476 Cr K Duffy/Cr S Nugent That Council resolves to change the date of the Council and Policy Committee meeting scheduled for Tuesday 6 November 2018 to Wednesday 7 November 2018.
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TRIM Reference: 2018/2433 |
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RESOLVED - 18/477 Cr J Hamling/Cr S Nugent That Council resolves: 1 The Civic Centre, Giyalang Ganya and Works Depot close down for the Christmas period from Monday 24 December 2018 to Tuesday 1 January 2019 (inclusive). 2 During the period 24 December 2018 to 5 February 2019, Council delegate its function to determine development applications and planning matters, with the exception of matters that cannot be delegated under the Local Government Act 1993 or the Environmental Planning and Assessment Act 1979, in circumstances where it is unreasonable to defer consideration of the matter, to the Mayor, Chairperson of the Planning and Development Committee, and the General Manager (so that the General Manager and either the Mayor OR the Chairperson of the Planning and Development Committee, are available to determine matters).
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5.5 Request for Financial Assistance - Rotary Club of Orange North - Lead the Way Fundrasing Concert for ACT/NSW Guide Dogs TRIM Reference: 2018/2512 |
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RESOLVED - 18/478 Cr J McRae/Cr S Nugent The Council resolves: 1 Council acknowledge that the North Orange Rotary have requested that the Council meet the Club’s expenses for hire of the Orange Civic Theatre under the Donations Policy, amounting to a total of $5027.42. 2 That North Orange Rotary will pay these expenses to the Council on presentation of an invoice. 3 That, subject to payment against the Council invoice: a that the Council approve a donation of $1,575.39 to the North Orange Rotary from the General Donation Fund into a special account to be opened by North Orange Rotary for the training of a Guide Dog for a resident of the Orange LGA (which includes the $1,000 already approved by the Council); b that the Council approve a donation of $1,726.01 to the North Orange Rotary from the 3rd Quarter Emergent Fund into a special account to be opened by North Orange Rotary for the training of a Guide Dog for a resident of the Orange LGA; c that the Council approve a donation of $1,726.02 to the North Orange Rotary from the 4th Quarter Emergent Fund into a special account to be opened by North Orange Rotary for the training of a Guide Dog for a resident of the Orange LGA; d that North Orange Rotary write to the Council formally acknowledging the terms of this donation and its commitment to (1) establishing the account; (2) spending funds from this account solely for the purpose of training of a Guide Dog for a resident of the Orange LGA; (3) advise Council immediately when and if a suitable trained dog is provided to an Orange resident and the funds paid to the Guide Dogs NSW/ACT; (4) acknowledge that the funding for the training is provided by the North Orange Rotary and Orange City Council; (5) return the funds to Council immediately if for any reason the funds cannot be expended on a guide dog for a person who is a resident of Orange so that the Council can reallocate those funds to support other people with disabilities in Orange.
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Nil
The Meeting Closed at 8.00pm
This is Page Number 12 and the Final Page of the Minutes of the Ordinary Meeting of Orange City Council held on 16 October 2018.