Agenda of Infrastructure Policy Committee

ORANGE CITY COUNCIL

MINUTES OF THE

City of Orange Traffic Committee

HELD IN Councillors Workroom, Civic Centre, Byng Street, Orange

ON 11 October 2016

COMMENCING AT 9.00am

INSPECTION

A site inspection was carried at the intersection of The Escort Way and Old Forbes Road.

The meeting reconvened at 9.55am.

1 Introduction

Attendance

Cr R Turner (Chairperson), Mr David Vant, Ms D Freeman, Senior Constable A Hodges, Planning Team Leader, Commercial and Emergency Services Manager, Road Safety Officer, Works Manager, Manager Engineering Services, Divisional Administration Officer

1.1 Apologies and Leave of Absence

RESOLVED Cr R Turner/Mr D Vant

That the apology be accepted from Sgt Mark Hevers for the City of Orange Traffic Committee meeting on 11 October 2016.

1.2 Acknowledgement of Country

1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

2 Previous Minutes

RESOLVED Ms D Freeman/Cr R Turner

That the Minutes of the Meeting of the City of Orange Traffic Committee held on 13 September 2016 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the City of Orange Traffic Committee meeting held on 13 September 2016.

The meeting adjourned at 9.58am for the conduct of the meeting of the City of Orange Traffic Development Committee.

The meeting reconvened at 10.35am.

3 General Reports

3.1 Intersection The Escort Way and Old Forbes Road

TRIM Reference: 2016/2284

Recommendation Cr R Turner/Sen Const Hodges

1 That Roads and Maritime Services be requested to investigate potential remedial work at the intersection of The Escort Way and Old Forbes Road.

2 That Council considers undertaking a road safety audit of the intersection.

3.2 Access - Murphy Lane

TRIM Reference: 2016/2285

Recommendation Cr R Turner/Mr D Vant

That Council install a concealed entrance sign north of the crest in Murphy Lane.

3.3 Visitor Information Centre Parking

TRIM Reference: 2016/2295

Recommendation Mr D Vant/Cr R Turner

1 That the current 30m bus zone on the north side of Byng Street west of Peisley Street adjacent to the Visitor Information Centre be retained.

2 That a 45m caravan parking zone be established on the north side of Byng Street west of the existing bus zone.

3 That the proposed caravan parking zone in Peisley Street be changed to long vehicle parking.

4 That the existing long vehicle parking bay on the west side of Peisley Street south of March Street be removed.

3.4 Anglican Grammar School Issues

TRIM Reference: 2016/2298

Recommendation Cr R Turner/Sen Const Hodges

That Council installs children warning signs at the following locations:

o Murphy Lane 70m from Mitchell Highway

o Murphy Lane 145m from Gorman Road

o Gorman Road 90m from Hewitt Close.

3.5 Street Event - Orange City Centre - Santa Arrival Day

TRIM Reference: 2016/2307

Recommendation Mr D Vant/Cr R Turner

That the Conditional Approval for the 2016 Orange City Centre Santa Arrival Day be endorsed subject to compliance with the attached conditions.

3.6 Parking - 171 Edward Street

TRIM Reference: 2016/2324

Recommendation Cr R Turner/ Sen Const Hodges

That Council implement two hour time limited parking on the western side of Edward Street from the corner of Kite Street to the southern boundary of 171 Edward Street.

3.7 Street Event - NSW Junior Weekend

TRIM Reference: 2016/2325

Recommendation Mr D Vant/ Sen Const Hodges

That the Conditional Approval for the NSW Junior Weekend be endorsed subject to compliance with the attached conditions.

The Meeting Closed at 11:05AM.

Infrastructure Policy Committee 7 February 2017

3 General Reports

3.1 Current Works

TRIM REFERENCE: 2017/75

AUTHOR: Chris Devitt, Director Technical Services

EXECUTIVE Summary

The purpose of this report is to update Council on construction and maintenance works which have been carried out since the last current works report to Council.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “14.1 Our Environment – Design and construct new infrastructure assets as specified with the Asset Management Plan to agreed levels of service”.

Financial Implications

Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.

The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.

Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.

If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.

Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan.

Policy and Governance Implications

Nil

Recommendation

That the information provided in the report on Current Works be acknowledged.

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

Road Maintenance

Maintenance activities continued across the City with a focus on utilising Council’s purpose built pothole repair jetpatching unit.

Pothole patching and heavy patching works were carried out on Icely Road north of the North Orange Bypass.

Road Resealing

Council’s road resealing program was completed in December. Streets treated included:

· Matthews Avenue

· Laurel Avenue

· Banjo Paterson Way

· Edward Street

· Churchill Avenue

· March Street

· Lone Pine Avenue (two sections)

· Bletchington Street

· Hill Street (two sections)

· Gardiner Road

· Anson Street

· Forest Road (three sections)

Some sections identified for reseals had heavy patching work undertaken to address defects in advance of the programmed works.

Road Rehabilitation

In December road rehabilitation works were carried out in Endsleigh Avenue.

Work on this program will recommence with Council crews in March following airport taxiway reconstruction.

Road Upgrading

Clergate Road

Hamcon Constructions commenced the reconstruction and widening of stage 1 in January. This project is expected to be completed in June 2017.

Burrendong Way

The budget for the reconstruction of Burrendong Way is 50% co-funded by the Roads & Maritime Services (RMS) under their regional roads REPAIR program. Council was advised at its meeting of 20 December 2016 that tendered prices for the proposed works exceeded the available budget and that a reduced scope of works would require approval from the RMS.

Advice has been received in late January from RMS that a reduced project scope had been approved to meet the project budget. As per Council’s resolution of 20 December 2016, staff will negotiate with the tenderers with a view to settling on a price and awarding the works.

Subject to negotiations it is anticipated these works can commence in March.

Bloomfield Internal Roads

Works are continuing on the upgrading of sections of the Bloomfield internal road network by Council crews.

Pinnacle Road

Council has received funding under the Federal Government Road Safety Black Spot program to widen road shoulders and provide a high skid resistant surface on Pinnacle Road for a 1.8 km section south of Shiralee Road. Works commenced in December with Council crews undertaking road shoulder clearing. Contractors working for Council will continue this work and undertake the road shoulder pavement improvements in the week beginning in early February 2017.

Further upcoming works

Forest Road at Gosling Creek

Works to remove and replace the existing bridge railing will be undertaken in early February, with road work to apply a skid resistant surface on the bridge deck and approaches to follow. This work is also being undertaken under the Federal Government Road Safety Blackspot program.

North Orange Bypass

Works to address pavement defects between Icely Road and Ophir Road, including the approaches to the Ophir Road roundabout have been programmed with Council’s hotmix asphalt contractor to begin in mid-February. The same contractor will also undertake the completion of hotmix asphalt work that started last construction season between The Escort Way and Molong Road with the application of the final wearing surface.

Further works to rehabilitate the pavement on the bypass from Icely Road through to the Bathurst Road has been awarded to contractors with works expected to commence at the end of February.

William Street

Works are expected to begin on the reconstruction of the central pavement in William Street between Dalton and March Street in the week beginning 20 February. Given the deep excavation required and disruptive effect on adjoining businesses, works for the first stage of the project will be undertaken at night.

Ophir Road

Works to upgrade Ophir Road pavement and improve safety between the resource recovery centre and the Distributor Road are programmed to begin in March.

New Works

Waratahs Link Road

Works are continuing with Council’s contractor completing all kerb and gutter works and starting on the final layer of road base. Works are expected to be completed in February.

Other works

Orange Airport runway and taxiway works

To ensure ongoing high levels of service and meet asset preservation objectives, a reseal of the older section of the main runway was undertaken during a planned shut down of the airport in January.

During the shut down period, Council’s construction crews also completed stage 1 of the reconstruction of taxiway Bravo adjacent to the main runway. All works were completed in time for the resumption of normal services on Monday 23 January. Further stages of reconstruction outside of the runway clear zone are now being undertaken without disruption to aircraft flight activities.

Subsoil drainage was installed at the interface between the main runway and the grassed runway to help reduce the impact of wet weather on the grassed runway.

Photo – rolling in of reseal at Orange Airport runway

CONCRETE AND DRAINAGE

New Works

Traffic Facilities

Council’s crews have begun kerb blister extensions at the Moulder and Sale Street intersection. Works were also progressed at the kerb blister works at the corner of Sale and March Street.

Tenders have been invited for the construction of roundabouts at March Street and Lords Place and Woodward Street and Moulder Street will close on 7 February with a view to commencing work in March. These works are being undertaken under the Federal Government Road Safety Blackspot program.

Photo – Council staff placing formwork for concrete kerb blisters

Maintenance

Drainage

Minor concrete footpath repairs and restoration were carried out at various locations across the urban areas of Council.

Crews undertook drain and pit repairs at the Sale Street and Seymour Street intersection and some minor nuisance flooding requests were responded to as a result of storm activity.

WATER MAINTENANCE

New Water Services

· 92 Dean Drive

· 85 Dean Drive

· 2 Whitney Place

· 4 Whitney Place

Water Service Renewal

· 9 Pioneer Place

Construction

· Council is currently undertaking the renewal of the 75mm water main along Nile Street. This water main is being renewed to 100mm UPVC and the installation is completed. Council will be commencing the services changeover in February with works expected to be completed in May 2017.

· Council has engaged Edmar Plant Hire to complete the renewal of the Burrendong Way water main from Molong Road to Casey Crescent. These works are expected to be completed by March 2017.

Category	July 2015 – June 2016	November 2016	December 2016
Leaking meters	515	21	46
Faulty meters (incorrect readings)	216	2	51
No supply	45	3	3
Water pressure complaints	26	2	5
Meter box/lid replacements	105	7	5
Water quality	32	3	2
Service break	8	0	1
Service leak	62	4	3
Main break	92	4	4
Main leak	231	14	20
Valve leak	14	0	0
Hydrant leak	52	7	3
Total Water Requests	1398	67	143

WATER STORAGE

Water Storage Levels

Location	Date	Level Below Spillway (mm)	% of Capacity
Suma Park Dam	24 January 2017	741	93.50%
Spring Creek Dam	24 January 2017	125	97.12%
Gosling Creek Dam	24 January 2017	329	90.54%
Lake Canobolas	24 January 2017	96	97.13%

Water Quality

Water samples are collected as a component of the Orange City Council’s Drinking Water Quality Monitoring Program which forms part of the NSW Health requirements. Samples are collected regularly and sent to a National Association of Testing Authorities (NATA) accredited laboratory for analysis. Samples collected in November and December complied with the Australian Drinking Water Guidelines, 2011. An aluminium result at a single location in the reticulation system for the month of December that was above the aesthetic guideline limit was investigated and found to be erroneous.

Suma Park Dam Blue-Green Algae

Council’s water treatment staff continue to monitor the concentrations of blue-green algae in Suma Park Dam in accordance with Council’s Algae Management Plan. This response has included notification of stakeholders including NSW Health, the Central West Regional Algal Coordinating Committee and landholders that extract water from Suma Park Dam. Signs have also been installed at access points to the dam.

Blue-green algae grows under favourable conditions such as still or slow-flowing water, abundant sunlight, and sufficient nutrients (especially nitrogen and phosphorus). A warm top layer of water can create an environment for algae to access sunlight and nutrients and algal cell counts can subsequently vary markedly at different depths. A number of species of blue-green algae are capable of producing toxins which can adversely affect water quality, posing a risk to livestock, wildlife and human health.

The primary means of mitigating impact of blue-green algae on Council’s drinking water includes infrastructure at both Suma Park Dam and the Icely Road Water Filtration Plant. A de-stratifier (mixer) on Suma has the effect of disturbing favourable blue-green algae growth conditions, plus, with the recent Suma wall upgrade operators are able to quickly change the raw water offtake level in selecting the best quality at a given depth.

At the Icely Road Water Filtration Plant our standard filtration system performs at a best practice standard, and significantly in addition, we have an Ozone/Biologically Activated Carbon treatment system that was installed in response to historical blue-green algae challenges. Council’s skilled water treatment operators have managed the infrastructure effectively to ensure quality water continues to be delivered to Orange residents. At the time of writing (24 January 2017), there had been no smell, taste or odour water quality complaints since blue-green algae counts increased in early December 2016.

Water Consumption

Average daily water consumption during the week ending 19 January 2017 was 336 litres per person per day.

SEWER MAINTENANCE

Category	July 2015 – June 2016	November 2016	December 2016
Sewer blockages	357	32	20
Odour	9	0	1
Overflows	196	13	7
Total Sewer Requests	562	45	28

Construction

· Council currently has Abergeldie WaterTech undertaking the renewal of Council’s ageing sewer infrastructure. Works have commenced and the contractor is 30% complete. It is expected that works will be completed in April 2017.

· Sewer renewal at 26 William Street.

EAST ORANGE CHANNEL – BYNG STREET TO MCLACHLAN STREET

The contractor on this work completed 30m of base and walls before Christmas. This represents approximately 20% of the work under the contract. Since Christmas they have been back at work for 2½ weeks and have prepared and placed 30m of mass concrete to provide a working surface for placing the next section of reinforcement for the base concrete. The due date for completion was 12 December 2016 and Council is endeavouring to have this work completed as soon as possible.

NEW EMERGENCY HELICOPTER HANGAR

The construction phase of this project is complete with some minor defect works being undertaken to achieve the Final Occupation Certificate. Final payments are being processed, the project is delivered to its quality and budget requirements

On Friday 20 January the Mayor and media undertook an inspection of the completed works.

TOLL has commenced delivery of operational equipment with Lease arrangements to commence in February 2017.

OLD HOSPITAL demolition

The tender for the demolition works has closed and preliminary assessments undertaken. Conforming tenders were received from the four companies invited to tender.

Council in conjunction with Health Infrastructure are currently reviewing these tenders.

250 PEISLEY STREET DEMOLITION

Forefront Services recommenced onsite Monday 16 January 2017. All iron cladding has now been removed, including over half of the steel frame work. The slab demolition is programmed to commence during the week starting 30 January. As the timber sub-floor is uncovered, it will be flat packed and transported to the depot for storage to be auctioned at the earliest possible convenience.

Essential energy spotters are no longer required as all works within 3.0m of powerlines have been completed. Approval is still being sought for rail corridor access to erect a temporary security fence but this is no longer essential as demolition methodology has been altered so works can progress from within the site. The works are to schedule and should be completed by March 2017.

NARRAMBLA STAGE 8

Hamcon recommenced works on Monday 16January 2017 and are progressing with the services reticulation around the cul-de-sac. Capping of the western face of the Orange Resource Recovery Centre landfill has been completed pending a survey to confirm capping requirements have been met. NBN endorsement of the communications reticulation plan is being sought with installation programmed for 6 February 2017. Bulk earthworks are to be commenced in the next two weeks within the old Boral site. The project is on schedule and is due to be completed by early March 2017.

CENTRAL TABLELANDS REGIONAL WATER SECURITY PROJECT – Orange To Carcoar Pipeline

Orange City Council is continuing the development of the Central Tablelands Regional Water Security Pipeline Project from Orange to Carcoar. This project is funded under the Restart NSW Water Security for Regions Program to improve water access and security in the areas serviced by Orange City Council (OCC) and Central Tablelands Water (CTW).

Cabonne Council is also developing a pipeline project under the same Restart funding program, and to achieve economies of scale it was agreed to work with Cabonne and submit concurrent tenders. The tenders for the Orange to Carcoar Project and the Cabonne Project have been awarded to Leed Engineering and Constructions. Leed have commenced survey, investigation and design with construction for the Orange to Carcoar Project proposed to commence in March 2017. Works have already started on the cabonne project with clearing of the pipeline alignment along the Mitchell Hwy.

Orange City Council and Central Tablelands Water are continuing consultation with their respective affected landowners in relation to acquiring easements which includes access agreements, acquisition of easements and rehabilitation plans.

This project is within budget and on track to meet the completion date of 30 June 2018.

FOREST ROAD RAIL BRIDGE DUPLICATION

Orange City Council has secured funding for the duplication of the Forest Road Rail Bridge. The $2.5M project has been funded 50/50 with NSW Restart Program and Federal Bridges Renewal Program.

A concept design has been completed for which John Holland Rail has granted in-principle approval. The final design will be completed in February. The Review of Environmental Factors (REF) will be completed in February when it will go on public exhibition.

The tender for the contract is being developed and it is proposed that works will commence in May 2017 with a completion date of June 2018. The works will require long term closure of the existing bridge. Council staff will undertake comprehensive consultation with users of Peisley Street who will be affected by this closure.

Aquatic Centre Attendance

	October 2016	November 2016	December 2016
Adult	913	1,470	2,119
Concession	604	730	1,064
Child	1,511	1,807	3,213
Child Under 5	463	615	819
Family	182	241	589
School	450	992	3,118
Swipe Entries	2,733	3,236	3,399
Adult Multi Pass	38	56	33
Child/Concession Multi Pass	54	72	63
Carnival Spectators	0	0	0
Fitness Passport	2,767	3,680	4,024
Shower	8	18	148
Non Swimmers	172	165	271
Aqua Aerobics	61	46	33
Super Pass	0	0	0
Total	9,956	13,128	18,893

In addition, 669 children were enrolled in learn to swim classes during the last quarter.

AIRPORT PASSENGER NUMBERS

Passenger numbers for November 2016 were 5,339 compared with 4,547 during the same month in 2015. There were 3,687 passengers in December 2016 compared with 3,286 in December 2015.

ENERGY USE

The following information is sourced from E21, Council’s energy software.

24 January 2017

Infrastructure Policy Committee 7 February 2017

3.2 Aquatic Centre Programming

TRIM REFERENCE: 2016/2968

AUTHOR: Beth Shea, Aquatic Centre Manager

EXECUTIVE Summary

This report proposes the trialling of some new programs at the Aquatic Centre and the introduction of new fees and charges to cover these.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “11.4 Our Economy – Ensure the commercial facilities, programs and activities provided by Council enhance the economic base of the City and are effectively and efficiently managed”.

Financial Implications

The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.

Implications of this report

Both of these programs represent an opportunity for a modest increase in income. Expenses will be monitored such that there will be no overrun on the income received thus not worsening Council’s financial position.

Active Ageing/Staying Active

Initial costs for this program are covered by a grant received from the Australian Recreation Industry ($8,000). However as some of the program activities are new, they will require approval in Council fees and charges. Aquatic Centre staff will assess interest to continue all or some of these new programs after the grant funding is fully expended.

Dry land/Land based Activities – initially permanent staff will be utilised in non-peak times to deliver this program so there is no ‘delivery cost’. Income return is a modest $5 per participant for land based programs (Tai Chi, Yoga).

Entry costs expenses – It is proposed to offer a reduced entry cost for concession holders for this program from $4.40 to $4.00. Most of the participants are from the Cultural and Linguistically Diverse (CALD) community, low socio-economic community or are concession card holders. People will be encouraged to return for the purpose of recreational swimming at other times at normal entry costs. We believe we will recoup the benefit of this reduced cost in increased facility usage at other times.

This reduced cost will be covered directly from the grant received and will only extend to the Active Ageing/Staying Active program participants for the duration of the grant period. It will not apply to other programs.

Policy and Governance Implications

Nil

Recommendation

That Council place on exhibition the following fees and charges for the Aquatic Centre for public comment:

1 Active Ageing/Staying Active program only – reduced entry fee of $4 instead of $4.40 for participants directly participating in a program activity.

2 Active Ageing/Staying Active program only - land based activities (various) - $5 per activity (additional to entry costs).

further considerations

SUPPORTING INFORMATION

This report proposes the trialling of some new programs at the Aquatic Centre and the introduction of new fees and charges to cover these. The aim of the funded program is to develop patron interest, to increase staff experience and knowledge and acquire equipment to enable us to continue to offer these new programs, or to integrate them into our existing program structure in the future.

The programs have been funded as the Active Ageing/Staying Active programs in conjunction with Australian Recreation Industry.

These programs comprise a variety of sub categories that have been identified by Orange Aquatic Centre staff as providing opportunity to provide additional recreational opportunity to the Orange community and to provide additional income to the facility, targeting ‘non peak times’, under-utilised facilities (diving pool) and our staff expertise to support growth.

In 2016 Council received funding from the Australian Recreation Industry to underpin a program for patrons who are over 55 called Staying Active. A grant of $8,000 was received to cover the costs of introducing the program and provide an initial subsided entry
(40 cents) for participants, and provided for training of staff (where required).

In 2017 Council will be continuing to offer this program, continuing to support the people initially involved in the program and looking to expand this program utilising non peak times for programs.

Program costs will cover staff costs who are being utilised for this program, however in the main if we are using permanent staff to run these programs these costs cover pool entry. Most of these participants are from the CALD community and over 55’s.